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Changes in RDA. Changes in the Rules for Descriptive Cataloging by Judy Knop. Timeline . Chapters 1-2, 4-5 reviewed 2006 Chapter 3, part of 4: reviewed March-May 2007 Chapters 6-7: review July-September 2007 Part B: December 2007-March 2008 Complete Draft: July-December 2008

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Changes in RDA

Changes in the Rules for Descriptive Cataloging


Judy Knop

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Chapters 1-2, 4-5 reviewed 2006

Chapter 3, part of 4: reviewed March-May 2007

Chapters 6-7: review July-September 2007

Part B: December 2007-March 2008

Complete Draft: July-December 2008

Release of RDA: 2009

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RDA Objectives

  • Responsiveness to user needs

  • Cost efficiency

  • Flexibility

  • Continuity

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Objectives: Responsiveness to User Needs

  • Identify the resource described (i.e., to confirm that the resource described corresponds to the resource sought, or to distinguish between two or more resources);

  • Select a resource that is appropriate to the user’s requirements with respect to content, format, etc.

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Objectives: Cost Efficiency

  • Descriptive data should meet the functional requirements in a cost-effective manner

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Objectives: Flexibility

  • Descriptive data should function independently of the format, medium, or system used to store or communicate the data

  • Descriptive data should be amenable to use in a variety of environments

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Objectives: Continuity

  • Descriptive data should be amenable to integration into existing files with a minimum of retrospective adjustment to those files

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RDA Principles

  • Differentiation

  • Sufficiency

  • Relationships

  • Representation

  • Accuracy

  • Common usage

  • Uniformity

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Principles: Differentiation

  • Descriptive data provided should serve to differentiate the resource described from other resources represented in the file

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Principles: Sufficiency

  • Descriptive data should be sufficient to meet the needs of the user with respect to selection of an appropriate resource

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Principles: Relationships

  • Descriptive data should indicate significant bibliographic relationships between the resource described and other resources

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Principles: Representation

  • Descriptive data should reflect the resource’s representation of itself

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Principles: Accuracy

  • Descriptive data should furnish supplementary information to correct or clarify ambiguous, unintelligible, or misleading representations made by the resource itself

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Principles: Common Usage

  • The guidelines and instructions for recording data elements other than those transcribed from the resource itself should reflect common usage

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Principles: Uniformity

  • Guidelines and instructions provided in the appendices on capitalization, numerals, abbreviations, order of elements, punctuation, etc. should serve to promote uniformity in the presentation of descriptive data

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Structure of Part I

  • Chapter 1: General guidelines on resource description

  • Chapter 2: Identification of the resource

  • Chapter 3: Carrier type

  • Chapter 4: Content type

  • Chapter 5: Information on terms of availability

  • Chapter 6: Persons, Families, and Corporate Bodies Associated with a Resource

  • Chapter 7: Related Resources

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Chapter 1: General Guidelineson Resource Description

  • Appropriate type of description

  • Changes requiring a new record

  • Mandatory elements

  • Language and script

  • Conventions used in transcription

  • Formulation of notes

  • Descriptive elements used as access points

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Types of Description

  • Comprehensive: Single description for a resource described as a whole

    • monograph, serial, integrating resource

  • Analytical: Description of a part of a larger resource

    • single issue of a periodical, a filmstrip issued as part of a kit

  • Multilevel: Description of the whole and of each part

    • series record and individual records for each volume

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Changes Requiring a NewDescription

  • Serials:

    • Major change in title

    • Change in responsibility affecting the primary access point

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Mandatory Elements

  • Title proper

  • Earlier/later variations in title proper

  • *Statement of responsibility (person, family, or corporate body with principal responsibility)

  • Edition statement

  • Numbering

  • Publisher, distributor (only first recorded)

    • * Option to omit statement of responsibility

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Mandatory Elements

  • Date of publication, distribution, etc.

  • Title proper of series

  • Numbering within series

  • Resource identifier

  • Form of carrier

  • Extent

  • Scale of cartographic content

  • Coordinates of cartographic content

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Mandatory Elements

  • Note: Include any additional elements required to identify the resource

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Letters or Words Intended to beTranscribed More than Once

  • If a letter or word appears on the source only once, transcribe it only once, even if the design makes it clear that it is intended to be read more than once:

    • Canadian BIBLIOGRAPHIES canadiennes

  • If considered important, make a note and record the intended reading as a variant title

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  • Do not abbreviate words or substitute the prescribed abbreviation in any title field or statement of responsibility. If a word appears in an abbreviated form, transcribe it as it appears.

