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FEDLINK Contracts. Joan M. Fitts Head, FEDLINK Contracts section Library of Congress Contracts & Grants Management (CGM). Responsibilities .

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FEDLINK Contracts

Joan M. FittsHead, FEDLINK Contracts sectionLibrary of Congress Contracts & Grants Management (CGM)


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Responsibilities

  • Solicit, Negotiate, and Award Contracts – Indefinite Delivery Indefinite Quantity (IDIQ) Contracts and Basic Ordering Agreements (BOAs), delivery orders and task orders.

  • Compete and negotiate individual customer orders as required.

  • Resolve problems with Vendors and support customer agency Contracts office.


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CONTRACTING AUTHORITY

  • The Library of Congress’ Fiscal Operations Improvement Act, Public Law 106-481 Section 103 (2 U.S.C. § 182c). All contract actions are conducted in accordance with the Federal Acquisition Regulation (FAR).

  • Multiple Agency Contracts (MACs) - Similar to GSA schedule contracts and GWACs such as NASA SEWP and FEDSIM.

  • FEDLINK is a reimbursable revolving fund program. FEDLINK is Not subject to the Economy Act.


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Annual Program

  • Over 5,000 delivery orders

  • Over $90 million

  • Currently 113 IDIQ contracts and BOAs

    • Book Jobbers and Publishers 24

    • Copyright Clearance Service 1

    • Information Retrieval Services 62

    • ILL Fee Payment Service 1

    • OCLC Bibliographic Utility 1

    • OCLC Network Training 7

    • Outsell Information Resource 1

    • Serials/Periodicals Agents 3

    • Preservation Services 13


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Small Business Support

Percent of FY2004 FEDLINK activity:

  • IDIQs and BOAs 43%

  • Service Dollars 18%

  • Delivery Orders 27%


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FY2005 Contracts

  • IDIQ Contracts and BOAs were renewed for Information Retrieval Services, Books, Serials, OCLC, Outsell, Copyright Clearance and Network Training.

    • 7 not renewed [3 info retrieval: BP, SP, DY; 3 books: AC, DL, FB; 1 Network Trng: MC]

  • New BOAs:

    • Interlibrary Loan Fee Payment Service:

      • AOBC new BOA# LOC05G7201


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FY2005 Contracts

  • New BOAs:

    • Preservation Services:

      • ACME Bookbinding -Amigos Library Services

      • Carino Conservation -Chicago Albumen Works

      • Conservation Ctr for Art -Etherington Conservation

      • Gerald R. Ford - Heckman Bindery

      • Intermuseum Consrv. - Northeast Document

      • Northern Micrographics - OCLC

      • Preservation Archives

    • May Require Request for Quotes (RFQ) – Generic Account “PZ”


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FY2005 Contract Changes

  • Direct Express Contracts:New IDIQ Contracts implemented in FY04 for all Information Retrieval /Database services. No BOAs.

    • Outsell now offers Direct Express.

    • IEEE now offers Direct Express

  • Still Two (2) payment options -- Transfer Pay or Direct Express. IAG still required for Transfer Pay. No IAG required for Direct Express -- send PO directly to vendor citing FEDLINK contract number. No FBO synopsis required.

  • Other Services remain unchanged: Same IAG Direct Pay option for Books and Serials.


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Acquisition Plan for FY2005 / FY2006

  • Serials - new BOAs to be awarded for FY2006. Customer Recompetitions (RFQs) against new BOAs anticipated to begin January 2005.

  • Book Acquisition Services – anticipate solicitation for new BOAs to be issued February 2005.


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Contract Usage

  • IAG/PO/DO Point of Contact serves as Agency COTR/COR for FEDLINK delivery orders, task orders and agency purchase orders

  • COTRs monitor contracts: track orders and usage, maintain sufficient funds, verify invoices, provide annual vendor performance evaluation.

  • FEDLINK COTRs advise customer Agency COTRs

  • FEDLINK Fiscal Operations (FFO) provides management of TP funds and accounts


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Vendor Performance Evaluations

  • Forms sent to customers annually to evaluate how vendor has performed

    • Quality, timeliness, accuracy

    • Customer service

    • Controlling costs

  • For transfer and direct pay customers

    • Over $100,000 - Required

    • Under $100,000 - Optional, comment if you wish


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IAG Customer

FLICC/FEDLINK

Shared Responsibilities

Contracts

Vendor


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FEDLINK Contracts Staff

  • Deborah Burroughs; Senior Contract Specialist, Preservation Svcs, Consortia, Info. Retrieval Svcs; phone: 202-707-0460 / email: [email protected]

  • Charles Wilson; Information Retrieval Services; phone: 202-707-0444 / email: [email protected]

  • Vanessa Fox; Info. Retrieval/Library support; phone: 202-707-0405; email: [email protected]

  • Janice Aiken; Books and Library Publications; phone: 202-707-0462 / email: [email protected]

  • Tony Lembo; Serials Subscriptions Services; phone: 202-707-0459 / email: [email protected]


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Please Contact Us

  • Joan Fitts, Contracting Officer

  • Sharon Butler, Office Automation Assistant

    • phone: (202) 707-0461

  • 101 Independence Ave, SE, LA-318 Washington DC 20540-9414

  • FAX: (202) 707-0485


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