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Sample assignment on managing financial resources and decisions

Managing Financial

Resources and

Decisions

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Sample assignment on managing financial resources and decisions

Table of Contents

INTRODUCTION ..........................................................................................................................1

TASK 1............................................................................................................................................1

1.1 Sources of finance.................................................................................................................1

1.2 Implication of various sources of finance.............................................................................2

1.3 Appropriate sources of finance for Sweet Menu restaurant..................................................4

TASK 2............................................................................................................................................4

2.1 Cost of various sources of finance........................................................................................4

2.2 Importance of financial planning .........................................................................................5

2.3 Information needed by decision maker.................................................................................5

2.4 Impact of sources of finance on Sweet Menu restaurant......................................................6

TASK 3............................................................................................................................................7

3.1 Analyse of cash budget and appropriate decision................................................................7

3.2 Calculation of Unit cost........................................................................................................7

3.3 Viability of proposal by using investment appraisal techniques...........................................9

TASK 4...........................................................................................................................................11

4.1 Main financial statements....................................................................................................11

4.2 Appropriate financial statements for different organisation................................................11

4.3 Interpretation of financial statements by calculating appropriate ratios.............................12

CONCLUSION..............................................................................................................................13

REFERENCES .............................................................................................................................13

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Sample assignment on managing financial resources and decisions

INTRODUCTION

Finance is the branch of economic that is highly concern with the allocation of resources

in each and every department present within the organization. In simple words it can be said that

finance is the management of all the activities related to cash (Dada, Azim and Ullah, 2014). In

this report two restaurants has been taken, one is Sweet Menu restaurant and another is Blue

Island restaurant. In this report various sources of finance that are suitable for the Sweet Menu

restaurant are interpreted along with its implications. In addition to this cost that is incurred by

the company at the time of using various sources of finance are also mentioned. In addition to

this importance of financial planning to Sweet Menu restaurant is also interpreted. Along with

this information required by various decision makers are also listed below.

In this report cash budget of Blue Island restaurant is analysed in order to take

appropriate decisions. In addition to this viability of a both the proposal are find out by using

investment appraisal techniques. In addition to this different types of financial statements are

also discussed. At last, various ratios are calculated in order to analyses which company financial

position is good in terms of profitability, solvency and liquidity.

TASK 1

1.1 Sources of finance

There are different types of sources of finance available with the company through which they

can raise their capital. Some of the sources are present in internal environment while some of

them in external environment. Some of the sources are listed below:-

Internal Sources of Finance

Retained Earning:- Retained earnings is the part of fixed percentage of profit which is

required to be kept with each and every organisation in order to meet up the contingencies that

can occur in future (Kwak and et.al., 2015). This is one of the cost effective sources of finance

that can be used by Sweet menu restaurant in order to meet up its requirement of capital.

Sale of fixed assets:- this is the method through which Sweet Menu restaurant is raise its

capital by selling out the old and obsolescent assets that are of no use to the company. This is one

of the simplest methods of raising finance through internal sources.

External Sources of Finance

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Issue of Shares:-This is one of the easiest method through which Sweet Menu restaurant

can raise its finance. In this method company issues equity shares to the general public or

potential investors (Lee and et.al, 2015). Thus, by using this source Sweet Menu restaurant will

be able to open up new branches without facing any financial crisis.

Hire Purchase and Leasing: - It is another suitable external sources of finance through

which Sweet Menu restaurant can be able to use the asset and property for some time period

without purchasing it. This source acts as a safeguard for the Sweet Menu restaurant in case of

obsoletation of the technology.

Bank Loans: - It is another source of finance through which Sweet Menu restaurant can

be able to meet up its financial requirement of the cash by approaching top bank. Through this

method company can borrows funds from the bank by paying the high rate of interest. In

addition to this company will also be able to avail various tax benefits if they prefer this source.

1.2 Implication of various sources of finance

Sources

Legal aspects

Cost

Suitability

Retained earning

As per the legal

If Sweet Menu

This is suitable method

aspects of law every

restaurant prefer to

for the company when

organisation

is

move on with the

they want to reduce

required to keep with

retained earning than

the interference of the

them

a

fixed

in that case they will

shareholders

in

percentage of profit

not be in a position to

decision

making

earned by them during

face any uncertainty

process

of

the

a financial year

that can arise in the

organisation.

(Murphy and Yetmar,

future.

