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Lake Eldora Racing Team Introduction to Hosting a Ski Race for Eldora Race Day Volunteers January 10, 2008, Millennium Hotel Century Room 6:00 to 8:00pm This PowerPoint will be available in the future at www.lertprograms.com/emsc Select volunteer information tab on left side of page

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Lake Eldora Racing Team

Introduction to Hosting a Ski Race forEldora Race Day VolunteersJanuary 10, 2008, Millennium Hotel Century Room 6:00 to 8:00pm

This PowerPoint will be available in the future at www.lertprograms.com/emsc

Select volunteer information tab on left side of page


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Lake Eldora Racing Team

Eldora Ski Mountain Races -2008

  • February 3, 2008 - Age Class Race (2 SL)

  • February 24, 2008 - East Council YSL Race (SL)

  • March 8-9, 2008 - Elite FIS Series Race (GS/SL)


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After Training We Will Break Into Groups

  • Gary Banik Hand timers

  • Mark Kostovsky Gatekeepers

  • Matt Tomasko Course Crew

    & Ken Simboski

  • Penny Wesanko Registration &

    & Danette Meier Administration


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Lake Eldora Racing Team

Training Purpose

  • Introduce EMSC volunteers to the art of hosting a competent race at Eldora

  • Provide training to volunteers to make them knowledgeable and effective


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Lake Eldora Racing Team

Education Goals

To support and produce events that are

  • Competently Staffed

  • Well Managed

  • Responsible

  • Fun


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Lake Eldora Racing Team

Where Do You Best Fit?

New Race Volunteers should work one to

three days in one of these areas

  • Gate Judge

  • Course Maintenance

  • Timing Assistant

  • Race Administrator Assistant

  • Data Manager Assistant

  • Assist with Chief of Race


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Lake Eldora Racing Team

Day of the Race Activates

  • Activities

    • Day before set up fencing, power, computer, meet with staff, prep start ramp (YSL day before create team entry bundles –bibs, start lists, participation stickers, etc..)

    • Set up course

    • Set up timing equipment

    • Meet and Greet

    • Bib distribution

    • Lift tickets distribution

    • Start Lists

    • Collect bibs at bottom of final run

    • Awards ceremony – YSL helpers can do 1st set of results at end of first run


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Lake Eldora Racing Team

Age Classes

  • USSA competitions are structured by age levels

    • J6 & J7 – YSL races only - J6 is 7-8, J7 is 6 yrs old or younger

    • J5 and J4 - Instructional

      Teaches the fundamentals of ski racing and emphasizes fun

      J5: 10 years old and younger

      J4: 11 and 12 years old

    • J3 - Competitive - Scored in Some Divisions

      Improvement of skills

      J3: 13 and 14 years old

    • J2, J1, Senior - Scored Competition

      J2: 15 and 16 years old

      J1: 17,18,19 years old

      Senior: 20 years or older


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Lake Eldora Racing Team

Age Classes

US Ski Team

WORLD CUP

Selection Events

FIS, USSA and Collegiate

Scored & Ranked Internationally (FIS)

Ages 15 & up;

Collegiate Competitions Ages 18-22

USSA J1, J2, J3

USSA Masters

Ages 21 & over

Junior Olympics;

National Ranking System

Club-Based Programs - Ages 13-19

USSA J4-J5

USSA J6-J7

Youth Competition

Ages 5-12; non-scored


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Lake Eldora Racing Team

Race Series

  • Competition opportunities

    • Youth Ski League: 5-14yrs old allowed, vast majority are 7-12yrs old

    • Age Class - J5, J4, (J3 –transitional)

    • Ability – J1 & J2

    • FIS

  • Masters Competition - racers 21 years or older


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Lake Eldora Racing Team

Race Disciplines – Tech Events

  • Slalom (SL)

    • Technical Event -- quick and short turns

    • Variety of gate combinations to test skill and strategy

    • 2 runs: times are combined. Fastest combined time determines finish (exception YSL)

  • Giant Slalom (GS)

    • Technical Event -- Less gates and further apart than Slalom

    • 2 runs: times are combined. Fastest combined time determines finish (exception YSL)

  • YSL Slaloms are with “stubby” gates and no combinations, some YSL GS’s are “Dual” courses (such as ours at Eldora in 2007)


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Lake Eldora Racing Team

Race Disciplines – Speed Events

  • Super Giant Slalom (SG)

    • Speed Event (Hybrid of DH and GS)

  • Downhill (DH) –

    • Speed Event – Fewest number of gates; racers find the fastest line

    • One run

    • Must include training runs

    • J3* Downhill - Special rules apply


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Lake Eldora Racing Team

Race Organization

  • Main Organizing Committee Members “Off Hill”

    • Chief of Race (Chairman)

    • Secretary

    • Referee

    • Assistant Referee


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Lake Eldora Racing Team

Race Committee

  • Responsible for “On-the-Hill” Duties

  • Race Committee Members

    • Chief of Race

    • Chief of Course

    • Chief Gate Judge

    • Chief of Timing and Calculations


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Lake Eldora Racing Team

Referee

  • Receives reports of rule infractions from

    • Start and Finish Referees

  • Checks Gate Judge cards for “Faults”