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  • Transcribe an inaccuracy or a misspelled word, in any transcription area, as it appears:

    • The wolrd of television

    • Educatonal Publications

    • 2070

  • Make a note and record a variant title if considered important

    • Note: Title should read: The world of television

    • Note: Publisher should read: Educational Publications

    • Note: Date of publication should read: 2007

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Chapter 2: Identification of theResource

  • This chapter contains the instructions for recording (for all types of resources):

    • Title Statement of responsibility

    • Edition Numbering

    • Publisher Place of publication

    • Date of Publication Series

    • Frequency

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  • Title proper is mandatory

  • Transcribe title as it appears on the resource

    • Exceptions:

      • Resources issued in successive parts

        • Correct obvious typographic errors when transcribing the title proper and record the title as it appears on the source of information in a note. In case of doubt, transcribe it as it appears.

      • Serials:

        • Omit information such as dates, numbers, names which change from issue to issue. Use the mark of omission

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Alternative Title

  • No longer to be considered part of the title proper!

    • JSC decision, April 2007

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Statement of responsibility

  • Mandatory unless following option

  • To be transcribed as found on the resource

  • Option: In lieu of recording a statement of responsibility as a descriptive element, provide a controlled access point for the responsible person, family, or corporate body.

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  • Mandatory

  • Transcribe numbering as it appears on the source of information

  • Transcribe chronological designation as it appears on the resource

  • If serial has more than one separate system of designation, record the systems in the order in which they are presented

  • No examples of number and date as currently done for serials

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Chapter 3 : Carrier

  • FRBR Function: Identify/Select

    • Physical characteristics of the carrier

    • Formatting and encoding of the information stored on the carrier

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General Guidelines

  • Sources of information

    • Base the description on evidence presented by the resource itself, or any accompanying material or container. If desired, take additional evidence from any source.

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Different Formats Available

  • If manifestations are available in different formats, describe the carrier as they apply to the manifestation being described.

  • For facsimiles or reproductions, record the elements describing the carrier as they apply to the facsimile or reproduction.

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Online Resources

  • Record “online resource” as the carrier type for all online resources.

    • If complete, or total extent is known, record the extent

    • If consists of more than one file, and a description of each is considered important, record the characteristics of each.

      • text file RTF 73 KB

        • (File type, encoding format, and file size for a text file in an online resource)

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Changes in Carrier

  • If the carrier characteristics change, record the change as instructed:

    • Resource in successive parts

      • If carrier changes, or new carrier characteristics are introduced, record the changes. Add a note if important.

    • Integrating resource

      • If carrier changes, or new carrier characteristics are introduced, change the carrier description. Make a note if considered important for identification or selection.

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Media Type

  • Optional

  • Currently known as GMD (245 $h)

  • Media type reflects the general type of intermediation device required to view, play, run, etc. the content of a resource.

  • Record the type(s) of media using one or more of the terms in Table 1. Record as many terms as are applicable.

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Media Terms

  • Audio Projected

  • Computer Stereographic

  • Microform Unmediated

  • Microscopic Video

  • If none of these terms apply, record “Other”

  • If the media type cannot be readily ascertained, record “unspecified”

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Carrier Type

  • Mandatory

  • Carrier type reflects the format of the storage medium and housing of a carrier in combination with the type of intermediation device required.

  • Record the carrier type using one or more of the terms listed. Record as many terms as are applicable.

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Carrier Types

  • Audio carriers

  • Computer carriers

  • Microform carriers

  • Microscope carriers

  • Projected carriers

  • Stereographic carriers

  • Unmediated carriers

  • Video carriers

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Carrier Types

  • If none of the terms listed applies, add the word “other” to the broader heading, i.e. other microform carrier, etc. If none of the broader headings applies, record “other”

  • If the carrier type cannot readily be ascertained, record “unspecified”

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  • Mandatory

  • Reflects the number of units and/or subunits making up a resource

  • Record the number of each applicable type followed by the appropriate term from the list.

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Extent: Online Resources

  • If the resource parallels a print or graphic counterpart, specify the number of subunits based on the parallel counterpart:

    • 1 online resource (68 pages)

    • 1 online resource (36 photographs)

  • For other types of files, specify the number of files and a term designating the file type (optionally add no. of statements):

    • 1 online resource (2 video files)

    • 1 online resource (1 program file : 96 statements)

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Recording Dimensions

  • Optional

  • Dimensions are the measurements of the carrier(s) and/or the container

  • Unless otherwise instructed, record dimensions in centimetres to the next whole centimetre (may abbreviate as cm – Note: no period)

    • Alternative: Use the system of measure preferred by the cataloging agency

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Base Material

  • Base material is the underlying physical material on which the content of a resource is stored.

  • Record the base material if considered important using terms from a list of terms. If none is appropriate, use a concise term.

    • Give notes as needed

  • Ex.: acetate; cardboard; polyester; skin; stone; vellum; wax

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Applied Material

  • Applied material is a physical or chemical substance applied to record the content of a resource.

