Mental Retardation and Developmental Disabilities Administration Administrative Services Monthly Information Meeting for

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December 13, 2006 Administrative Information Management Meeting. 2. Administrative Services Information for MRDDA Management Overview and Purpose. The monthly meetings will serve as a vehicle to: Provide timely information on administrative matters to MRDDA management staffDevelop strategic solutions to problemsReport on progress towards resolving issuesCreate a team approach to problem solvingIntroduce new systems, policies and procedures.

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Mental Retardation and Developmental Disabilities Administration Administrative Services Monthly Information Meeting for

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1. Mental Retardation and Developmental Disabilities Administration Administrative Services Monthly Information Meeting for MRDDA Management December 13, 2006 1st Floor, 1125 15th Street NW

2. December 13, 2006 Administrative Information Management Meeting 2 Administrative Services Information for MRDDA Management Overview and Purpose The monthly meetings will serve as a vehicle to: Provide timely information on administrative matters to MRDDA management staff Develop strategic solutions to problems Report on progress towards resolving issues Create a team approach to problem solving Introduce new systems, policies and procedures

3. December 13, 2006 Administrative Information Management Meeting 3 Administrative Services Information for MRDDA Management Administrative Management Team Brenda L. Emanuel, Acting Deputy Administrator for Administration Scotti Matthews, Acting Chief of Financial Services Ken Slavin, Acting Chief of Medicaid Waiver Services John Watson, Acting Chief Service Authorization and Consumer Benefits Taj Young, Human Resources Advisor Carlene Cheatam, Acting Facilities Manager Byron Brown, Acting Chief Information Technology

4. December 13, 2006 Administrative Information Management Meeting 4 Administrative Services Information for MRDDA Management Value Statements We Strive For: Truth We say what we mean and do what we say. Integrity We do the right thing. Respect We treat people the way we want to be treated. Excellence We strive to be the best-through innovation and an unyielding commitment to service. Teamwork Together we achieve more, and together we can achieve anything.

5. December 13, 2006 Administrative Information Management Meeting 5 Administrative Services Information for MRDDA Management Major Projects in Progress MCIS System Modification Provider and Consumer budgets Waiver services online Service Authorization System Medicaid Waiver Rule Changes All effective December 15, 2006 Interstate Compact is signed between DC and MD Review of Provider Budgets for next option year

6. December 13, 2006 Administrative Information Management Meeting 6 Administrative Services Information for MRDDA Management Outstanding items from 11/8/06 Meeting Update on Monitoring of Services Financial monitoring vs. service and quality monitoring Develop a committee to ensure compliance and create a collective monitoring tool Consumer Moves

7. December 13, 2006 Administrative Information Management Meeting 7 Administrative Services Information for MRDDA Management Financial Services Update Contracting Officer Technical Representative Update on COTR’s training (Out of 16 required to take training – 8 has selected dates to attend training) Update on Providers without Human Care Agreements Review previously submitted list- Discuss Barriers Plan to move Consumers

8. December 13, 2006 Administrative Information Management Meeting 8 Administrative Services Information for MRDDA Management Medicaid Waiver Update Update on Expired Certifications and Prior Authorization Solutions, functional assessments, QMRP Monthly Report- 2 months in advance of expiration Email Alerts to Case Managers and Branch Chiefs Waiver Rule Changes

9. December 13, 2006 Administrative Information Management Meeting 9 Administrative Services Information for MRDDA Management Service Authorization and Client Benefits Update MCIS System is being modified to include a prior approval of services section New consumer, consumer move, new provider, etc. Review of interim Process for Approval of Services Service Approval Form Procedure Policy

10. December 13, 2006 Administrative Information Management Meeting 10 Administrative Services Information for MRDDA Management Information Technology Update Using Technology to increase efficiency and decrease costs Scanning Demonstration Distribution lists Prohibition of staff using Agency Wide Emails

11. December 13, 2006 Administrative Information Management Meeting 11 Administrative Services Information for MRDDA Management Facilities Management Zip/Flex Cars Use Who is approved? procedures Update on Meeting with Homeland Security

12. December 13, 2006 Administrative Information Management Meeting 12 Administrative Services Information for MRDDA Management Facilities Management- con’t Parking Issues Parking in Reserved Spaces are prohibited Oversized vehicles Reiterate Approved use of MRDDA vehicles and drivers To and from Court for Court Liaisons Senior Staff

13. December 13, 2006 Administrative Information Management Meeting 13 Administrative Services Information for MRDDA Management Additional Information All Handouts from this meeting can be found on the MRDDA Intranet Site: MRDDA.DC.GOV Click on Employee Information

14. December 13, 2006 Administrative Information Management Meeting 14 Administrative Services Information for MRDDA Management MEETING DATES Next Meeting: January 9, 2006 This meeting will take place on the second Tuesday of this month ONLY from 10:00 a.m. to 11:30 a.m. on the 1st Floor. All Managers should attend the COTR Training on Jan 10-11, 2007

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