  • Prepares a timely Report to be posted after each run listing Bib Numbers of racers who

    • Did Not Start - DNS

    • Did Not Finish - DNF

    • Disqualified with Gate # or Rule for DSQ & name of responsible official

  • YSL referees are assigned prior to the season. Always from a visiting team. (2007 Eldora YSL will have a ref from the Winter Park team)


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Lake Eldora Racing Team

Assistant Referee

  • Has all rights and responsibilities equal to those of the Referee

  • (no assistant ref at YSL events)


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Lake Eldora Racing Team

Starter and Assistant Starter

  • Starter

    • Informs Chief Timekeeper of bib number of competitor who has started

    • Informs Chief Timekeeper of bib number of competitor in the start gate

    • Verifies proper start intervals are observed

    • Starts competitors

  • Assistant Starter

    • Lines up competitors according to Start List

    • Announces bib number and name to avoid possibility of switched bibs

    • Has spare bibs that are blank or that have unassigned numbers in case a replacement bib is required


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Lake Eldora Racing Team

Finish Referee

  • At the Finish:

    • Stays in finish area during

      • Course inspection

      • Training

      • Race

    • Supervises the condition of the finish area

    • YSL: looks for possible overtakes and tries to inform Timing (athlete starting later passing an earlier starting athlete. Yes this does happen)


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Lake Eldora Racing Team

Course Setter- First and Second Run

  • Set course

  • Inspect/review course with Referee & TD as to fairness, safety & meets rules/specifications

  • YSL frequently will not re-set 2nd run. Typically only a ‘re-dress’ of some gates by a few feet. May or may not have a 2nd run inspection period depending on time available.


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Lake Eldora Racing Team

Course Maintenance Workers

  • Carries gates, panels, drills, gate keys, timing equipment, shovels, rakes

  • Sets protective fencing, Willy bags, spectator fencing

  • Clears loose snow from the course

  • Spreads chemicals

  • Sets outside gates


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Lake Eldora Racing Team

Race Administrator - The Key Inside Person

  • Also called Race Secretary

    • Receives entries

    • Is responsible for preparation scored events

    • YSL: generates the start list via random selection within age/gender


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Lake Eldora Racing Team

Timing Assistants: Manual/Hand Timekeeper and Recorder

  • Start & Finish manual/hand timekeeping is totally independent of electronic timekeeping

    • Provides manual backup in case of failure of both electronic systems - A and B

    • Uses a continuously running, synchronized, handheld stopwatch or hand operated battery operated timer

    • Timing devices must read to the hundredth of a second (MM:SS.ss)

    • Hand timing is typically not done at YSL level except Championships


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Lake Eldora Racing Team

Subtracting Electronic Times

Start Here

3:61

15:04:01:891

-15:02:59.871

1:02.020

Truncate to > 1:02.02

Start Here

3:61

15:04:01.891

-15:02:59.872

1:02.019

Truncate to > 1:02.01


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Lake Eldora Racing Team

Chief Gate Judge

  • Assembles the Team of Gate Judges (GJ)

  • Counts and numbers the gates

  • Assigns Gates to each GJ

    • Checks that each GJ understands the rules for proper passage

    • Checks that each GJ has the necessary materials

    • Checks that each GJ has good sight lines

  • Collects GJ cards after each run and delivers cards to the Referee

  • In the event a “Fault” is recorded, makes sure that the GJ is available after the race to meet with the Jury


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Lake Eldora Racing Team

Gate Judge Most Important Person on the Hill

Supervises one or more gates

  • Determines if both ski tips and boots passed the gates correctly

  • Verifies that the racer did not receive outside assistance

  • Replaces missing gates in dye spots, straighten leaning gates, replace panels*

  • Maintains the race surface*

  • Controls spectators and coaches who may crowd or interfere with the course*

    *Course maintenance workers and other race officials

    help with these duties


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Lake Eldora Racing Team

Gate Judging Most Important Person on the Hill

How to gate Judge & Record

Explain & demonstrate

Need diagram


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Ski Racing Officials

Start Referee

Start Manual/Hand Timekeeper

Start Recorder

Starter

Assistant starter

Chief of Course

Course Setters

Course Maintenance

Course Equipment

Chief Gate Judge

Gate Judges

Technical Delegate *

Chief of Race

Referee

Assistant Referee **

Finish Referee

Finish Controller

Finish Manual/Hand Timekeeper

Finish Recorder

Chief of Timing/Calc

Electronic timer operator

Electronic timer recorder

Backup timer operator

Score pad recorder

Computer operator

Runners

Announcer

Scoreboard Poster

Bib Collector

Race Administration


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Lake Eldora Racing Team

Summary

  • Ski Races requires a large number of volunteers to organize a ski race

  • Each job requires a simple understanding of the position within the event

  • Each person has a responsibility to understand both his/her individual job and how it relates to the entire event

  • With experience, a Competition Official will be able to move between assignments and train for advancement into a specialty area


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Lake Eldora Racing Team

Please join group to get specific training

  • Gary Banik Hand timers

  • Mark Kostovsky Gatekeepers

  • Matt Tomasko Course Crew

    & Ken Simboski

  • Penny Wesanko Registration &

    & Danette Meier Administration


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