  • Record the applied material from the supplied list or use another appropriate term

  • Ex.: chalk; diazo; pastel; plaster; silver halide; tempera

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  • Mount is the physical material used for the support or backing to which the base material of a resource has been attached

  • Record the material used in the mount from the list of Base Materials or another appropriate term, if considered important

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Production Method

  • Production method reflects the process used to produce a resource

  • Use a term from the list provided, or another appropriate term

  • Ex.: blueline; collotype; photocopy; print; typescript; woodcut

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  • Generation reflects the transfer of the content of a resource from one carrier to another (1st generation camera master, 2nd generation printing master, 3rd generation service copy)

  • Record the generation using terms given under specific types of material, e.g. audio recordings, digital resources, microforms, motion picture films, videotapes

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  • Layout is the arrangement of text, images, etc. in a resource

  • Record the layout if considered important, using one of the terms below:

    • double sided

    • single sided

  • Use another appropriate term, if necessary (exceptions given for maps, tactile music and tactile text)

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    • Color indicates the presence of color(s), tone(s), etc. in the content of a resource

    • If the content is in colors other than black and white, record them using a term from the list provided (chiefly colored; colored; some colored)

    • Exceptions for still images, moving images, three-dimensional forms, visual impairment resources

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    • Foliation indicates the number of folds made in a printed sheet to form a gathering of leaves (used for early printed books)

    • Use a term from the list provided

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    Font Size

    • Font type is the size of type

    • May be expressed in general terms, such as large print, or by specifying a font size in points

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    • Polarity indicates the relationship of the colours and tones in an image on film to the colours and tones of the object filmed

    • Record positive, negative, or mixed

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    Reduction Ratio

    • Reduction ratio indicates the size of a micro-image

    • May be expressed as a range or a specific ratio

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    Sound Characteristics

    • Sound characteristics are technical specifications relating to the encoding of sound in a resource

    • Record the word: sound

    • Other elements which can be recorded:

      • type of recording, playing speed, groove characteristics, track configuration, tape configuration, configuration of playback channels, and special playback characteristics

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    Projection Characteristics

    • Projection characteristics are technical specifications relating to the projection of a motion picture film

    • Record presentation format and projection speed

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    Video Characteristics

    • Video characteristics are technical specifications relating to the encoding of video images

    • Record video format and broadcast standard

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    Digital File Characteristics

    • Digital file characteristics are technical specifications relating to the digital encoding of text, audio, video, and other types of data in a resource

    • Record file type, encoding format, file size, and transmission speed

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    Chapter 4: Content Description

    • Mandatory

    • Elements that describe the content

    • Elements conveying the intellectual requirements (form of work, audience, language, etc.)

    • Elements that reflect content-oriented relationships (e.g. sources on which the content is based)

    • Record as Leader 06/Type of record (OCLC=Type)

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    Content Type

    • “Reflects the fundamental form of communication in which the content is expressed and the human sense through which it is intended to be perceived. For content expressed as images, content type also reflects the number of spatial dimensions in which the content is intended to be perceived and the perceived presence or absence of movement.”

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    Content Type

    • Cartographic data set

    • Cartographic image

    • Cartographic moving image

    • Cartographic tactile image

    • Cartographic tactile three dimensional form

    • Cartographic three dimensional form

    • Computer data set

    • Computer program

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    Content Type

    • Moving image

    • Notated movement

    • Notated music

    • Performed music

    • Sounds

    • Spoken word

    • Still image

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    Content Type

    • Tactile image

    • Tactile music

    • Tactile notated movement

    • Tactile text

    • Tactile three dimensional form

    • Text

    • Three dimensional form

    • Three dimensional moving image

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    Chapter 5:Terms of Availability

    • Price

    • For published works:

      • Name/Address of publisher/distributor

    • For archival works:

      • Name/Address of archival repository

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    Chapter 6: Persons, Families,Corporate Bodies

    • Scope:

      • Provides general guidelines and instructions on recording persons, families, and corporate bodies associated with a resource being described.

      • Special instructions relating to legal, religious, official communications, and academic disputations will be retained.

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    • Arrangement will be by function performed

    • Creators and contributors of content (of works or expressions)

    • Other persons, families, corporate bodies associated with the content

    • Producers, publishers, etc. (of manifestations)

    • Owners, custodians, etc. (of items)

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    April 2007 decisions on Ch. 6

    • Rules on primary access moved to Part B

    • More emphasis on designation of role

    • Appendix to include a controlled list of terms designating role

    • Removing the rule of 3

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    Chapter 6-7

    • The following are required:

      • Creator (if more than one, only the first is required)

      • Relationship between a manifestation and a work or expression embodied in the manifestation (if more than one work or expression is embodied, only the predominant or first-named work or expression is required)

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    General Guidelines:Additional Access Points

    • Persons, families, corporate bodies other than the primary access point who have collaborated in or contributed to the creation or realization of the content.

