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Spectrum Finance Internet Native Banner (INB) Requisitions INB Requisitions Training Agenda Presentation reviewing navigation creating requisitions approving requisitions – go to SSB querying requisitions canceling requisitions Hands on Exercises INB Requisitions

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Spectrum FinanceInternet Native Banner (INB)

Requisitions


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INB Requisitions

Training Agenda

  • Presentation

    • reviewing navigation

    • creating requisitions

    • approving requisitions – go to SSB

    • querying requisitions

    • canceling requisitions

  • Hands on Exercises


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INB Requisitions

Training Site for Spectrum INB

  • easy to use

  • internet accessible

  • user friendly

  • point and click

  • training site http://spectrumtest.memphis.edu:9099


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INB Requisitions

Log on to Spectrum INB

  • enter User ID

    • UUID

  • enter PIN

    • UUID Password


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INB Requisitions

Create Requisitions

  • requests for goods or services that will be transferred to bids & then to purchase orders by the University Purchasing Department

  • available budget must be present

  • fund/organization security is used

  • requisition can not be altered after completed

  • automatically forwarded to approval queue


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INB Requisitions

Expanded Functionality

  • commodity level accounting

  • document level accounting (available in SSB)

  • ability to enter more than 5 line items


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INB Requisitions

Accounting Types

Document Level Accounting (default)

  • one or more commodities with one FOAPAL

  • one or more commodities with two or more FOAPALs

    Commodity Level Accounting

  • one or more commodities with one or more FOAPALs assigned to each line item, e.g., (fixed assets)


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INB Requisitions

Useful Procurement Forms

  • Budget Availability Status – FGIBAVL

  • Requisition Cancel - RPARDEL

  • Requisition – FPAREQN

  • Requisition Query – FPIREQN

  • Requisition Suspense List – FPIREQS

  • Requisition Validation – FPIRQST


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INB Requisitions

Useful Procurement Forms

  • Open Requisition by FOAPAL Query - FPIORQF

  • Approval Notification – FOIAINP

  • Document Approval History – FOIAPPH

  • Purchase Order Query – FPIPURR

  • Detail Encumbrance Activity – FGIENCD

  • Document History – FOIDOCH


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INB Requisitions

Hands-On Exercise

Athletic Mgmt & Finance would like to purchase office furniture from our Corporate Express contract for offices and the Recreation Ctr. Enter 5 lines of various office furniture, and one line for installation. 65% of the total purchase should be charged to Office Supplies and 35% should be charged to Athletic Supplies.


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INB Requisitions

Hands-On Exercise

The School of Music would like to renew the annual maintenance of Packetshaper Software, item #PS6500-L100M-CSP. Cost $3,408. Vendor: CDW-Govt Inc

Effective period: July 1, 2005 to June 30, 2006

Reference the previous year purchase order P503421

Any questions regarding this request should be directed to the School of Music at 678-3096


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INB Requisitions

Hands-On Exercise

Athletic Mgmt & Finance would like to purchase a Club Car Carryall and two other items. The club car carryall costs $5,000 and should be charged to Operational Equipment. Suggested vendor: Davis Trailer & Truck

A CD player costs $675 and should be charged to Athletic Supplies

A Panasonic Subwoofer, model 53, 600 watts output costs $250 and should be charged to Athletic Supplies


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