BUSINESS EXPENSE REPORTING and REIMBURSEMENT WORKSHOP. Elsa Liauwapau Manager Accounts Payable & Disbursements (305) 284-2287 Voice (305) 284-5835 Fax [email protected] Objective. At the end of this workshop, each participant will be able to complete each of the following forms:
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Manager Accounts Payable & Disbursements
(305) 284-2287 Voice
(305) 284-5835 Fax
Go to www.miami.edu/policies_procedures
Services provided often involve contact with students, patients and University computer systems and can expose the University to potential liability claims. Prospective vendors must be approved (Purchasing).
Check Requisitions must be accompanied by original supporting documentation, business purpose explanation, and authorized signatures.
- payment to hotels for room rental,
- honorarium (copy of SS card and address)
- conference registration fees
Official University Travel: Official University Travel is defined as travel by University personnel,non-University personnel, and University students when the authorizing individual considers such travel to be in the professional and/or business interest of both the traveler and the University.Definitions
For an incidentally lost receipt, the traveler should write statement to this effect and the individual approving expense should sign the statement also. Submit this along with any additional support such as a fax copy (hotel bill), or credit card statement (meal).
Go to www.miami.edu/controller and select Accounting Information->Expense subcode xxx
Or type below:
1. General - provide all information listed
A. Name of traveler
B. UM ID No.
For non-employee, enter an explanation (speaker, patient, etc.)
D. Dept. phone no.
F. Dept. Address
G. Locator Code
H. Enter dept. account no.
I. Enter travel object code
1J. Destination of trip
1K. Dates of trip
1L. Business purpose of trip
2 Estimated Expenses - list estimates for transportation, lodging, meals and other miscellaneous expenses
or Division head (see policy D10)
-Hold for Pick Up at Ashe Bldg, Gables
-Medical School Messenger for pick up at Medical Finance Office at Medical
-RSMAS Messenger for Rosenstiel campus.
Supervisor signature is required.