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California High School Exit Examination (CAHSEE)






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California High School Exit Examination (CAHSEE). Test Administration Training 2010-11 for District Coordinators June 10, 2010 - Web cast. Presenters. Paul Hoagland, CAHSEE Project Manager, Educational Testing Service (ETS) Rebecca Rabin-Reed, Product Administrator for Customer Services, ETS
California High School Exit Examination (CAHSEE)

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Slide 1

California High School Exit Examination (CAHSEE)

Test Administration Training 2010-11 for District Coordinators

June 10, 2010 - Web cast

Slide 2

Presenters

  • Paul Hoagland, CAHSEE Project Manager, Educational Testing Service (ETS)

  • Rebecca Rabin-Reed, Product Administrator for Customer Services, ETS

  • Diane Hernandez, Administrator, California Department of Education

Slide 3

Presentation Objectives

  • What’s New

  • Overview of CAHSEE

  • Maintaining Test Security

  • District Coordinator Responsibilities

  • Demographic Data Corrections

  • Resources

  • Questions and Answers

Slide 4

What’s New

  • Answer document changes:

    • Page 1

    • Box 6 - “No” has been added as an option to grid for Hispanic or Latino.

      • New Federal Standards for Collecting and Reporting Race and Ethnicity Categories may be found at http://www.cde.ca.gov/ds/td/lo/refaq.asp#q14

    • Page 12

      • Boxes 22 and 23- “1” has been added in the first year column to grid 2010 for English Learner (EL) and Reclassified Fluent English Proficient (R-FEP) students.

Slide 5

What’s New (Continued)

  • Box 13

    • New Y accommodation code for ELA column only.

Slide 6

What’s New (Continued)

  • Web page changes:

  • CAHSEE ordering Web page at https://cahsee.ets.org/

  • ETS CAHSEE Web page at http://www.ets.org/cahsee

Slide 7

What’s New (Continued)

  • CAHSEE ordering Web page changes:

  • There are visual changes with the pages associated with the CAHSEE ordering Web page. System functionality will remain the same for all pages except the supplemental order page, for the supplemental order page the following changes have taken place.

    • Requests for test booklet quantities of more than 5% of the initial order or 20 books, whichever is greater, will not be accepted automatically; they must be approved by a Customer Support Representative (CSR) at the CAHSEE Support Center.

    • Braille and Large Print orders will be capped at 5 unless approved by a CSR at the CAHSEE Support Center.

Slide 8

What’s New (Continued)

  • CAHSEE ordering Web page changes continued:

    • After supplemental order deadlines, the supplemental order page will no longer be available for districts to place orders. Requests for limited quantities of materials will be handled by the CSR’s in the CAHSEE Support Center. You can reach a CSR in the CAHSEE Support Center by phone at 800-241-5687.

    • The column labeled “current” on the new supplemental order screen reflects the orders placed but not yet ordered.

    • The “cumulative” column shows the total number of orders that have been processed.

    • Your order will not be processed unless the “submit” button is selected after every order.

Slide 9

What’s New (Continued)

  • CAHSEE ordering Web page changes continued:

  • Your order will not be processed unless the “submit” button at the bottom of the page is selected after every order.

  • If you make an error when placing the order and would like to restart the request, select the “reset” button located at the bottom of the page.

Slide 10

What’s New (Continued)

  • ETS CAHSEE Web page changes:

    • You will notice that the look and feel of the ETS CAHSEE Web page has changed. The functionality of the pages on the ETS CAHSEE Web site will remain the same.

Slide 11

Overview of CAHSEE

Slide 12

CAHSEE Purpose

  • Improve student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing, and mathematics

Slide 13

CAHSEE Requirement

  • All students except eligible students with disabilities must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma.

  • The CAHSEE requirement can be satisfied by passing the examination or for eligible students with disabilities, meeting the exemption requirement pursuant to California Education Code (EC) Section 60852.3, or receiving a local waiver pursuant to EC Section 60851(c).

Slide 14

Options to Participate in CAHSEE Administrations 2010-11

For testing schedules, go to: http://www.cde.ca.gov/ta/tg/hs/admin.asp

Slide 15

CAHSEE Testing Opportunities

  • Grade ten: one time (February, March, or May)

  • Grade eleven: *two times

  • Grade twelve: *at least three, but up to five times

  • Adult students: *three times

    * May participate in successive administrations.

