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“Put me in Coach” Division III Eligibility and Transfers. Shana Levine Membership Services/Division III Governance. Is the student-athlete eligible to participate? Hopefully coach did his research…. Session Overview. Eligibility Requirements for practice and competition.

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Put me in coach division iii eligibility and transfers l.jpg

“Put me in Coach” Division IIIEligibility and Transfers

Shana Levine

Membership Services/Division III Governance



Session overview l.jpg
Session Overview coach did his research…

  • Eligibility

    • Requirements for practice and competition.

    • Male practice players participation.

    • Seasons of participation.

    • Graduate-student participation.

    • Satisfactory progress and good academic standing.

    • Certifying academic eligibility between terms.


Requirements for practice l.jpg
Requirements for Practice coach did his research…

  • Participation in organized practice sessions.

    • Student-athlete must be enrolled full time.

  • Practice during first week of class.

    • During the first five days of classes, student-athletes may practice but not compete if enrolled in less full time.

    • Must be otherwise eligible.


  • Requirements for practice5 l.jpg
    Requirements for Practice coach did his research…

    • EXCEPTION:

      • Practice during official vacation period.

      • Initial enrollee - accepted for enrollment in a regular, full-time program of studies.

      • Transfer student - no longer enrolled at previous institution and accepted for enrollment.

      • Continuing student - registered full time.

      • All - must be otherwise eligible.


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    Requirements for Practice coach did his research…

    • EXCEPTION:

      • Practice in final semester/quarter.

        • A student-athlete may practice while enrolled less than full time provided he or she is enrolled in the courses necessary to complete the degree requirements.

        • The student-athlete must be eligible to receive a diploma at next degree-granting date.


    Male practice players l.jpg
    Male Practice Players coach did his research…

    • Division III has regulations regarding the use of male practice players.

      • Two proposals adopted at the 2007 NCAA Convention.

    • Male practice players must be certified eligible for practice (e.g., enrolled in a minimum full-time program of studies, sign Division III compliance forms and have eligibility remaining under the 10-semester rule).


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    Male Practice Players coach did his research…

    • A male student participates with an institution's women's team will be charged with a season of participation in that sport or equivalent (e.g., softball, baseball).

    • An institution may provide male practice players with practice apparel.

      • No other benefits permitted (e.g., travel, room and board during vacation, etc.).


    Requirements for competition l.jpg
    Requirements for Competition coach did his research…

    • Participation in competition.

      • Enrolled full time as defined by the institution but…

      • No less than 12-semester or -quarter hours, regardless of institution’s definition of full time.

      • A graduate school student-athlete must be enrolled full time according to the institution’s definition of full-time graduate school enrollment.


    Requirements for competition10 l.jpg
    Requirements for Competition coach did his research…

    • Sara is a field hockey student-athlete enrolled at a Division III school and wants to compete prior to classes starting…

    • Can coach put her in???


    Requirements for competition11 l.jpg
    Requirements for Competition coach did his research…

    • Competition during official vacation period.

      • Initial enrollee - accepted for enrollment in a regular, full-time program of studies.

      • Transfer student - no longer enrolled at previous institution and accepted for full-time enrollment.

      • Continuing student - registered full time.


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    Requirements for Competition coach did his research…

    • Eligibility between terms.

      • Continuing student - registered full time at the conclusion of the term immediately before the date of competition.

      • Initial enrollee - accepted for enrollment as a regular, full-time student for the upcoming term.


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    Requirements for Competition coach did his research…

    • Competition in final semester/quarter.

      • A student-athlete may compete while enrolled less than full time provided he or she is enrolled in the courses necessary to complete the degree requirements.

      • The student-athlete must be eligible to receive a diploma at next degree-granting date.



    Seasons of participation l.jpg
    Seasons of Participation than seasons of competition…

    • Student-athlete uses a season of participation by:

      • competing in intercollegiate competition

        • OR

  • participating on or after the first contest in the traditional segment following the student- athlete's initial participation of that academic year (effective August 1, 2007).


