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Facilities Management. Post Hurricane Building Assessment and Recovery June 28, 2007. Facilities Management Departments. Facilities Operations Facilities Planning Facilities Design & Construction Office of Chief Building Official. Responsibilities of Facilities Maintenance Operations.

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Facilities Management

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Facilities Management

Post Hurricane Building Assessment and Recovery

June 28, 2007


Facilities Management Departments

  • Facilities Operations

  • Facilities Planning

  • Facilities Design & Construction

  • Office of Chief Building Official


Responsibilities of Facilities Maintenance Operations

  • Repairs to Existing Facilities

  • Maintenance of Equipment

  • Building Systems Operations

  • Initial Emergency Response


Responsibilities of Facilities Planning

  • College Wide Inventory Control

  • State required reporting

  • Capital Improvement Planning

  • Project Tracking

  • Funding Requirement Request and Tracking


Responsibilities Of Facilities Design & Construction

  • Project Programming

  • Project Design

  • Project Award

  • Project Construction

  • Project Completion and close out


Responsibilities of Office of Chief Building Official

  • Building Code Compliance

  • Permitting

  • Construction Inspections

  • IAQ Protocol


Facilities Operations

Make Facilities Safe

Initial Assessment

Initial Recovery

College Start-up

Initial Repairs

Facilities Design & Construction

In Depth Assessment

Documentation

Programming Recovery

Project Initiation through Completion

Facilities Management Role in Aftermath of a storm

Condition Status Updates


Things to Keep in Mind During a Storm – Site Teams

  • Stay together as a team

  • Move from your secure location only as a last resort

  • Move as a team

  • Do not venture outside


Things to keep in Mind After the Storm – Site team

  • Allow Facilities Operations to make buildings, parking lots, and other areas safe

  • Work as a team to arrive at a consensus of Campus Operational Status

  • Prepare facilities for arrival of recovery staff and contractors

  • Communicate, Communicate, Communicate!


Why is it so Important to Communicate?

  • Information is needed to assign resources

  • Need to inform essential staff

  • Information is needed for College President to announce College opening

  • College President needs to communicate to other government entities


To Whom do you Communicate?

  • Deans

  • Supervisor

  • VPs, AVPs, Directors

    Ultimately, the intent is to inform the College President and Provost (via the Vice Provost of Facilities Management) with the information needed to make College opening decisions.


Problems:

  • How do you communicate?

  • How do you accurately portray the condition of your campus to someone that is not able to see what you are seeing?

  • What do you need to report in order to have someone fully informed?


How Do You Communicate?

  • Any Way Possible

    • Land Line

    • Regular Numbers

    • Cell Phones

    • Faxes

    • Email

    • Satellite Telephones

    • Messenger

    • Text Message


How Do You Portray the Condition of Your Campus?

  • With an agreed upon, pre-established condition status

  • With an agreed upon, pre-established list of details to report


Blue

  • No serious damage to building structures.

  • Hurricane damage limited to unanchored trailers, shrubbery, and trees.

  • Some damage to signs.

  • Minimum flooding

  • Some damage to electrical service lines

  • Hurricane vegetative debris in parking lots and entrance roads

  • Campus can be operational within 24 to 48 hours

  • Custodial, trades and ground services needed to restore Campus.

  • Surrounding community has access to our facility


Green

  • Some roofing, door, or window damage to buildings. (Minor Water damage)

  • Some trees blown down.

  • Considerable damage to trailers and signs

  • Flooding is limited to parking lots

  • No electrical service to the campus. FPL working on the problem(s)

  • Hurricane debris and some trees down in parking lots and entrance roads

  • Campus can be operational within 48 to 72 hours pending FPL

  • Custodial, trades and ground services needed to restore Campus.

  • Surrounding community has access to our facility but serious caution must be taken due to inoperable traffic lights and debris on roads


Yellow

  • Some structural damage and some building envelop failures.

    • Some rooms are not usable until repaired because of damage

  • Large trees are blown down.

  • Trailers and signs are destroyed.

  • All general areas are flooded, including some buildings.

  • No electrical service to the campus. FPL will restore without commitment

  • Hurricane debris and major trees down in parking lots and entrance roads

  • Campus can be operational within a week pending FPL

  • Custodial, trades and ground services needed to restore Campus.

  • Surrounding community has limited access to our facility but serious caution must be taken due to inoperable traffic lights, flooding and debris on roads.


Orange

  • Some complete roof structure failures to buildings and extensive damage to doors and windows

  • Shrubs, trees, are blown down

  • Complete destruction of trailers and signs

  • The Campus is flooded and it is very difficult to move around

  • No electrical service to the campus. FPL has not responded.

  • Hurricane debris and major trees down in parking lots and entrance roads. It will take two days to clear the entrances to the campus.

  • Campus operation not expected to be sooner than 6 to 8 weeks.

  • Contractors, custodial, trades and ground services needed to restore Campus

  • Major damage to the surrounding community restricts access to roads.

  • Authorities have cordoned off major portions of the community, curfew in effect.


Red

  • Some complete building failures with small utility buildings blown away.

    • Complete Facilities Devastation (CFD)

  • Shrubs, trees, are blown down

  • Complete destruction of trailers and signs

  • The Campus is flooded and it is very difficult to move around

  • No electrical service to the campus. FPL has not responded.

  • Hurricane debris and major trees down in parking lots and entrance roads.

  • No estimate for re-opening is possible

  • Governmental aid needed to restore campus

  • Residences and commercial buildings in surrounding areas are destroyed

  • Authorities have cordoned off major portions of the community, curfew in effect


Sample Reporting Form with an agreed upon, pre-established Campus Operational Statusand Detail List.

  • Campus Operational Status: BlueGreenYellowOrangeRed

  • Street Access:YesNo

  • Parking Lot Access:YesNo

  • Elevators Working:YesNo

  • Electrical Power:YesNo

  • Is the Air Conditioning Working:YesNo

  • FloodingYesNo

  • Is it safe to access Campus?:YesNo

  • Is water on?YesNo

  • Are phones working?Yes No


Questions?


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