Lesson 3 managing computer files
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Lesson 3: Managing Computer Files. Storage Media. Hard drive USB flash CD/CDRW DVD/DVD-RW External hard drive Floppy. Browsing Through Files. Windows helps you store, locate, and manage user files on various disk drives and folders. Win XP. Win Vista. File Organization.

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Storage media l.jpg
Storage Media

  • Hard drive

  • USB flash

  • CD/CDRW

  • DVD/DVD-RW

  • External hard drive

  • Floppy


Browsing through files l.jpg
Browsing Through Files

  • Windows helps you store, locate, and manage user files on various disk drives and folders

Win XP

Win Vista


File organization l.jpg
File Organization

  • Windows stores files in a flexible hierarchy with three basic levels


The my computer window win xp l.jpg
The My Computer Window(Win XP)

Menu bar

Toolbar

Addressbar

Shortcuts to useful tasks and places


The computer window win vista l.jpg
The Computer Window (Win Vista)

Addressbar

Toolbar

Shortcuts to locate files

Folder and Device list


Changing the view win xp l.jpg
Changing the View (Win XP)

  • You can display files and folders with various views

Tiles View

Thumbnails View

List View


Changing the view win vista l.jpg
Changing the View (Win Vista)

  • You can display files and folders with various views

Tiles View

Medium Icons View

List View


Sorting files l.jpg
Sorting Files

  • Sort your view of files in various ways

    • By Name

    • By Size

    • By Type

    • By Modified (Date)

Sort Menu – Win XP

Sort Bar – Win Vista

Sort Menu – Win Vista


Working with folders l.jpg
Working with Folders

  • Folders are electronic locations to store groups of related files

  • Create new folders whenever at any time

  • Windows 2000 and XP automatically create a My Documents folder


Creating folders l.jpg
Creating Folders

  • You can create new folders to build your own file system

  • You can create folders in the Documents folder, on a USB flash drive, etc.

Win Vista

Win XP


The folders panel win xp l.jpg
The Folders Panel (Win XP)

The Address bar indicates the open folder

This Documents folder contains five folders

The right panel displays the contents of the selected folder


The folders panel win vista l.jpg
The Folders Panel (Win Vista)

The Address bar indicates the open folder

The Folders panel displays a hierarchical view of the computer system

The right panel displays the contents of the selected folder


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Renaming Files and Folders

  • Rename a file or folder after you have created it

A right-click on any filename displays the Rename command

You can also rename a file by clicking the name once, waiting about one second, and clicking again to select the name. You can then type a new name.


Filename extensions l.jpg
Filename Extensions

  • Three letters that follow most filenames

    • Extensions help Windows keep track of the program you used to create a file

    • You can set Windows to hide filename extensions

Tutor Meeting.doc

Filename

Extension


Moving and copying files win xp l.jpg
Moving and Copying Files (Win XP)

  • Copy and Paste method to copy files

  • Cut and Paste method to move files


Moving and copying files win vista l.jpg
Moving and Copying Files (Win Vista)

  • Copy and Paste method to copy files

  • Cut and Paste method to move files


Selecting files l.jpg
Selecting Files

  • Use (Ctrl) and (Shift) to move and copy multiple files

Use (Shift) to select adjacent files

Use (Ctrl) to selectnon-adjacent files


Deleting files l.jpg
Deleting Files

  • Deleted files and folders from hard disks are placed in the Recycle Bin

  • Retrieve files and folders from the Recycle Bin to "undelete" them.

Files and folders deleted from USB flash drives and floppy disks are not placed in the Recycle Bin! They are deleted permanently.


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Restoring Files and Folders

  • Open the Recycle Bin to restore (undelete) its contents

  • Restore individual items too

Win Vista

Win XP



Lesson 5 working with the new ribbon interface l.jpg

Lesson 5:Working with the New Ribbon Interface


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Office Suite Applications

  • Word

  • Excel

  • PowerPoint

  • Access

  • Outlook

  • Publisher

  • OneNote

These applications feature the Ribbon


The ribbon l.jpg
The Ribbon

  • Replaces the menu bar and toolbars

    • A visual menu

    • Makes hard-to-find commands easier to locate

Quick sizing buttons

Office button

Title bar

Ribbon

Ribbon tab

Command group


Contextual tabs l.jpg
Contextual Tabs

  • Appear when you select specific objects

    • Provide additional commands for the object


Live preview l.jpg
Live Preview

  • Allows you to see changes before applying a command


Galleries l.jpg
Galleries

  • Display the various options without the need to scroll a narrow drop-down list


The office menu l.jpg
The Office Menu

  • Replaces the old File menu on menu bars


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The Quick Access Toolbar

  • Customizable buttons


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Getting Help

  • The Help button

  • Table of Contents search

  • Finding commands from old versions


Lesson 5 working with the new ribbon interface31 l.jpg

Lesson 5:Working with the New Ribbon Interface


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