2010). This in turn will

assist the company to

easily meet up the

contingencies that can

arise in future.

Sale of fixed assets

Sweet Menu restaurant If Sweet Menu This method is suitable

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is required to follow a

restaurant choose this

when large amount of

legal procedure at the

source of finance to

old and obsolescent

time of selling the

raise its capital than in

assets is available with

assets.

that case assets and the

the company will is of

company will reduce.

no use longer.

In addition to this

Sweet Menu restaurant

is also required to

follow a particular

limit that is set up by

board of director.

Issue of shares

Sweet Menu restaurant

Sweet Menu restaurant

This is one of the

is required to follow a

is required to pay

suitable

method

legal procedure at the

dividend to the

through which Sweet

time of issuing shares

shareholders out of the

Menu restaurant can

because they are

profit earned by the

be able to meet its long

required to provide

company (Orens and

term requirement of

voting rights and

et. al., 2009). This in

capital like expanding

dividend to the

turn reduces the profit

its business and so on.

shareholder.

margin

of

the

company.

Leasing

As per legal aspects of

Sweet Menu restaurant

This source protects

law Sweet Menu

is required to pay rent

the company from

restaurant is required

to the actual owner of

absolution which can

to return back the asset

the assets on a regular

occur due to frequent

used by them to its

basis. Generally lessor

change in the business

real owner after the

charges high financial

environment.

completion of its

cost from the company

specific time period.

against the asset

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provided by them.

Bank loan

Bank has the right to

Bank charges high rate

Tax benefits are one of

cease the assets of the

of interest from the

main characteristics

company, if they are

company which in turn

that

attract

the

not at all able to make

increases the financial

company to meet its

payment of the loan

cost of the company.

financial requirement

taken by them along

through bank loan

with interest.

(Overton, 2007).

1.3 Appropriate sources of finance for Sweet Menu restaurant

In accordance to implication of different sources of finance listed above, bank loan is the

most appropriate sources of finance that can be used by Sweet Menu restaurant in order to

expand its business. Bank are always are ready to provide loan to the companies on the basis of

collateral security. In addition to this bank also provide facility to company to repay their amount

loan in descriptor of monthly or annually instalments (Rasid, 2014). Payment of loan through

instalment will reduce the financial burden of the Sweet Menu restaurant.

Along with this bank loan also cater various tax benefits to an organisation. In addition to

this, rate of interest charged by the bank is comparatively less as compared to other financial

institution and private money lenders. Therefore, it is suggested that bank loan is one of the best

source of finance that can be used by Sweet Menu restaurant in order to expand its business by

opening two new business units.

TASK 2

2.1 Cost of various sources of finance

Sweet Menu restaurant uses bank loan and retained profit in order to fulfil their

requirement of cash in order to expand its business by opening two new business units.

Therefore, different sources of finance used by the company impose financial and opportunity

cost on Sweet Menu restaurant. Both these cost have great impact on the growth and profitability

characteristics of the company.

Financial cost: - Different type of financial institution and bank imposes high financial

cost in frontal of the Sweet menu restaurant. Bank and various financial institution

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Sample assignment on managing financial resources and decisions

charges high rate of interest against the loan provided by them. This in turn increases the

financial cost of the company (Robinson and et. al., 2015). Along with this company is

also required to repay the amount of loan in terms of instalments. In lieu of which

profitability and liquidity aspects of the company get affected.

Opportunity cost: - Opportunity cost is the loss that is suffered by the company at the

selecting any other alternative. If Sweet menu restaurant uses the retained profit than in

that case they will not be able to pay dividend to the shareholder or will not be able to

grab various opportunities that can occur in future. This in turn will create an unhealthy

image in the mind of the shareholders. Along with this, company will not be able to cope

up with the sudden contingencies that can occur in future.

Therefore, it can be said that financial and opportunity cost has broad level of influence

on the working and growth of the organisation.

2.2 Importance of financial planning

Financial planning can be outline as a process that helps an organisation to make various

sensible and profitable decisions. By planning all its financial activities Sweet Menu restaurant

will be able to effectively distribute finance in each and every department. This in turn will lead

the company towards the growth and development. Some of the importance of financial planning

to Sweet Menu restaurant is as follows:-

Financial planning plays an important role in coordinating all the activities that take place

within an organisation. In addition to this Sweet Menu restaurant will also be able to get

the deeper knowledge about the finance that is available with the company in order to

meet up its daily requirement (Schroeder, Clark and Cathey, 2011).

