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Microsoft Word Lesson 3. Lexington Technology Center March 30, 2004 Bob Herring On the Web at www.lexington1.net/AdultEd/computer/microsoft_word.htm. Word Lesson 3. Review of the Previous Lesson. Opening a Word Document Selecting Text Fonts and Font Sizes

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microsoft word lesson 3

Microsoft WordLesson 3

Lexington Technology Center

March 30, 2004

Bob Herring

On the Web at www.lexington1.net/AdultEd/computer/microsoft_word.htm

word lesson 3
Word Lesson 3

Review of the Previous Lesson

  • Opening a Word Document
  • Selecting Text
  • Fonts and Font Sizes
  • Bold, Italic, and Underline
  • Paragraph Alignment
  • Working with Toolbars
  • Undo and Redo
  • Indentation
  • Margins
  • Line Spacing
  • Tab Settings

2

word lesson 33
Word Lesson 3

Inserting Clip Art

  • Word provides the capability to insert pictures as well as words.
  • Clip art is a royalty-free set of simple pictures that can be
  • used to enhance your presentation.
  • Choose Insert, then select Picture. In the sub-menu, pick Clip Art.
  • The clip art gallery dialog box appears

Clip Art

Gallery

3

word lesson 34
Word Lesson 3

Working with Clip Art

  • Select a category of clip art and click on it to open
  • Pick a clip and left-click on it
  • On the popup menu, select Insert Clip icon

Insert Clip

Preview

Clip

Add to

Favorites

Find

Similar

4

word lesson 35
Word Lesson 3

Working with Clip Art

  • To resize the graphic:
    • Select it by clicking once with the left mouse button
    • Click and hold on one of the corner drag handles
    • Move the handle diagonally to enlarge or reduce

Drag

Handles

Drag

Handles

5

word lesson 36
Word Lesson 3

Page Setup

  • Margins:
    • Set margins in tenths by clicking up and down arrows
    • Set margins exactly by typing in desired distance
    • Adjust header and footer distances

Margins

Header

and

Footer

6

word lesson 37
Word Lesson 3

Page Setup

  • Paper Size:
    • Select correct paper size
    • Select correct page orientation

Legal size

Landscape

7

word lesson 38
Word Lesson 3

Page Setup

  • Paper Source:
    • Set paper source for first and subsequent pages
    • This is for documents on letterhead that are longer than 1 page

8

word lesson 39
Word Lesson 3

Page Setup

  • Page Layout:
  • Set Section breaks
  • Set different headers and footers
  • Set vertical alignment
  • Add line numbers

Line

Numbers

9

word lesson 310
Word Lesson 3

Print Preview

  • A critical step before printing!
  • Click the Print Preview Tool; or,
  • Choose File, then select Print Preview
  • Make sure the docunt will look the way you thought it would
  • Select Close to return to your document

10

word lesson 311
Word Lesson 3

Printing

  • To print the active document, click on the Print Tool
  • This is a shortcut to printing, so:
    • Prints whole document, not selected pages
    • Prints one copy, not multiple copies
    • Prints to default printer, perhaps not intended printer!

Print

Tool

11

word lesson 312
Word Lesson 3

Printing

  • Choose File, then select Print (or, Control and “P” simultaneously)
  • Printing dialog box appears, allowing the user to:
    • Select printer
    • Select which pages will be printed
    • Select number of copies

Printer Control

Pages

to

Print

Copies

12

word lesson 313
Word Lesson 3

Correcting Errors

  • Errors can creep in where you least expect them
  • Reread your document carefully to spot mistakes
    • Having another person proofread it can be helpful
    • Print it out so that you are not distracted by scrolling, etc.
    • Printed copies can be marked up for changes
  • Have a clear idea of changes that need to be made
    • Line numbers can be helpful in large documents
    • Check carefully before changing if there is repeated text
  • Turn on change tracking

13

word lesson 314
Word Lesson 3

Making Changes

  • Adding text:
    • Left-click with the mouse to place the insertion point
    • Type the added text
  • Deleting text:
    • Left-click and hold the mouse to highlight the text to be deleted
    • Press the Delete key on the keyboard, or
    • When replacing text, simply begin typing
  • Moving text:
    • Highlight the text to be moved
    • Click the Cut Tool on the toolbar (or Control and “X”)
    • Place the insertion point as above and click the Paste Tool
    • Or, after highlighting, left-click and drag the text to new location

14

word lesson 315
Word Lesson 3

Finding and Replacing

  • To find words, Select Edit and choose Find (or Control and “F”)
  • Type in the text to find
  • Finds each instance of the letters (even within words!)

15

word lesson 316
Word Lesson 3

Finding and Replacing

  • To replace text, Select Edit and choose Replace (or Control and “H”)
  • Type in the text to find in top box
  • Type replacement text in bottom box
  • Click the “Find Next” button
  • When you find the correct spot, click the “Replace” button

Text to

Find

Find Next

Replacement

Text

Replace

16

word lesson 317
Word Lesson 3

Finding and Replacing

  • To go to a page, Select Edit and choose Go To (or Control and “G”)
  • Type in the page number and click the “Go To” button
  • Go To also works on sections, line numbers, footnotes, etc.

17

word lesson 318
Word Lesson 3

In-Class Project

  • Begin work on a personal newsletter
    • Title: “The ______ Family News” or “_______ Church News”
    • Use Page Setup
    • Use headlines in each section (hint: Bold, Italic, Underline)
    • Select a font and font size for each part
    • Set appropriate tabs and margins
    • Include graphics from clip art

18

word lesson 319
Word Lesson 3

Review

  • Inserting and Sizing Clip Art
  • Page Setup
  • Print Preview
  • Printing
  • Correcting Errors
  • Making Changes
  • Finding and Replacing
  • Go To
  • Personal Newsletter Project

19

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