  • Seasons of participation16 l.jpg
    Seasons of Participation than seasons of competition…

    • Allows limited tryouts prior to first competition each year.

    • Applies to participation at Division III schools only.

    • Cross country, indoor and outdoor track and field are considered separate sports.


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    Seasons of Participation than seasons of competition…

    • Exception to season-of-participation rule.

      • Preseason Scrimmage or Exhibition. Student-athlete does not use a season of participation when student-athlete participates in a preseason scrimmage/exhibition in the traditional segment.

        • Preseason scrimmage/exhibition must be conducted prior to the first contest.


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    Seasons of Participation than seasons of competition…

    How much can a student-athlete practice without using a season?


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    Seasons of Participation than seasons of competition…

    • Case study:

      Steve participates in fall ball and competes in the fall nontraditional baseball contest and then decides not to participate in baseball in the spring traditional segment.

    • Has Steve used a season of participation?


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    Seasons of Participation than seasons of competition…

    • Case study answer:

      Yes. Competition in the nontraditional segment constitutes the use of a season of participation regardless of the student’s participation thereafter.


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    Seasons of Participation than seasons of competition…

    • Case study:

      • Allie transfers from Institution No. 1 (Division III) to your institution at midyear (January).

      • Allie participated in preseason basketball at Institution No. 1 during the fall, then quit.

      • After transferring, Allie only participated in four practices at your institution in January – all prior to your basketball team’s first game in January.

    • Has Allie used a season of participation?


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    Seasons of Participation than seasons of competition…

    • Case study answer:

      No. Allie has not used a season of participation. Allie did not participate beyond her first opportunity to compete at Institution No. 1 or your institution. (Bylaw 14.2.4.1)


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    Seasons of Participation than seasons of competition…

    • Case study:

      Jay plays in the football preseason scrimmage and then the first four games of a 10-game season. Jay gets hurt in the fourth game and receives a medical hardship waiver from the conference. Jay does some light practice in November and then practices throughout the spring nontraditional season.

    • Has Jay used a season?


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    Seasons of Participation than seasons of competition…

    • Case study answer:

      No. Jay has not used a season of participation.

      • Jay was able to receive a hardship waiver because one-third of a 10-game season is 3.33 or four contests.

      • Jay is able to practice because the hardship waiver legislation refers only to competition. Therefore, once Jay received the hardship waiver, he is permitted to practice without jeopardizing the hardship waiver.

      • Any competition would nullify the hardship waiver.


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    Seasons of Participation than seasons of competition…

    • Case study:

      Sophie practices in two fall nontraditional softball practices, then quits. Sophie then practices a few times in the spring, plays in the alumni game and quits prior to the first regular-season contest.

    • Has Sophie used a season?


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    Seasons of Participation than seasons of competition…

    • Case study answer:

      Yes. The alumni game is considered outside competition.


    Get to know your academic authority on campus l.jpg
    Get to Know Your Academic Authority on Campus… than seasons of competition…


    Satisfactory progress requirements l.jpg
    Satisfactory-Progress Requirements than seasons of competition…

    • A student shall maintain satisfactory progress toward a baccalaureate or equivalent degree at the institution.

    • The phrases “good academic standing” and “satisfactory progress” are to be interpreted at each institution by the academic authorities who determine the meaning of such phrases for all students.


    Good academic standing l.jpg
    Good Academic Standing than seasons of competition…

    • The definition of good academic standing applied to student-athletes shall be a standard at least as demanding as the minimum standard applied to all students in order to participate in extracurricular activities at that institution.


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    Satisfactory-Progress Requirements than seasons of competition…

    • Extension courses from certifying institution.

      • Extension courses may be used in determining a student’s full-time enrollment in 12 credit hours as long as the institution considers enrollment in such courses as regular course enrollment for all students.

