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Accessible PowerPoint and slideshows - PowerPoint PPT Presentation


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Guy Sangwine ITS: Web Resources and Development Making PowerPoint slideshows more accessible Introduction - What I’m here to tell you Why you need accessible PowerPoint slides. Options for creating accessible slides. Techniques in PowerPoint Creating accessible HTML versions

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guy sangwine its web resources and development

Guy SangwineITS: Web Resources and Development

Making PowerPoint slideshows more accessible

introduction what i m here to tell you
Introduction - What I’m here to tell you
  • Why you need accessible PowerPoint slides.
  • Options for creating accessible slides.
    • Techniques in PowerPoint
    • Creating accessible HTML versions
  • Other factors to consider in ppt.
  • Use of HTML version within WebCT
  • If we have time – quick demonstration of wizard.
why is powerpoint used in the first place
Why is PowerPoint used in the first place?
  • Site-wide license.
  • Low cost.
  • Familiarity with program.
  • Easy to use.
why you need accessible powerpoint slide shows
Why you need accessible PowerPoint slide shows
  • A risk mitigation strategy - the more accessible a presentation is the less you open yourself to legal action
  • It is stipulated in the Monash style guide.
  • In line with Monash cultural values – diversity, equality . . .
options for creating accessible powerpoint
Options for creating accessible PowerPoint
  • Use accessible PowerPoint techniques
  • HTML version of presentation
    • HTML is the only format reliably accessible to the various brands of screen readers on the market.
  • Best option: provide both!
accessible powerpoint techniques
Accessible PowerPoint techniques
  • A quick demonstration…
  • Oh dear… look in the outline view
  • Remember: text in text boxes is not accessible

Very important information! – Please use the attendance book and fill out the feedback form.

BUT - This text is in a textbox – not accessible

points to remember
Points to remember…
  • Avoid adding text-boxes
    • Ensure that all the text is visible in the “Outline” view. If not – its not accessible.
    • If text box unavoidable, add hidden slide containing the text-box text (Slide Show -> Hide Slide).
  • Use Microsoft default slide layouts
    • View them under Format > slide layout
  • Graphics are not included in outline.
    • If graphics are important, again need to describe them in hidden slide or alternate-text. (we’ll come back to alt-text later)
  • To avoid confusion - keep outline order logical
creating an html version use the wizard
Creating an HTML version – use the Wizard
  • Don’t use “Save to HTML” – use the Accessible Web Publishing Wizard for Microsoft ® Office
    • www.rehab.uiuc.edu/office/ *Please see final slide*
  • Download issues:
    • Requires Microsoft dot.net framework
    • Can download this framework at same time
  • Installation:
    • Slow – takes several minutes
    • Need to provide email address
using the wizard
Using the Wizard
  • Have you entered image alternate-text? (in ppt: dbl click image – select web).
  • Select “save as accessible web page” from file menu
          • Follow the prompts…
wizard process step 1
Wizard process step 1
  • Enter your presentation title and author
  • Select image type
    • Decorative
    • Informative
    • Chart
    • Table
  • Repeat for all images
wizard process notes
Wizard process - notes
  • Consider your text sizes in the slides
  • Make sure there is contrast between text colour and background colour.
  • Entering chart description can be tricky using the chart only – use original column / row information.
wizard factors to consider
Wizard factors to consider
  • Cannot convert PowerPoint scripts or effects – you will need to modify HTML…
  • …but you can use the Wizard from Word and Excel.
  • Size will increase in HTML – this presentation is 400kb in ppt …
  • … as accessible HTML roughly 5mb
using html version with webct
Using HTML version with WebCT
  • The files produced using the wizard can be imported into WebCT
    • Easily imported by instructor / designer.
    • Easily viewable by student
  • More information available:
  • www.its.monash.edu.au/web/slideshows/accessibility-powerpoint/htmlwizard-webct.doc
  • Contact: [email protected]
conclusion demonstration
Conclusion + Demonstration
  • So - you can post PowerPoint to the web
    • BUT please use techniques described
    • Provide accessible HTML version, easiest way is to use the wizard.
  • Let’s convert this presentation…
  • Remember – Save as Accessible Web Page…

…and if you really need text-boxes include a hidden slide.

thankyou
Thankyou
  • Thank you for all attending.
  • Has everyone signed the attendance book.
  • Please fill in feedback forms and leave on front desk or send via internal mail.
plugin update 17 7 04
Plugin update 17-7-04
  • Since writing this presentation there is now a charge for version 2 of the plugin.
  • Version one of the plugin is available locally here:
  • http://its.monash.edu/web/slideshows/accessibility-powerpoint/OETFull-en.exe (29mb)
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