Financial planning also assists the company to utilize the available resources to the full

extent. In lieu of which Sweet Menu restaurant will be able to reduce the wastage of the

resources.

Financial planning also provides assistance to the Sweet Menu restaurant in context to the

fund that can be raised by the company against sources of finance.

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Planning of all the financial activities in advance also assist the Sweet Menu restaurant to

easily meet up with the future needs. In addition to this company will also be able

overcome the various contingencies that can arise at the time of anticipating sales.

2.3 Information needed by decision maker

Different types of information are required by different decision maker/ stakeholders in

order to take various necessary decisions. Therefore, some of the information needed by different

stakeholder is as follows:-

Manager: - Manger prefers to look out at the income statements and cash flow

statements of the company in order to find out the liquidity position of the company. In

addition to this manager also prefer the balance sheet in order to get the broader insights

about the financial performance of the company during a financial year (Sun and et. al,

2009).

Investors:- Investors mainly prefers income statements and balance sheet of the company

in order to decide whether company is in a position to pay them high rate of return or

not. In addition to this they also prefer these statements in order to analyse the financial

position of the company with an aim to decide whether they should invest in the

company or not.

Employees: - Employees are the one who work for the betterment of the company. They

want that company should provide them fair salary along with bonus and incentives. In

lieu of which employees want to see the income statements of the company. These

employees also prefer these statements in order to find out the profitability aspects of the

company.

Suppliers: - They are the one who supply raw material to the company in order to

manufacture finished goods. These decision maker are interest in the income statements

and cash flow statements in order to decide whether company is in a position to pay

them on time for the goods supplied by them or not.

Government: - Government works fir the welfare of the society. They want that every

organisation should grow and at the same time generate more and more employment

opportunities (Thomas, 2008). Along with this they also want that company should pay

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taxes on time. Therefore, in lieu of which government prefers the income statements and

balance sheet of the restaurant.

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2.4 Impact of sources of finance on Sweet Menu restaurant

Different sources of finance have different impact on financial statements of the

company. Each and every source used by the company affects the financial statements of the

company. Hence, in lieu of which company is required to select the source of finance keeping in

mind the impact of these sources on financial statements. Sweet Menu restaurant prefer the

retained profit and bank loan in order to raise their capital. For instance: - Sweet Menu restaurant

has assumed to take bank loan of 400000 @ 10% p.a. In this case bank loan have impact on both

the income statements and balance sheet.

PROFIT AND LOSS A/C

Particulars

Amount (In £)

Particulars

Amount (In £)

To Interest a/c

This shows that Sweet Menu restaurant is required to pay £40000 as an interest to the

40000

bank against the loan taken by them. This in turn affects the profitability aspects of the company.

BALANCE SHEET

Liabilities

Amount (In £)

Assets

Amount (In £)

Bank loan

400000

Bank

400000

This shows that liabilities of the company will increase by £400000 because bank loan is

the debt for the company. In addition to this assets of Sweet Menu restaurant will also increase

by £400000

TASK 3

3.1 Analyse of cash budget and appropriate decision

On the basis of the above cash budget it is seen that sales revenue of Blue Island

Restaurant keeps on changing. This can be one of the reasons for deficit that arouse in cash

balance. However, in the month of December sales revenue of the company is better as

compared to any other month. Along with these expenses of the company is also increasing.\

Therefore, in the September and December outflow of the fund was more than its inflow.

Likewise in the month of October and November inflow was more than outflow which is the

positive sign for the company. Thus in order to overcome this problem Blue Island Restaurant is

required to frame various strategies and policies in order to achieve what they want.

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3.2 Calculation of Unit cost

Unit cost is the cost that is incurred by the company at the time of producing and

manufacturing the products and services (Tracy, 2012).