Slide 16

Maintaining Test Security

Slide 17

Maintaining Test Security

  • To ensure test security, district coordinators must:

    • Read, agree, sign, and return the Test Security Agreement (TSA) to ETS

    • Ensure all test site coordinators read and sign the TSA and all who have access to secure test materials read, sign and agree to the Test Security Affidavit

Slide 18

Maintaining Test Security (Continued)

Slide 19

Maintaining Test Security (Continued)

Slide 20

Maintaining Test Security (Continued)

  • Keep materials in a secure, locked storage

  • Establish and maintain procedures that will prevent cheating

  • Handle potential testing irregularities. Call ETS and CDE to report security breaches or test administration incidents

Slide 21

Maintaining Test Security (Continued)

  • It is important to monitor the use of electronic devices during testing.

  • This will assist to decrease the chance of secure information being transmitted through social networking sites and various forms of technology.

Slide 22

District Coordinator Responsibilities

DC

Slide 23

Before Testing

DC

  • Read the District and Test Site Coordinator’s Manual (DTSCM)

Slide 24

DC

Before Testing (Continued)

  • Go to http://www.ets.org/cahsee/

  • to obtain information and documents regarding the coordination of CAHSEE administrations

Slide 25

DC

Before Testing (Continued)

  • Refer to CAHSEE Project Calendar

Slide 26

Before Testing (Continued)

DC

  • July 2010 CAHSEE Project Calendar Sample

Slide 27

Before Testing (Continued)

DC

Go to the

secure CAHSEE Web site by clicking on CAHSEE Online from the ETS CAHSEE Web page or

https://cahsee.ets.org/

Slide 28

Before Testing (Continued)

DC

  • Use CAHSEE Online at https://cahsee.ets.org to do the following:

    • Update your district contact information

    • Order test materials

    • Order supplemental shipments

    • Submit a Pre-ID file

    • Review/update an order

    • Check the status of your order

    • Make student demographic corrections

    • Download preliminary student results

    • Disclosed forms

Slide 29

Before Testing (Continued)

DC

  • Select the appropriate date option.Enter your Username and Password. Select the LOGIN button.

Slide 30

CAHSEE Online main page

Before Testing (Continued)

DC

Update District Information and Testing Schedule

Slide 31

Before Testing (Continued)

DC

  • Schedule and set up test administrations

  • Notify parents of district’s testing schedule

Slide 32

Before Testing (Continued)

DC

  • Prepare to order materials

  • CAHSEE Test Books and Special Versions

Slide 33

Excessive Orders Examples

Before Testing (Continued)

DC

Slide 34

Before Testing (Continued)

DC

  • Materials order and option to pre-ID warnings

Slide 35

Before Testing (Continued)

DC

  • Materials order confirmation

Slide 36

Before Testing (Continued)

DC

  • Prepare data file according to pre-ID file layout

Upload

pre-ID file

Slide 37

Before Testing (Continued)

DC

  • If submitting a Pre-ID file, fill out the List of Demographic Fields Required to be Hand-gridded for Schools Participating in the Pre-ID Service.

    • Provide the list as a handout for test site coordinators during training

  • A Late pre-ID label service is available for a fee.

    • You must have submitted a pre-ID file by the deadline to use this additional service.

Slide 38

Before Testing (Continued)

DC

  • Emphasize the following with your test sites:

    • Maintaining test security

    • Reading Test Site Coordinator Responsibilities Section of manual

    • Hand-gridding fields not Pre-ID’d

    • Accommodations/Modifications/EL Variations

      • Signature in Box 13

    • Checking in/out test materials

    • Providing handout of important dates

Slide 39

Before Testing (Continued)

DC

  • Identify and coordinate the testing of students placed in nonpublic schools

  • Go to California School Directory http://www.cde.ca.gov/re/sd/to obtain NPS school code. Enter onto Box 12c.

Slide 40

Before Testing (Continued)

DC

  • Receive test materials (starting about 2 weeks before test administration)

    • Shipment 1: nonsecure testing materials

    • Shipment 2: secure testing materials

    • Shipment 3A: (optional) Pre-ID answer documents

    • Shipment 3B: (optional) late Pre-ID labels

Slide 41

Before Testing (Continued)

Upon receipt of shipments, open boxes and conduct inventory

DC

41

Slide 42

Before Testing (Continued)

DC

  • If more test materials are needed, contact the CAHSEE Support Center or go to CAHSEE Online to place supplemental orders

  • Distribute test materials to sites

Slide 43

During Testing

DC

  • Be the liaison between test sites, CDE, and ETS

  • Problem solve

  • Notify both CDE and ETS of potential testing irregularities

  • Complete the Test Security Breach Report Form, if applicable

Slide 44

During Testing (Continued)

