2009 workshop permanent status and promotion policy and procedures overview
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2009 Workshop Permanent Status and Promotion Policy and Procedures Overview. Definitions Time in Rank Criteria Process Timeline PS Progress Assessment Voting. Formal Review of Packets Preparing your Permanent Status and Promotion Packet Extension Section. Agenda.

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2009 workshop permanent status and promotion policy and procedures overview l.jpg

2009 WorkshopPermanent Status and PromotionPolicy and Procedures Overview


Agenda l.jpg

Definitions

Time in Rank

Criteria

Process Timeline

PS Progress Assessment

Voting

Formal Review of Packets

Preparing your Permanent Status and Promotion Packet

Extension Section

Agenda


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What is Permanent Status?

  • Qualified right to continuous employment for qualifying agents

  • Subject to certain requirements initially and throughout employment

  • Does not absolve from duties or responsibilities

  • PS represents a commitment by the university to the individual


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What is Promotion?

  • Promotion is the official conferring of faculty-ranked titles

  • County level faculty use the titles Extension Agent I, II, III, IV

  • Agent I is non-Permanent Status


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Basic Eligibility/Qualifications

  • Permanent Status – If approved, awarded at the end of the 6th academic year

  • Promotion – Generally, five years of work minimum for promotion from Agent II and higher

  • Agent I -- considered for Promotion to Agent II at the same time as PS


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Basic Eligibility/Qualifications

  • Master’s degree or at least 50% of the coursework is required for PS and promotion to rank II

  • Master’s degree is required for rank III or above


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Master’s Degree Requirement for Permanent Status

If degree is not completed, must meet the following:

  • be admitted to accredited graduate program

  • have a graduate committee and adviser

  • plan of study and related requirements established


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Master’s Degree Requirement for Permanent Status -- continued

  • 50% of course credits completed

  • letter from major adviser must verify these conditions met

If degree is not completed, must meet the following:


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Tenure/Permanent Status Timeline

  • Hire date and tenure/permanent status timeline


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General Information

  • PS is with UF/IFAS

  • PS is not granted for supervisory or administrative responsibilities

  • Performance is evaluated annually to determine whether appropriate progress is being made


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General Criteria

  • Promotion and Permanent Status criteria

  • Please refer to the IFAS Promotion, Tenure, and Permanent Status Criteria and Guidelines, a reference document for the University Academic Personnel Board.


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Disclaimer!

  • Permanent status or future promotions are not guaranteed

  • All is contingent upon your productivity and performance


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Process Timeline

  • Early Spring – IFAS Workshops

  • Late Summer – Unit deadlines for submission, voting, external review.

  • Early September – One copy due to IFAS Human Resources.

  • Early October – Packets due in IFAS Human Resources

  • November – IFAS T/PS/P Committee and IFAS deans review


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Process Timeline -- continued

  • December – Revisions completed, if needed

  • December / January – IFAS Deans make recommendation to President

  • April / May – President’s review and final decision


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Process Timeline -- continued

  • April / May – Candidates notified of status

  • July 1 – Permanent status usually effective

  • July 1 – Promotions usually effective


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Voting Process

  • Votes for Permanent Status and for Promotion are separate

  • Permanent Status: your colleagues who have already received permanent status are eligible to vote on your packet

  • Promotion: colleagues who are at a higher rank can vote


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Voting Process

  • Although the tally of votes is public, individual votes should be kept confidential

  • Votes based on information in the packet

  • Each district is considered to be a “department” for voting purposes


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Review of Packets

  • IFAS T/PS/P committee reviews all packets

    • 12 members

    • Representative of state and county faculty

    • Six elected by IFAS faculty

    • Six appointed by the Senior Vice President

    • Serves in fact-finding, consultative role


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Review of Packets

  • Deans review, determine support, and prepare letter

  • All packets (not including courtesy faculty) are forwarded to University administration unless withdrawn by the applicant


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Review of Packets

  • Promotions and permanent status -- President makes final decision

  • Courtesy faculty -- Senior Vice President makes final decision


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What Happens if Permanent Status Is Not Granted?

  • If PS is not supported by the Deans:

    • candidates not at the end of the probationary period may withdraw the packet and submit when appropriate.