      • Correspondence and credit-by-examination courses may not be used for this purpose.


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    Satisfactory-Progress Requirements than seasons of competition…

    • Summer courses at other institutions.

      • If a student-athlete plans to take summer courses at another institution, prior approval by appropriate academic officials of the certifying institution is required in order for the courses taken to be used in determining the student-athlete’s academic status.


    Certifying academic eligibility between terms l.jpg
    Certifying Academic Eligibility Between Terms than seasons of competition…

    • If a student-athlete's academic eligibility changes at the end of a quarter or semester, the student-athlete becomes eligible or ineligible to compete on the date his or her eligibility is officially certified by the appropriate institutional academic authority.


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    Certifying Academic Eligibility Between Terms (continued) than seasons of competition…

    • In a case in which the student becomes eligible at the end of the term, the earliest date on which the student can become eligible to compete is the day after the date of the last scheduled examination listed in the institution's official calendar for the term that is ending.

    • In a case in which the student becomes ineligible, the ineligibility shall become effective not later than the first day of classes of the following semester or quarter.


    Eligibility summary l.jpg
    Eligibility Summary than seasons of competition…

    To be eligible to represent an institution in intercollegiate athletics competition, a student shall be:

    Enrolled full time; but no less than 12 credit hours (note certain exceptions);

    Be in good academic standing; and

    Maintain satisfactory progress toward a baccalaureate or equivalent degree.

    1

    2

    3


    Transfer regulations l.jpg
    Transfer Regulations than seasons of competition…


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    Transfer Regulations than seasons of competition…

    • Permission to contact – self-release.

    • Determining transfer status.

    • General transfer rule.

    • Determination of year in residence.

    • Division III transfer exceptions:

      • 4-4 transfer;

      • 2-4 transfer; and

      • 4-2-4 transfer.


    Permission to contact general rule l.jpg
    Permission to Contact than seasons of competition…– General Rule

    • An athletics staff member or representative of athletics interests shall not make contact with the student-athlete of another four-year collegiate institution, directly or indirectly, without first obtaining written permission.

    • Written permission may be granted by:

      • The first institution’s athletics director; or

      • The student-athlete, if the student-athlete attends a Division III institution.


    Permission to contact self release l.jpg
    Permission to Contact – Self-Release than seasons of competition…

    • A Division III student-athlete may grant his or her own written permission to contact another Division III institutions about a potential transfer.

      • Division III to Division III transfers only.

      • Form posted on the NCAA Web site.

        • http://www1.ncaa.org/eprise/main/membership/membership_svcs/compliance_forms/d3_index.html

      • Student-athlete does not need to inform original institutional.

      • Permission to contact will remain valid for 30 days and remains private during this period.


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    Permission to Contact – Self-Release than seasons of competition…

    Case Study

    • Student-athlete sends a self-release to Town College, a Division III institution.

    • The 30-day privacy window expires.

    • May Town College contact the coach at student-athlete’s current institution about the communication?


    Slide40 l.jpg

    Permission to Contact – Self-Release than seasons of competition…

    Case Study Answer

    • No.

      The only way Town College may notify the student-athlete’s current institution that student-athlete issued a self-release is if student-athlete:

      • Checked the box at the end of the form specifically granting permission for that notification to occur;

      • Notified Town College that he or she has decided to transfer to that institution; or

      • Issued a second self-release to the same institution.


    Permission to contact self release41 l.jpg
    Permission to Contact – Self-Release than seasons of competition…

    Case Study

    • Student-athlete sends a self-release form to an institution during the summer or between academic terms.

    • Due to the timing, the 30-day privacy window does not expire before student-athlete’s opportunity to enroll or participate in practice or competition.

    • How should the institutions communicate regarding the student-athlete’s eligibility, considering the confidentiality of the self-release?


