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FEDLINK Contracts. Joan M. Fitts Head, FEDLINK Contracts section Library of Congress Contracts & Grants Management (CGM). Responsibilities .

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fedlink contracts

FEDLINK Contracts

Joan M. FittsHead, FEDLINK Contracts sectionLibrary of Congress Contracts & Grants Management (CGM)

responsibilities
Responsibilities
  • Solicit, Negotiate, and Award Contracts – Indefinite Delivery Indefinite Quantity (IDIQ) Contracts and Basic Ordering Agreements (BOAs), delivery orders and task orders.
  • Compete and negotiate individual customer orders as required.
  • Resolve problems with Vendors and support customer agency Contracts office.
contracting authority
CONTRACTING AUTHORITY
  • The Library of Congress’ Fiscal Operations Improvement Act, Public Law 106-481 Section 103 (2 U.S.C. § 182c). All contract actions are conducted in accordance with the Federal Acquisition Regulation (FAR).
  • Multiple Agency Contracts (MACs) - Similar to GSA schedule contracts and GWACs such as NASA SEWP and FEDSIM.
  • FEDLINK is a reimbursable revolving fund program. FEDLINK is Not subject to the Economy Act.
annual program
Annual Program
  • Over 5,000 delivery orders
  • Over $90 million
  • Currently 113 IDIQ contracts and BOAs
    • Book Jobbers and Publishers 24
    • Copyright Clearance Service 1
    • Information Retrieval Services 62
    • ILL Fee Payment Service 1
    • OCLC Bibliographic Utility 1
    • OCLC Network Training 7
    • Outsell Information Resource 1
    • Serials/Periodicals Agents 3
    • Preservation Services 13
small business support
Small Business Support

Percent of FY2004 FEDLINK activity:

  • IDIQs and BOAs 43%
  • Service Dollars 18%
  • Delivery Orders 27%
fy2005 contracts
FY2005 Contracts
  • IDIQ Contracts and BOAs were renewed for Information Retrieval Services, Books, Serials, OCLC, Outsell, Copyright Clearance and Network Training.
    • 7 not renewed [3 info retrieval: BP, SP, DY; 3 books: AC, DL, FB; 1 Network Trng: MC]
  • New BOAs:
    • Interlibrary Loan Fee Payment Service:
      • AOBC new BOA# LOC05G7201
fy2005 contracts7
FY2005 Contracts
  • New BOAs:
    • Preservation Services:
      • ACME Bookbinding -Amigos Library Services
      • Carino Conservation -Chicago Albumen Works
      • Conservation Ctr for Art -Etherington Conservation
      • Gerald R. Ford - Heckman Bindery
      • Intermuseum Consrv. - Northeast Document
      • Northern Micrographics - OCLC
      • Preservation Archives
    • May Require Request for Quotes (RFQ) – Generic Account “PZ”
fy2005 contract changes
FY2005 Contract Changes
  • Direct Express Contracts:New IDIQ Contracts implemented in FY04 for all Information Retrieval /Database services. No BOAs.
    • Outsell now offers Direct Express.
    • IEEE now offers Direct Express
  • Still Two (2) payment options -- Transfer Pay or Direct Express. IAG still required for Transfer Pay. No IAG required for Direct Express -- send PO directly to vendor citing FEDLINK contract number. No FBO synopsis required.
  • Other Services remain unchanged: Same IAG Direct Pay option for Books and Serials.
acquisition plan for fy2005 fy2006
Acquisition Plan for FY2005 / FY2006
  • Serials - new BOAs to be awarded for FY2006. Customer Recompetitions (RFQs) against new BOAs anticipated to begin January 2005.
  • Book Acquisition Services – anticipate solicitation for new BOAs to be issued February 2005.
contract usage
Contract Usage
  • IAG/PO/DO Point of Contact serves as Agency COTR/COR for FEDLINK delivery orders, task orders and agency purchase orders
  • COTRs monitor contracts: track orders and usage, maintain sufficient funds, verify invoices, provide annual vendor performance evaluation.
  • FEDLINK COTRs advise customer Agency COTRs
  • FEDLINK Fiscal Operations (FFO) provides management of TP funds and accounts
vendor performance evaluations
Vendor Performance Evaluations
  • Forms sent to customers annually to evaluate how vendor has performed
    • Quality, timeliness, accuracy
    • Customer service
    • Controlling costs
  • For transfer and direct pay customers
    • Over $100,000 - Required
    • Under $100,000 - Optional, comment if you wish
shared responsibilities

IAG Customer

FLICC/FEDLINK

Shared Responsibilities

Contracts

Vendor

fedlink contracts staff
FEDLINK Contracts Staff
  • Deborah Burroughs; Senior Contract Specialist, Preservation Svcs, Consortia, Info. Retrieval Svcs; phone: 202-707-0460 / email: [email protected]
  • Charles Wilson; Information Retrieval Services; phone: 202-707-0444 / email: [email protected]
  • Vanessa Fox; Info. Retrieval/Library support; phone: 202-707-0405; email: [email protected]
  • Janice Aiken; Books and Library Publications; phone: 202-707-0462 / email: [email protected]
  • Tony Lembo; Serials Subscriptions Services; phone: 202-707-0459 / email: [email protected]
please contact us
Please Contact Us
  • Joan Fitts, Contracting Officer
  • Sharon Butler, Office Automation Assistant
    • phone: (202) 707-0461
  • 101 Independence Ave, SE, LA-318 Washington DC 20540-9414
  • FAX: (202) 707-0485
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