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Minnesota Chapter of the

for Nonprofit Organizations

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Minnesota Chapter of the

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  1. Minnesota Chapterof theProject Management Institute (PMI) The Value of Project Management for Nonprofit Organizations “PMI” is a federally registered trade and service mark; “PMP” and the PMP logo are federally registered certification marks; and the PMI logo, “PMBOK” and “Building professionalism in project management.” are trademarks of Project Management Institute, Inc.

  2. Today’s Questions • What is project management? • What are its benefits for nonprofit organizations? • What is the Project Management Institute? • What is the Community Project Coaching Program? • How can we work collaboratively?

  3. What is a Project? A temporary endeavor undertaken to create a unique product or service. Source: A Guide to the Project Management Body of Knowledge, 2000

  4. What is Project Management? The application of knowledge, skills, tools and techniques to project activities in order to meet or exceed stakeholders’ needs and expectations for the project. Source: A Guide to the Project Management Body of Knowledge, 2000

  5. Why is project management important? • Up to 80% of projects fail to deliver expected results! • Impacts cost, schedule and service quality • Delays resources for other initiatives • Negatively affects employee morale • Source: “Knowing right from wrong – What research tells us about ways to increase project success” • Marv Goldstein, Project Management Institute, 2001 proceedings

  6. Project Management Gets Results Planning Stage Project Charter Project Plan Initiating Planning Support Plans Proposal Stage Controlling Executing Implementation Stage Closing

  7. Benefits of Project Management Better utilize limited resources Focus efforts for greater impact Improve organizational communication Plan and execute more consistently Define what “done” really means

  8. Q: This is all great, but how can we leverage project management in the foundation setting? A: You and your grant recipients are doing projects. The question is whether you are requiring, funding and applying the appropriate amount of discipline to projects to ensure successful outcomes.

  9. Project Management Institute (PMI®) • Nonprofit professional association • Established in 1969 • Over 150,000 members world-wide • Minnesota is one of the largest chapters with over 2,500 members

  10. What is the PMI vision? “To be respected throughout the world for advancing project management excellence through professionalism.”

  11. Community Project Coaching Program A program designed to provide PMI-MN members with opportunities to serve the community by using their project management skills to coach nonprofit project managers.

  12. Coaching, not Leading • Volunteers assist the project manager(s) for the nonprofit community organization • Project managers of the non-profit community organization lead and manage the project

  13. Key Roles on an Engagement Community Organization(s) PMI-MN Organization Project Sponsor Project Manager Project Coach Project Assistant Coach Project Team

  14. Project Management Coaching • project plan development • schedule development • risk management • budgeting • project communication Coaching may mean assisting with...

  15. United Way Agencies Boy Scouts Children’s Home Society CommonBond Communities Family Pathways Interfaith Outreach & Community Partners Minnesota Indian Women’s Resource Center Saint Paul Area Council of Churches Southside Family Nurturing Center Pilot Agencies AppleTree Dental Management Assistance Program for Nonprofits (MAP) Model Cities Neighbors Riverton Community Housing Southeast Asian Ministry TSE, Inc. Community Organizations Served* • since program began in 2002 (partial list)

  16. Coaching Program Results “Project management is a valuable tool for us to estimate staff time, equipment, material and project costs which enables us to more accurately forecast what it will take to expand our program.” • Jim Uden, Director of Development Apple Tree Dental

  17. Coaching Program Results “The Community Project Coaching Program has been an invaluable resource to the projects United Way has funded through its Service Through Technology program. We have seen an increase in project success, thanks to the involvement and support of PMI’s volunteer coaches.” • Kathy O’Connor, Director Technology Capacity Building Greater Twin Cities United Way

  18. Discussion • How can the coaching program help the foundation meets its objectives? • How can this program assist foundation grantees accomplish their project objectives?

  19. To Contact PMI-MN • Phone: 651.917.6246 • Fax: 651.917.1835 • Email: coachcoordinator@pmi-mn.org • Internet: www.pmi-mn.org (Chapter That Cares) • Office address: 1821 University Ave W, Suite S256 St. Paul, MN 55104

  20. Minnesota Chapterof theProject Management Institute (PMI) Thanks for your time and interest! “PMI” is a federally registered trade and service mark; “PMP” and the PMP logo are federally registered certification marks; and the PMI logo, “PMBOK” and “Building professionalism in project management.” are trademarks of Project Management Institute, Inc.

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