    Slide42 l.jpg

    Permission to Contact – Self-Release than seasons of competition…

    Case Study Answer

    If the student-athlete wishes to participate at the new

    institution prior to the expiration of the 30-day privacy

    window, the student-athlete may:

    • Submit another self-release and check the box near the end of the form to grant permission to the new institution to contact the current institution; or

    • Enroll as a full-time student and attend class or report for regular squad practice at the new institution.



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    Determining Transfer Status than seasons of competition…

    A student-athlete is a transfer if they transfer from a collegiate institution after meeting any of the following condition(s) at that institution:

    • Full-time enrollment and attended class;

    • Full time in night school;

    • Attendance at a branch school that conducts athletics programs (not a transfer if going branch to parent institution);

    • Reported for a regular squad practice; or

    • Practiced or competed while enrolled part time.


    General transfer rule l.jpg
    General Transfer Rule than seasons of competition…

    • Must complete one full academic year of residence at the certifying institution before being eligible to compete unless the student satisfies the applicable transfer requirements or receives an exception.

      All transfer discussions start from here!!


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    Determination of Year of Residence than seasons of competition…

    To complete an academic year in residence, a student-athlete must:

    • Be enrolled in and complete a minimum full-time program of studies for two full semesters or three quarters (excluding summers); or

    • Be enrolled in a minimum full-time program of studies for two full semesters or three full quarters and earn or complete an average of 12 hours per term.


    Transfer exceptions 2 4 and 4 4 l.jpg
    Transfer Exceptions: 2-4 and 4-4 than seasons of competition…

    • If the student-athlete has not previously used a season of participation at a Division III institution and has never practiced or competed in intercollegiate athletics at a non-Division III institution, he or she shall be immediately eligible.

      • Note: This provision is not applicable to a Division III student-athlete who has been granted a hardship waiver or a season-of-participation waiver.


    Transfer exceptions 2 4 and 4 448 l.jpg
    Transfer Exceptions: 2-4 and 4-4 than seasons of competition…

    If the student-athlete previously participated in intercollegiate athletics, he or she must have been both academically and athletically eligible had he or she remained at the previous institution.


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    Transfer Exceptions: 4-4 than seasons of competition…

    A student-athlete who has exhausted his or her five-year period of athletics eligibility (e.g., five-year clock) at an NCAA Division I institution is precluded from using the transfer exception to be immediately eligible for intercollegiate competition at any Division III institution.


    Transfer exceptions 4 2 4 l.jpg
    Transfer Exceptions: 4-2-4 than seasons of competition…

    • A 4-2-4 student who has previously participated in intercollegiate athletics must have been athletically and academically eligible had he or she remained at the previous four-year institution; or

    • Must have successfully completed at least 24-semester or 36-quarter hours of transferable degree credit and spent at least two full-time semesters or three full-time quarters of attendance at the two-year college.


    Transfer exceptions 4 2 451 l.jpg
    Transfer Exceptions: 4-2-4 than seasons of competition…

    • It is permissible for a 4-2-4 transfer student-athlete who has attended multiple two-year colleges to use credits earned at the multiple two-year colleges to satisfy the credit-hour requirement.

    • The student-athlete may combine terms of full-timeattendance (as opposed to full time and part time) at any of the multiple two-year colleges to satisfy the minimum two-semester or three-quarter attendance requirement.


    Two year nonparticipation exception l.jpg
    Two-Year Nonparticipation Exception than seasons of competition…

    The student-athlete shall be immediately eligible if:

    • The student-athlete has not practiced nor competed in intercollegiate competition in that sport for two consecutive years immediately prior to beginning participation (practice and/or competition) at the Division III Institution; and

    • Has neither practiced nor competed in organized noncollegiate amateur competition (e.g., club sports) while enrolled in a collegiate institution.


