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Conducting Business at Penn. Agenda. Introduction-Ralph Maier Goal of Meeting(s) P2P Initiative Authorized Buying Methods Corporate Tax Office Travel Tips Which Form is Which. Today’s Goal.

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Agenda l.jpg
Agenda

  • Introduction-Ralph Maier

  • Goal of Meeting(s)

  • P2P Initiative

  • Authorized Buying Methods

  • Corporate Tax Office

  • Travel Tips

  • Which Form is Which

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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Today’s Goal

  • To begin an enhanced process to disseminate pertinent information regarding procuring goods and services, and other travel and related policies that impact how the GSE Business Office can serve you best.

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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Procure-to-Pay (P2P Initiative)

  • Training

  • Process Improvements

  • Compliance

  • Supplier Payment

  • Cost Containment

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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Authorized Buying Methods

  • University Purchase Order

  • Mastercard Purchasing Card

  • Secondary Purchase & Pay

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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Purchase Order

  • Legal contract

  • Approval hierarchy

  • Competitive bids

  • Supplier contracts

  • Avoids after-the-fact invoice payments

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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Supplier Payments

  • Vendor sends directly to A/P

  • 30 day payment terms

  • Additional receipt required?

  • Differs from purchase order?

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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Penn Suppliers

  • Contract suppliers (Office Depot, IKON, Unique Advantage)

  • Approved Suppliers

  • New Suppliers?

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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Resources Available On-Line

  • Purchasing Forms

  • Purchasing Tips

  • Financial Policies

  • Travel Website

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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Corporate Tax Office

  • Federal, state, local tax compliance

  • Payments to foreign nationals

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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Frequent Slips

  • Avoid giving gifts—IRS may view as compensation

  • Itemized receipts necessary

  • Don’t sign contracts

  • Review procard restrictions

  • State taxes are generally not reimbursable

  • Decline auto insurance for rentals—take class!

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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The Forms!

  • C-1

  • C-368

  • Budget Approval Form

Purchasing forms: http://www.purchasing.upenn.edu/forms/

Purchasing tips: http://www.purchasing.upenn.edu/buyinfo/tips.php

Financial Policies: http://www.finance.upenn.edu/vpfinance/fpm/2300/2301.asp

Travel website: http://www.finance.upenn.edu/comptroller/travel/


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