DC

Slide 45

  • Make sure all score codes and modifications/accommodations are properly coded on the answer document

After Testing

Slide 46

After Testing (Continued)

Slide 47

After Testing (Continued)

DC

  • Receive and inventory test materials from sites

  • Account for all test booklets and CDs

  • Complete District Packing List and Security Tracking

  • Ensure all answer documents are batched by grade with School and Grade Identification (SGID) Sheet and packed in scorable boxes

Slide 48

School and Grade Identification (SGID) Sheet

DC

PURPLE

Grade 10 only

Tangerine

Grade 10 only

ORANGE

Grade 11 only

BURGUNDY

Grade 11 only

SAMPLE

BLUE

Grade 12 only

GREEN

Grade 12 only

GREEN

Adult education students only

PURPLE

Adult education students only

Slide 49

After Testing (Continued)

DC

Enter district scorable box totals

Enter district non-scorable box totals

Slide 50

After Testing (Continued)

DC

  • Arrange with courier (FedEx or land carrier) for pickup

For Scorable materials

For Non-scorable materials

Slide 51

After Testing (Continued)

DC

  • Confirm that the designated CAHSEE color-coded label is in the lower right-hand corner on the top of each box being returned.

  • Place the appropriate pre-addressed FedEx label to the immediate left of the designated color-coded label.

Slide 52

After Testing (Continued)

DC

  • Late return of scorable materials may delay results and reports being delivered on time.

    • Please consult the ETS CAHSEE project calendar to review when the late processing fee will be assessed for each administration.

  • If scorable materials are received late, a late processing fee of $450 is charged to the district.

Slide 53

After Testing (Continued)

DC

  • Interpreting CAHSEE Scores

    • Interpretation Guides (Top 11 languages)

    • Score Conversion Tables

Slide 54

After Testing (Continued)

  • Use CAHSEE Online to download student results

Slide 55

After Testing (Continued)

DC

  • Student detail files, rosters, and summary report

Slide 56

After Testing (Continued)

DC

  • Send student and parent reports home

Slide 57

After Testing (Continued)

DC

  • Send summary reports to schools (ELA Sample)

Slide 58

After Testing (Continued)

DC

  • Send summary reports to schools (Math sample)

Slide 59

After Testing (Continued)

DC

  • Send roster reports to schools

Slide 60

After Testing (Continued)

DC

  • Additional resources and special services form

Slide 61

Resources

Slide 62

Opportunities to Participate

  • Scoring Opportunities

    • Contact WFO_OSNReaders@ets.org

    • Differential Item Functioning (DIF) reviews after each Census administration

    • Contact Usha Altieri 916-403-2406 or ualtieri@ets.org.

Slide 63

Training Presentation Available

  • Presentation materials posted at:

    • http://www.ets.org/cahsee/

      • Look in the “About the Test” tab

    • http://webcast.sdcoe.net/cs/cahsee061010

Slide 64

CAHSEE Regulations

  • California Code of Regulations, Title 5, sections 1200 to 1225 govern the administration of the CAHSEE in concert with state law (California Education Code sections 60850 to 60859).

  • The CAHSEE regulations can be found at http://www.cde.ca.gov/ta/tg/hs/documents/cahseedec09regs.doc

Slide 65

Special Education and English Learner Resources

  • Available at

    http://www.cde.ca.gov/ta/tg/hs/faq.asp

    • Q & A for CAHSEE Exemption for Eligible Students with Disabilities.

      http://www.cde.ca.gov/ta/tg/hs/accmod.asp

    • Q & A about Test Variations

    • Request for Test Variations

    • Scribe Guidelines

    • Matrix of Test Variations, Accommodations, and Modifications for Administration of California Statewide Assessments

Slide 66

Student Testing General Guidance

Available at http://www.cde.ca.gov/ta/tg/sa/

CDE division updates and program notes

Test administration dates

Guidelines on Academic Preparation for State Assessments

Other guidance for California public schools

66

Slide 67

Contact Information

CAHSEE policy and general examination information

CDE CAHSEE Office

916-445-9449

http://www.cde.ca.gov/ta/tg/hs/

State and federal accountability information

CDE Academic Accountability Unit

916-319-0863

http://www.cde.ca.gov/ta/ac/

Test material ordering and logistics

ETS CAHSEE Support

800-241-5687

http://www.ets.org/cahsee/

https://cahsee.ets.org/


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