    • Persons, families, corporate bodies associated with the content of the resource through attribution.

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    General Guidelines:Additional Access Points

    • Sponsoring bodies, etc. and other persons, families, or corporate bodies associated with the content, if considered important.

    • Special rules for guidance on providing additional access points for legal, religious, official communications, and academic disputations

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    Guidelines for Additional Access

    • Specific rules provided for:

      • Collaborators

      • Editors, compilers, etc.

      • Commentators, interpreters, annotators, etc.

      • Translators

      • Illustrators

      • Performers

      • Others (e.g. interviewers, moderators, producers, directors, animators)

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    Designation of Role

    • Add a designation of role

    • Use standard list (to be provided in appendix)

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    Chapter 7:Related Resources

    • Chapter to be reorganized using Barbara Tillett’s taxonomy of relationship types:

      • Equivalence Derivative

      • Descriptive Whole-part

      • Accompanying Sequential

      • Primary

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    Related Resources

    • Each relationship can be expressed by:

      • Citation

      • Access point

      • Embedded description

      • Informal reference

      • Resource identifier

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    Part B: Decisions April 2007

    • No change to AACR2 practice in terms of choice of main entry and form of access points without strong justification

    • Drop rule of 3

    • Radical simplifications such as omitting the specific criteria for considering a corporate body to have responsibility for a work (21.1B2) will not be made in first release of RDA

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    Uniform Titles

    • IME ICC draft Statement of International Cataloguing Principles will be seriously considered. It says (in this order of priority):

      • Base the Uniform Title on the commonly known title in the language and script of the catalog when one exists.

      • Original title

      • Title most frequently found in manifestations of the work

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    Uniform Titles

    • Differs from current Chapter 25, which puts emphasis on original title for works after 1500.

    • JSC to discuss in October meeting

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    • LC has proposed entering all treaties under title.

    • Concern about impact on already cataloged works.

    • LC preparing paper on impact

    • For discussion in October 2007

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    Bible Uniform Titles

    • Proposal:

    • Old and New Testaments should be spelled out

    • Individual books should be entered directly after Bible

    • Bible. Old Testament; Bible. New Testament; and Bible. Apocrypha will be used to identify aggregates

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    Bible Changes

    • Constituents will be asked to agree to the changes above and to agree that the change justifies the cost involved

    • Instruction will be added allowing entry under personal name where appropriate for sacred works

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    Decisions: April 2007

    There will be only two categories: Required and Optional.

    Required if applicable will be dropped.

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    • Now it is your turn

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    Exercise 1

    • 245 Marcel Marceau $h [unmediated], $b or, L'art du mime / $c William Edwards.

    • 250 3. ed. / $c revised by Thomas Miller.

    • 260 Berlin [Germany] : $b Michael G. Hinman, Publisher, $c 2007.

    • 300 1 $f volume (24 pages, 12 pages of plates) : $b coloured illustrations, maps, portraits ; $c 21 cm

    • 500

    • Leader06/Type of record: Text

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    Exercise 2

    • 245 Christ rucified $h [computer, video] / $c by Edward ubens.

    • 246 Christ crucified

    • 260 Los Angeles, CA : $b Educatiional Publishers, $c 2050.

    • 300 1 $f online resource (1 video file (27 min.)) : $b sound, coloured with black and white sequences

    • 500 Title should read: Christ crucified.

    • 500 Statement of responsibility should read: Edward Rubens.

    • 500 Publisher should read: Educational Publishers.

    • 500 Date should read: 2005.

    • Leader06/Type of record: Moving image

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    Exercise 3

    • 245 Gambia $h [unmediated] / $c by Stephen C. Stringall.

    • 246 $i At head of title: $a International travel map

    • 260 Vancouver, B.C. : $b International Travel Maps Publishing Ltd., $c c1999.

    • 300 1 $f volume (1 map on 2 sheets) : $b manuscript, coloured ; $c 47 x 229 cm, sheets 49 x 119 cm

    • Leader06/Type of record: Cartographic image

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    Exercise 4

    • 245 Noah's ark $h [projected, audio, unmediated] : $b Sunday school curriculum for 4 year olds / $c by Mike Kirby.

    • 260 Louisville, KY : $b Brimstone Publishers, $c 2006.

    • 300 1 $f filmstrip ( 39 frames) : $b coloured ; $c 35 mm

    • 300 1 $f audiocassette (approximately 18 min.) : $b analog, mono ; $c 10 x 7 cm

    • 300 1 $f sheet (folded, 4 pages) ; $c 22 cm

    • 300 1 $f box ; $c 33 x 47 x 5 cm

    • Leader06/Type of record: still image, spoken word, text