Guy Sangwine ITS: Web Resources and Development - PowerPoint PPT Presentation

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Guy Sangwine ITS: Web Resources and Development Making PowerPoint slideshows more accessible Introduction - What I’m here to tell you Why you need accessible PowerPoint slides. Options for creating accessible slides. Techniques in PowerPoint Creating accessible HTML versions

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Guy Sangwine ITS: Web Resources and Development

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Guy sangwine its web resources and development l.jpg

Guy SangwineITS: Web Resources and Development

Making PowerPoint slideshows more accessible


Introduction what i m here to tell you l.jpg

Introduction - What I’m here to tell you

  • Why you need accessible PowerPoint slides.

  • Options for creating accessible slides.

    • Techniques in PowerPoint

    • Creating accessible HTML versions

  • Other factors to consider in ppt.

  • Use of HTML version within WebCT

  • If we have time – quick demonstration of wizard.


Why is powerpoint used in the first place l.jpg

Why is PowerPoint used in the first place?

  • Site-wide license.

  • Low cost.

  • Familiarity with program.

  • Easy to use.


Why you need accessible powerpoint slide shows l.jpg

Why you need accessible PowerPoint slide shows

  • A risk mitigation strategy - the more accessible a presentation is the less you open yourself to legal action

  • It is stipulated in the Monash style guide.

  • In line with Monash cultural values – diversity, equality . . .


Options for creating accessible powerpoint l.jpg

Options for creating accessible PowerPoint

  • Use accessible PowerPoint techniques

  • HTML version of presentation

    • HTML is the only format reliably accessible to the various brands of screen readers on the market.

  • Best option: provide both!


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Accessible PowerPoint techniques

  • A quick demonstration…

  • Oh dear… look in the outline view

  • Remember: text in text boxes is not accessible

Very important information! – Please use the attendance book and fill out the feedback form.

BUT - This text is in a textbox – not accessible


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Points to remember…

  • Avoid adding text-boxes

    • Ensure that all the text is visible in the “Outline” view. If not – its not accessible.

    • If text box unavoidable, add hidden slide containing the text-box text (Slide Show -> Hide Slide).

  • Use Microsoft default slide layouts

    • View them under Format > slide layout

  • Graphics are not included in outline.

    • If graphics are important, again need to describe them in hidden slide or alternate-text. (we’ll come back to alt-text later)

  • To avoid confusion - keep outline order logical


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Creating an HTML version – use the Wizard

  • Don’t use “Save to HTML” – use the Accessible Web Publishing Wizard for Microsoft ® Office

    • www.rehab.uiuc.edu/office/ *Please see final slide*

  • Download issues:

    • Requires Microsoft dot.net framework

    • Can download this framework at same time

  • Installation:

    • Slow – takes several minutes

    • Need to provide email address


Using the wizard l.jpg

Using the Wizard

  • Have you entered image alternate-text? (in ppt: dbl click image – select web).

  • Select “save as accessible web page” from file menu

    • Follow the prompts…


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Wizard process step 1

  • Enter your presentation title and author

  • Select image type

    • Decorative

    • Informative

    • Chart

    • Table

  • Repeat for all images


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Wizard process - notes

  • Consider your text sizes in the slides

  • Make sure there is contrast between text colour and background colour.

  • Entering chart description can be tricky using the chart only – use original column / row information.


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Wizard factors to consider

  • Cannot convert PowerPoint scripts or effects – you will need to modify HTML…

  • …but you can use the Wizard from Word and Excel.

  • Size will increase in HTML – this presentation is 400kb in ppt …

  • … as accessible HTML roughly 5mb


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Using HTML version with WebCT

  • The files produced using the wizard can be imported into WebCT

    • Easily imported by instructor / designer.

    • Easily viewable by student

  • More information available:

  • www.its.monash.edu.au/web/slideshows/accessibility-powerpoint/htmlwizard-webct.doc

  • Contact: lms-enquires@monash.edu


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Conclusion + Demonstration

  • So - you can post PowerPoint to the web

    • BUT please use techniques described

    • Provide accessible HTML version, easiest way is to use the wizard.

  • Let’s convert this presentation…

  • Remember – Save as Accessible Web Page…

    …and if you really need text-boxes include a hidden slide.


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Thankyou

  • Thank you for all attending.

  • Has everyone signed the attendance book.

  • Please fill in feedback forms and leave on front desk or send via internal mail.


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Plugin update 17-7-04

  • Since writing this presentation there is now a charge for version 2 of the plugin.

  • Version one of the plugin is available locally here:

  • http://its.monash.edu/web/slideshows/accessibility-powerpoint/OETFull-en.exe (29mb)


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