    • candidates at the end of the probationary period may withdraw the packet and resign or allow the packet to be forwarded to the Academic Personnel Board and UF President.


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Promotion non-renewal is issued by IFAS.

  • If you have been granted permanent status, you may choose to withdraw your promotion packet any time in the process.


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Mid-career Progress Assessment non-renewal is issued by IFAS.

  • Third academic year

  • Assess progress towards Permanent Status

  • Participation is required


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UF/IFAS Regulations non-renewal is issued by IFAS.

  • Related to Tenure, Permanent Status, and Promotion

    • 6C1-7.025

    • 6C1-6.009

    • 6C1-7.019On the web at http://regulations.ufl.edu/


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Follow-up & Feedback non-renewal is issued by IFAS.

  • IFAS Human Resources is responsible for the PS/P process. Contact us with procedural questions.

  • Questions regarding unit timelines, content – contact your District Director

  • Candidates are notified of packet status at key stages

  • IFAS Human Resources website - http://personnel.ifas.ufl.edu/


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The Packet non-renewal is issued by IFAS.

  • The packet is your opportunity to present accomplishments for PS/Promotion consideration

  • Review the Provost’s Memo when it is distributed

  • Preparing the packet


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Extension Program Section non-renewal is issued by IFAS.


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Introduction non-renewal is issued by IFAS.

  • The Extension section is a major component of your packet

  • Permanent status or promotion cannot be achieved without sufficient documentation in this area

  • Refer to the Extension Program document in your Workshop packet


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Job Duties non-renewal is issued by IFAS.

  • Delineate the major areas of your assignment

  • Provide a percentage breakdown of each

  • Address each area of your assignment in the same order listed at the front of the packet


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Job Duties non-renewal is issued by IFAS.

  • Organize this section to be as easy as possible for the reader


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Extension Program non-renewal is issued by IFAS.

  • Each description of accomplishments within program areas should contain five major sections:


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Section 1 - Program Title non-renewal is issued by IFAS.

  • Example: “Improving the Quality of Beef Cattle and Forage”

  • Example: “Improving Nutrition of Senior Citizens”

  • Be as descriptive as possible - don’t just state “Beef” or “Foods and Nutrition”


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Section 2 - Situation non-renewal is issued by IFAS.

  • Succinct overview of the program rationale

  • Answers the questions: “Why is this important?” and “Who is/are the intended audience(s)?”

  • Write with the intention of helping non-extension folks understand


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Section 3 - Program Objectives non-renewal is issued by IFAS.

  • Succinct statements of the major intended outcome of the program

  • Could be change in practices, knowledge, economic status, etc.

  • Obvious link with the situation statement

  • Fact-based, measurable, client-oriented


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Section 4 - Educational Methods non-renewal is issued by IFAS.

  • Delineate the nature and extent of educational methods

  • Sequential

  • Examples: number and type of meetings, newsletters developed, demonstrations held


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Section 4 - Educational Methods non-renewal is issued by IFAS.(continued)

  • Summarize information from other parts of the packet as follows:

    Related work reported in other sections (2002-2008)

    Creative Works (15)

    Fact sheets (20)

    Newspaper articles (25)

    Extension Publications in EDIS (2)


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Section 5 - Accomplishments non-renewal is issued by IFAS.

  • Results

  • Quantifiable and clear

  • Examples: number of clientele reached, changes that occurred, etc.

  • Explain scholarly effect

  • Should answer the question – so what?


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Other Programmatic Efforts non-renewal is issued by IFAS.

  • State significant program activities that do not fit within the listed job duties

  • Examples: work with an advisory committee, community development effort, etc.


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County Directors non-renewal is issued by IFAS.

  • In addition to evidence of program accomplishments within assigned area, CEDs must have evidence of

    • program leadership for all program areas in assigned county

    • leadership in staff development, development of advisory committees, budget development, and stakeholder accountability


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Questions? non-renewal is issued by IFAS.


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Need Help? Please Contact: non-renewal is issued by IFAS.

  • District Extension Director

  • IFAS Office of Human Resources

    Susan Hudson

    Mary Anne Morgan

    352/392-4777


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