Calculation of unit cost is as follows:-

Unit cost = Direct cost per unit +Indirect cost per unit

Direct costs or variable cost

Streak = 3

Vegetables (v) = 1.5

Labour (l) = 3.5

(S+V+L = 8)

Indirect cost or fix cost=2 (overhead)

Mark-up =40%

Cost = 100%

Mark up = 40%

Selling price = 140%

Name of Items

Costs (In £)

Steak(direct)

3

Vegetables and other ingredients(direct)

1.5

labour(direct)

3.5

Overheads (indirect)

2

Total Costs

10

Mark Up (40%)

4

VAT (20%)

2.8

Price to charge customer

16.8

Currently changing

VAT

16

Price exclusive VAT (Net) = 100%

VAT = 20%

Selling price inclusive (gross) =120%

Food cost percentage= Total costs of ingredients/sales price

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Food cost percentage = Total costs of ingredients/Sale prices

Food cost percentage = 10£/16.8 £*100

Food cost percentage = 59.52%

Loss percentage on sales = Loss/sales prices*100

Loss percentage on sales = 6.8£/16.8£*100

Loss percentage on sales =40.47%

As per the above calculation it can be concluded that total cost of the product consider VAT and

Mark up value is £16.8 while Blue Island restaurant charges only £16. This in turn indicates that

Blue Island restaurant is facing loss of £0.8 per customer. The loss percentage is 40.47% whereas

percentage of cost on sales is 59.52%.

3.3 Viability of proposal by using investment appraisal techniques

Investment appraisal technique is the tool that is used by the organisation in order to

assess the viability and reliability of the proposal and projects (Tulsian, 2002). Some of the

techniques that are used by the Blue Island restaurant are payback period method and Net present

value method.

Calculation of Net Present Value:

Proposal 1:

Year

Cash Inflow

PV Factor @10%

Discounted cash flow

1

£800

0.909

£727

2

£600

0.826

£496

3

£400

0.751

£300

4

£200

0.683

£137

5

£50

0.62

£31

Residual value

£0.00

0.62

£0.00

Total

Discounted

cash flow

£1,691.00

Less:

Initial

investment

£1,200

Net present value

Proposal 2:

£491.00

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Year

Inflow

PV Factor @10% Discounted cash flow

1

£300

0.909

£273

2

£400

0.826

£330

3

£500

0.751

£376

4

£600

0.683

£410

5

£500

0.62

£310

Residual value

£50

0.62

£31

Total inflow

£1,729.00

Less:

Initial

investment

£1,200

Net present value

On the basis of above calculation it is interpreted that Blue Island restaurant should

£529.00

choose proposal 2 against proposal 1. Because proposal 2 proves to be more beneficial in terms

of investment. If Blue Island restaurant select proposal 2 than in that case they will be able to

earn better rate of return in terms of £529.00 as compared to proposal 1 which is £491 at the end

of five years.

Payback Period:

Proposal 1:

Year

Inflow

Cumulative inflow

0

-£1,200

-£1,200

1

£800

-£400

2

£600

£200

3

£400

£600

4

£200

£800

5

£50

£850

Residual Value

£0

£850

Payback Period

Proposal 2:

1.5 Years

Year

Inflow

Cumulative inflow

0

-£1,200

-£1,200

1

£300

-£900

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2

£400

-£500

3

£500

£0

4

£600

£600

5

£500

£1,100

Residual Value

£50

£1,150

Payback Period

On the basis of above calculation it can be concluded that Blue Island restaurant is able to

3 Years

recover the amount invested by him within 1year and 5 months if they select proposal 1 against

proposal 2. On the other hand if Blue Island restaurant select proposal 2 than in that case

company will be able to recover its money invested in 3 years. Thus, it is recommended that Blue

Island restaurant should go on with proposal 1 rather than proposal 2 in order to recover the

amount invested by them within a short period of time.

Thus, according to the above calculation it can be concluded that Blue Island restaurant

should choose proposal 1 on the basis of net present value in order to recover its money within a

short period of time. Because net present value is more practical method and proceeds with

discounting factors.

TASK 4

4.1 Main financial statements

Financial statements are prepared by the company in order to keep the record of all the

financial activities that are performed by the organisation during a financial year. Main financial

statements prepared by the company are as follows:-

Income statements: - these statements are prepared by the organisation in order to find out

the income generated and expenses made by them during a financial year. Income

statement has two sides, one show all the expenses made by the company like salaries,

electricity expenses and so on. Whereas another side shows income generated by the

company like interest received etc (Valle and Gomes, 2014).

Cash flow statements: - these statements are prepared by the company to find the inflow

and outflow of the cash. This statement is divided into three sub sections (i.e. operating,

investing and financial activities).

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Balance sheet: - This statement is prepared by the company in order to assess the

financial performance and growth (Wahlen, Baginski and Bradshaw, 2014). These

statement is divided in two parts; one is assets side which include furniture, cash, debtors

etc. and other side is liabilities side which include share capital, reserves creditors etc.

