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PAS 99. Integrated Management Framework. Introduction. What is PAS 99 Examples of Integrated Management Systems Auditing IMS Benefits & Barriers What the Certification Bodies don’t mention. What is PAS 99. Specification issued by BSI ‘Recognised’ by Certification Bodies

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PAS 99

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PAS 99

Integrated Management Framework


Introduction

  • What is PAS 99

  • Examples of Integrated Management Systems

  • Auditing IMS

  • Benefits & Barriers

  • What the Certification Bodies don’t mention


What is PAS 99

  • Specification issued by BSI

  • ‘Recognised’ by Certification Bodies

  • Framework by which you can manage all elements of your business

    • ISO 9001

    • ISO 14001

    • OHSAS 18001

    • Sector Standards: ISO/TS 16949, ISO 13485 etc

    • Specialist Standards: Organic Food, Fair Trade, Lexel, Sarbanes Oxley


Principles of PAS 99

  • Based on ISO 14001 structure

  • PDCA Cycle to support systematic management

  • Risk Based Standard

  • Helps is you really know your processes!

    • Process identification with inputs & outputs are essential


Structure of PAS 99

6 common requirements:

  • Policy

  • Planning

  • Implementation & Operation

  • Performance Assessment

  • Improvement

  • Management Review


The Specification


Implementing PAS99

Practical Examples of Key Areas


Risk Based Approach

4.3.1 Evaluation of Aspects & Impacts : evaluate the significant business issues & the associated risk

  • Quality: Preventive Action?

  • Automotive: FMEA

  • Food: HACCP

  • Medical Devices: Product Risk Assessment

  • Environmental: Aspects & Impacts

  • OH&S: Risk Assessment, HAZOP

  • Corporate Governance: Corporate Risk

    Goal: Establish a common frame work to identify, evaluate

    and control business risks of any type.


Legal & Other Requirements

4.3.2 Identification of legal & other requirements

  • Environmental: licences, waste, water, WEE etc

  • OH&S: HASAW, Manual Handling, PUWER, Consultation

  • Human Resource: Working time directive, equality, disability etc

  • Data Protection: Do you hold customer information?

  • Products: CE Marking, design requirements

  • Import/Export: Legal requirements, product specifics

  • Software: Are you licensed correctly?

  • Corporate Governance: New companies act & director liability

    Goal: Legal compliance (and keep the Managing Director out

    of court).


Achieving Compliance


System Linkages


Documenting Working Procedures

4.4.1 Operational Control - for example machine

maintenance:

  • OH&S: Wear your PPE, Use the permit to work, isolate the machine

  • Product: Ensure machine is cleaned, set up for quality critical to quality parameters

  • Environmental: Don’t throw the oil down the drain etc.

    Goal: One stop shop document for each process and task.


Core Systems

4.4.3: Documentation requirements, 4.5.4: Handling non conformities, 4.6.2: Corrective & preventive action

  • Control of documents & data

  • Control of records

  • Control of non conformities

  • CAPA

    Goal: Common procedures for these systems and clear priority on CAPA for the business as a whole


Management Responsibilities

4.2: Policy, 4.3.4: Objectives, 4.7 Management Review

  • One policy

  • Common (non conflicting) objectives

  • One Management Review of the business

    Goal: Common vision, goals and priorities for the business as a whole


IMS Audit

4.5.2: Internal Audit

  • Saves time

  • Must focus on processes (not system elements)

  • Use auditors & specialists to achieve competency

  • Carefully define the scope of the audit & criteria

    Goal: Common vision, goals and priorities for the business as a whole


With What?

Equipment

Infrastructure

With Whom?

Training

Knowledge

Skill

Process

Inputs

What should

we receive?

Outputs

What should

we deliver?

How Many?

Performance

Indicators

How?

Instructions

Procedures

Methods

A Turtle Process Map


Some Barriers to Integration

  • Perception:

    • Can a good Environmental/Quality/H&S Manager cut it running an IMS?

  • Fear:

    • Is this a cleaver way to ‘right size’ the organisation?

  • Too Hard:

    • Sound fantastic Mike but…

  • Lack of Control:

    • Nice try Mike but I’ve just spent the last 5 years trying to get everyone to follow the Q/E/H&S procedures – we need to maintain the focus not dilute it!


  • Implementing an IMS

    • Write a policy for the IMS

    • Define the system – write a well structured manual to act as your ‘instruction book’

    • Make sure you have well developed process understanding

    • Install common system elements


    Benefits of an IMS

    • Encourages risk management across the business

    • Gives a competitive edge – more holistic approach to business management

    • Stakeholder satisfaction – systemic approach to risk, governance across the business

    • Common goals across the business

      You should not integrate to save a few £££ on

      Certifications costs!


    What the Certification Bodies didn’t tell you!

    • Still need to be certified 3 times

      (i.e. ISO 9001, ISO 14001 & OHSAS 18001)

    • Probably will not make any kind of cost saving

    • Not all auditors are multi skilled (you may get 2-3 auditors) – Are all auditors competent to audit your business?


    So in conclusion

    • PAS 99 – Simple framework to use

    • Genuinely drives a risk based approach to management

    • Simplifies systems

    • Can lead to internal savings

      But…

    • Translate your system

    • Ensure common processes

    • Ensure correct competencies are sustained


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