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Microsoft Word Lesson 3. Lexington Technology Center March 30, 2004 Bob Herring On the Web at www.lexington1.net/AdultEd/computer/microsoft_word.htm. Word Lesson 3. Review of the Previous Lesson. Opening a Word Document Selecting Text Fonts and Font Sizes

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Microsoft word lesson 3 l.jpg

Microsoft WordLesson 3

Lexington Technology Center

March 30, 2004

Bob Herring

On the Web at www.lexington1.net/AdultEd/computer/microsoft_word.htm


Word lesson 3 l.jpg
Word Lesson 3

Review of the Previous Lesson

  • Opening a Word Document

  • Selecting Text

  • Fonts and Font Sizes

  • Bold, Italic, and Underline

  • Paragraph Alignment

  • Working with Toolbars

  • Undo and Redo

  • Indentation

  • Margins

  • Line Spacing

  • Tab Settings

2


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Word Lesson 3

Inserting Clip Art

  • Word provides the capability to insert pictures as well as words.

  • Clip art is a royalty-free set of simple pictures that can be

  • used to enhance your presentation.

  • Choose Insert, then select Picture. In the sub-menu, pick Clip Art.

  • The clip art gallery dialog box appears

Clip Art

Gallery

3


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Word Lesson 3

Working with Clip Art

  • Select a category of clip art and click on it to open

  • Pick a clip and left-click on it

  • On the popup menu, select Insert Clip icon

Insert Clip

Preview

Clip

Add to

Favorites

Find

Similar

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Word Lesson 3

Working with Clip Art

  • To resize the graphic:

    • Select it by clicking once with the left mouse button

    • Click and hold on one of the corner drag handles

    • Move the handle diagonally to enlarge or reduce

Drag

Handles

Drag

Handles

5


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Word Lesson 3

Page Setup

  • Margins:

    • Set margins in tenths by clicking up and down arrows

    • Set margins exactly by typing in desired distance

    • Adjust header and footer distances

Margins

Header

and

Footer

6


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Word Lesson 3

Page Setup

  • Paper Size:

    • Select correct paper size

    • Select correct page orientation

Legal size

Landscape

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Word Lesson 3

Page Setup

  • Paper Source:

    • Set paper source for first and subsequent pages

    • This is for documents on letterhead that are longer than 1 page

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Word Lesson 3

Page Setup

  • Page Layout:

  • Set Section breaks

  • Set different headers and footers

  • Set vertical alignment

  • Add line numbers

Line

Numbers

9


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Word Lesson 3

Print Preview

  • A critical step before printing!

  • Click the Print Preview Tool; or,

  • Choose File, then select Print Preview

  • Make sure the docunt will look the way you thought it would

  • Select Close to return to your document

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Word Lesson 3

Printing

  • To print the active document, click on the Print Tool

  • This is a shortcut to printing, so:

    • Prints whole document, not selected pages

    • Prints one copy, not multiple copies

    • Prints to default printer, perhaps not intended printer!

Print

Tool

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Word Lesson 3

Printing

  • Choose File, then select Print (or, Control and “P” simultaneously)

  • Printing dialog box appears, allowing the user to:

    • Select printer

    • Select which pages will be printed

    • Select number of copies

Printer Control

Pages

to

Print

Copies

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Word Lesson 3

Correcting Errors

  • Errors can creep in where you least expect them

  • Reread your document carefully to spot mistakes

    • Having another person proofread it can be helpful

    • Print it out so that you are not distracted by scrolling, etc.

    • Printed copies can be marked up for changes

  • Have a clear idea of changes that need to be made

    • Line numbers can be helpful in large documents

    • Check carefully before changing if there is repeated text

  • Turn on change tracking

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Word Lesson 3

Making Changes

  • Adding text:

    • Left-click with the mouse to place the insertion point

    • Type the added text

  • Deleting text:

    • Left-click and hold the mouse to highlight the text to be deleted

    • Press the Delete key on the keyboard, or

    • When replacing text, simply begin typing

  • Moving text:

    • Highlight the text to be moved

    • Click the Cut Tool on the toolbar (or Control and “X”)

    • Place the insertion point as above and click the Paste Tool

    • Or, after highlighting, left-click and drag the text to new location

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Word Lesson 3

Finding and Replacing

  • To find words, Select Edit and choose Find (or Control and “F”)

  • Type in the text to find

  • Finds each instance of the letters (even within words!)

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Word Lesson 3

Finding and Replacing

  • To replace text, Select Edit and choose Replace (or Control and “H”)

  • Type in the text to find in top box

  • Type replacement text in bottom box

  • Click the “Find Next” button

  • When you find the correct spot, click the “Replace” button

Text to

Find

Find Next

Replacement

Text

Replace

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Word Lesson 3

Finding and Replacing

  • To go to a page, Select Edit and choose Go To (or Control and “G”)

  • Type in the page number and click the “Go To” button

  • Go To also works on sections, line numbers, footnotes, etc.

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Word Lesson 3

In-Class Project

  • Begin work on a personal newsletter

    • Title: “The ______ Family News” or “_______ Church News”

    • Use Page Setup

    • Use headlines in each section (hint: Bold, Italic, Underline)

    • Select a font and font size for each part

    • Set appropriate tabs and margins

    • Include graphics from clip art

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Word Lesson 3

Review

  • Inserting and Sizing Clip Art

  • Page Setup

  • Print Preview

  • Printing

  • Correcting Errors

  • Making Changes

  • Finding and Replacing

  • Go To

  • Personal Newsletter Project

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