4.2 Appropriate financial statements for different organisation

Sole proprietorship firm: - Sole traders are those who run their business individually.

These traders simply aim at generating more profitability (Vitez, 2014). Therefore, these

organisations are required to prepare income statements in order to analyse the income

and expenses made by them.

Partnership firm: - These organisations prepare all types of financial statements in order

to assess their financial performance and growth. In addition to this they are also required

to prepare the capital account which provides information about the activities of the

partner.

Limited organisation: - Public and private limited company are also required to prepare

all the financial statements in order to evaluate the financial performance and status of the

company (Managing financial resources and decision, 2015). Along with this public

limited company are also required to issue these statements to the stakeholders.

4.3 Interpretation of financial statements by calculating appropriate ratios

Ratio analysis is done by the company in order to assess its financial position in terms of

liquidity and solvency. In addition to this it also said the organisation in evaluating the

effectiveness of the strategies that are prepared by the company.

Sweet

Menu

Blue

Island

Ratios

Formula

Restaurant

Restaurant

PROFITABILITY RATIO

Net Profit margin

Net profit/sales

0.01

0.13

Gross Profit margin

Gross profit/sales

0.63

0.66

LIQUIDITY RATIO

Current

assets/

Current Ratio

current liabilities

1.78

0.63

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Current assets –

Inventory/ current

Quick Ratio

liabilities

0.63

0.15

EFFICIENCY RATIO

Asset Turnover

Net sales / net assets

1.79

2.4

SOLVENCY RATIO

Debt/equity ratio

Debt/Equity

0.41

0.58

Profitability ratio: - According to the above calculation in can be concluded that gross

profit and net profit ratio of Blue Island restaurant is much more favourable as compared to

Sweet Menu restaurant. Gross profit ratio of Blue Island restaurant is higher i.e. 0.66% as

compared to Sweet Menu restaurant which is only 0.63%. Similarly, net profit ratio of Blue

Island restaurant is more I.e. 0.13% as compared to Sweet Menu restaurant which is only 0.01%.

Liquidity ratio:- As per the above calculation in can be concluded that current and quick

ratio of Blue Island restaurant is much more indulgent as compared to Sweet Menu restaurant.

Current ratio of Blue Island restaurant is less i.e. 0.63% as compared to Sweet Menu restaurant

which is 1.78%. Likewise, quick ratio of Blue Island restaurant is less i.e. 0.15% as compared to

Sweet Menu restaurant which is 0.63%. Because lower liquidity position indicates that large

amount of liquid cash is available with the company which is a good sign.

Solvency ratio: - On the basis of above calculation in can be concluded that Solvency

ratio of Blue Island restaurant is much more pleasing as compared to Sweet Menu restaurant.

Solvency ratio of Blue Island restaurant is higher i.e. 0.58% as compared to Sweet Menu

restaurant which is only 0.41%.

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CONCLUSION

From the following report it can be concluded that Sweet Menu restaurant should move

on with bank loan and retained profit in order to expand its business. In addition to this it can be

inferred that planning of all the financial activities assist the company in achieving the success in

the competitive world. Furthermore it is suggested that Blue Island restaurant should move on

with proposal 2 in order to earn higher return. It is also seen that Blue Island restaurant is more

profitable and solvent as compared to Sweet Menu restaurant.

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REFERENCES

Books and journals

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column combined with mass spectrometric analysis. Journal of Chromatography B. 993.

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Lee, J. D. and et.al., 2015. Detailed budget analysis of HONO in central London reveals a

missing daytime source. Atmospheric Chemistry and Physics Discussions. 15(16). pp.

22097-22139.

Murphy, D., S. and Yetmar, S., 2010. Personal financial planning attitudes: a preliminary study of

graduate students. Management Research Review. 33(8). pp. 811–817.

Orens, R. and et. al., 2009. Intellectual capital disclosure, cost of finance and firm value.

Management Decision. 47(10). pp. 1536-1554.

Overton, R. H., 2007. An Empirical Study of Financial Planning Theory and Practice. ProQues.

Rasid, A. J. S., 2014. Management accounting systems, enterprise risk management and

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Sample assignment on managing financial resources and decisions

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Managing

financial

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resources-and-decisions-22490#scribd>.[Accessed on 29th January 2016].

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