    Transfer case studies l.jpg

    Transfer than seasons of competition…Case Studies


    Facts l.jpg
    Facts than seasons of competition…

    • Frank was enrolled at an NCAA Division II institution where he participated in basketball for one season;

    • Frank was in good academic standing and participated in two contests at the Division II institution; and

    • Frank transfers to a Division III institution for the start of the spring term.

      Question: Is Frank immediately eligible for

      competition after transfer?


    Slide55 l.jpg

    Case Study - Answer than seasons of competition…

    Yes. Frank is immediately eligible under the Division III transfer exception.

    • Question: Can coach play Frank in the spring term at the Division III institution? Remember, he competed in two contests at previous institution in same sport season.


    Case study answer l.jpg
    Case Study - Answer than seasons of competition…

    • Yes. Even though Frank participated in two contests at previous institution in same sport season, the prohibition against competition in year of transfer does not apply to Division III transfers.


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    Facts than seasons of competition…

    • Mitch transferred from a two-year college;

    • Prior to attending the two-year college, Mitch attended a Division II school for one academic year then transferred to another two-year college for one semester where Mitch participated in soccer;

    • Mitch was not in good academic standing when leaving the Division II institution; and

    • Completed one full-time semester at the first two-year college and passed 15 hours and completed one full-time semester at the second two-year college and passed nine hours.

      Question: Is Mitch eligible to compete immediately

      after transfer?


    Slide58 l.jpg

    Case Study - Answer than seasons of competition…

    Yes.

    • Mitch did earn a total of 24-semester hours while enrolled full time for two semesters at two two-year colleges.

    • Therefore, Mitch satisfied the Division III 4-2-4 transfer rule.

    • The 24-semester hours of credit must be accepted by the certifying Division III institution as transferable degree credits.


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    Facts than seasons of competition…

    • Joyce is an academic scholar student-athlete at Big School (a Division I institution);

    • Joyce exhausted her five-year period of athletics eligibility at Big School and while participating in intercollegiate athletics for three seasons; and

    • Joyce decided to transfer to a Division III institution for her one remaining season of participation and has two semesters remaining on her 10-semester period.

      Question: Is Joyce immediately eligible for

      competition after transfer?


    Slide60 l.jpg

    Case Study - Answer than seasons of competition…

    No. Since Joyce has exhausted her five-year period of athletics eligibility at Big School (a Division I institution), she is precluded from receiving a transfer exception because she would not be athletically eligible had he or she remained at the Division I institution.


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    Facts than seasons of competition…

    • Andrea participated in lacrosse for one season at Private University (a Division III institution);

    • Andrea is in good academic standing, but was released from Private University’s lacrosse team midway through the season for a violation of team rules; and

    • Andrea wants to transfer to State University (another Division III institution) for the start of the fall term.

      Question: Would Andrea immediately eligible for

      competition at State University?


    Case study answer62 l.jpg
    Case Study - Answer than seasons of competition…

    • It depends…

    • We have to determine if Andrea would have been academically and athletically eligible had she remained at Private University.

      • Academically: Andrea was academically eligible.

      • Athletically: Coaches decision to release Andrea from the team, Andrea would be athletically eligible.

        Institutional entity that oversees athletics department-wide decisions released Andrea from the team, then Andrea would be considered athletically ineligible. 


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    Transfers Review than seasons of competition…

    • Determining transfer status.

    • General transfer rule.

    • Determination of year in residence.

    • Division III transfer exceptions.


    Compliance tasks l.jpg

    Compliance Tasks than seasons of competition…


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    Compliance Tasks than seasons of competition…

    • Division III Homepage:

      • http://www2.ncaa.org/portal/legislation_and_governance/committees/division3.html

    • Affirmation of eligibility (Form 06-4c).

    • Student-athlete statement (Form 06-3c).

    • Permission to contact (Self-Release Form).

    • Full-time enrollment (verify on campus).

    • Good academic standing (verify on campus).

    • Seasons of participation (verify on campus).


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    Questions??? than seasons of competition…


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