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PAS 99. Integrated Management Framework. Introduction. What is PAS 99 Examples of Integrated Management Systems Auditing IMS Benefits & Barriers What the Certification Bodies don’t mention. What is PAS 99. Specification issued by BSI ‘Recognised’ by Certification Bodies

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PAS 99

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Pas 99

PAS 99

Integrated Management Framework


Introduction

Introduction

  • What is PAS 99

  • Examples of Integrated Management Systems

  • Auditing IMS

  • Benefits & Barriers

  • What the Certification Bodies don’t mention


What is pas 99

What is PAS 99

  • Specification issued by BSI

  • ‘Recognised’ by Certification Bodies

  • Framework by which you can manage all elements of your business

    • ISO 9001

    • ISO 14001

    • OHSAS 18001

    • Sector Standards: ISO/TS 16949, ISO 13485 etc

    • Specialist Standards: Organic Food, Fair Trade, Lexel, Sarbanes Oxley


Principles of pas 99

Principles of PAS 99

  • Based on ISO 14001 structure

  • PDCA Cycle to support systematic management

  • Risk Based Standard

  • Helps is you really know your processes!

    • Process identification with inputs & outputs are essential


Structure of pas 99

Structure of PAS 99

6 common requirements:

  • Policy

  • Planning

  • Implementation & Operation

  • Performance Assessment

  • Improvement

  • Management Review


The specification

The Specification


Implementing pas99

Implementing PAS99

Practical Examples of Key Areas


Risk based approach

Risk Based Approach

4.3.1 Evaluation of Aspects & Impacts : evaluate the significant business issues & the associated risk

  • Quality: Preventive Action?

  • Automotive: FMEA

  • Food: HACCP

  • Medical Devices: Product Risk Assessment

  • Environmental: Aspects & Impacts

  • OH&S: Risk Assessment, HAZOP

  • Corporate Governance: Corporate Risk

    Goal: Establish a common frame work to identify, evaluate

    and control business risks of any type.


Legal other requirements

Legal & Other Requirements

4.3.2 Identification of legal & other requirements

  • Environmental: licences, waste, water, WEE etc

  • OH&S: HASAW, Manual Handling, PUWER, Consultation

  • Human Resource: Working time directive, equality, disability etc

  • Data Protection: Do you hold customer information?

  • Products: CE Marking, design requirements

  • Import/Export: Legal requirements, product specifics

  • Software: Are you licensed correctly?

  • Corporate Governance: New companies act & director liability

    Goal: Legal compliance (and keep the Managing Director out

    of court).


Achieving compliance

Achieving Compliance


System linkages

System Linkages


Documenting working procedures

Documenting Working Procedures

4.4.1 Operational Control - for example machine

maintenance:

  • OH&S: Wear your PPE, Use the permit to work, isolate the machine

  • Product: Ensure machine is cleaned, set up for quality critical to quality parameters

  • Environmental: Don’t throw the oil down the drain etc.

    Goal: One stop shop document for each process and task.


Core systems

Core Systems

4.4.3: Documentation requirements, 4.5.4: Handling non conformities, 4.6.2: Corrective & preventive action

  • Control of documents & data

  • Control of records

  • Control of non conformities

  • CAPA

    Goal: Common procedures for these systems and clear priority on CAPA for the business as a whole


Management responsibilities

Management Responsibilities

4.2: Policy, 4.3.4: Objectives, 4.7 Management Review

  • One policy

  • Common (non conflicting) objectives

  • One Management Review of the business

    Goal: Common vision, goals and priorities for the business as a whole


Ims audit

IMS Audit

4.5.2: Internal Audit

  • Saves time

  • Must focus on processes (not system elements)

  • Use auditors & specialists to achieve competency

  • Carefully define the scope of the audit & criteria

    Goal: Common vision, goals and priorities for the business as a whole


A turtle process map

With What?

Equipment

Infrastructure

With Whom?

Training

Knowledge

Skill

Process

Inputs

What should

we receive?

Outputs

What should

we deliver?

How Many?

Performance

Indicators

How?

Instructions

Procedures

Methods

A Turtle Process Map


Some barriers to integration

Some Barriers to Integration

  • Perception:

    • Can a good Environmental/Quality/H&S Manager cut it running an IMS?

  • Fear:

    • Is this a cleaver way to ‘right size’ the organisation?

  • Too Hard:

    • Sound fantastic Mike but…

  • Lack of Control:

    • Nice try Mike but I’ve just spent the last 5 years trying to get everyone to follow the Q/E/H&S procedures – we need to maintain the focus not dilute it!


  • Implementing an ims

    Implementing an IMS

    • Write a policy for the IMS

    • Define the system – write a well structured manual to act as your ‘instruction book’

    • Make sure you have well developed process understanding

    • Install common system elements


    Benefits of an ims

    Benefits of an IMS

    • Encourages risk management across the business

    • Gives a competitive edge – more holistic approach to business management

    • Stakeholder satisfaction – systemic approach to risk, governance across the business

    • Common goals across the business

      You should not integrate to save a few £££ on

      Certifications costs!


    What the certification bodies didn t tell you

    What the Certification Bodies didn’t tell you!

    • Still need to be certified 3 times

      (i.e. ISO 9001, ISO 14001 & OHSAS 18001)

    • Probably will not make any kind of cost saving

    • Not all auditors are multi skilled (you may get 2-3 auditors) – Are all auditors competent to audit your business?


    So in conclusion

    So in conclusion

    • PAS 99 – Simple framework to use

    • Genuinely drives a risk based approach to management

    • Simplifies systems

    • Can lead to internal savings

      But…

    • Translate your system

    • Ensure common processes

    • Ensure correct competencies are sustained


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