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Reimbursable Work. Wendy H. Miller STARS SuperUser Group Meeting March 22, 2007. Reimbursable Work Process Flows. Process flows developed Federal RW without advance Federal RW without advance, with FAC Federal RW with advance Non-Federal RW with advance

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Reimbursable Work

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Reimbursable Work

Wendy H. Miller

STARS SuperUser Group Meeting

March 22, 2007


Reimbursable Work Process Flows

  • Process flows developed

    • Federal RW without advance

    • Federal RW without advance, with FAC

    • Federal RW with advance

    • Non-Federal RW with advance

    • Non-Federal RW with advance, with FAC

  • These are available on the I-MANAGE website

    • http://www.cfo.doe.gov/corpsyst/i-manage/DOEReimbWorkAcctFlowsMaster.pdf


Review of RW Budgetary Entries – New Year

  • Appropriation

    • Dr. 42100100/Cr. 44500000

  • Apportionment

    • Dr. 44500000/Cr. 45900100

  • Allotment Issued

    • Dr. 45900200/Cr. 42100200

  • Allotment Received

    • Dr. 42100300/Cr. 45900300


Review of RW Budgetary Entries – New Year (cont.)

  • Order Accepted (must include WFO)

    • Dr. 422***00/Cr. 42100400

  • Allocation (funds check at WFO)

    • Dr. 45900400/Cr. 46101200


Next Steps

  • Funds are then obligated

    • Dr. 46101300/Cr. 48010000

  • When costs are incurred, billing is also recorded

    • Dr. 48010000/Cr. 49010000

    • Dr. 42510000/Cr. 42210000

  • Collection is made (if no advance received)

    • Dr. 42520*00/Cr. 42510000


Next Steps (cont.)

  • Or if advance received, advance is applied

    • Dr. 42210000/Cr. 42220*00

    • Dr. 42520*00/Cr. 42510000

  • Payment is made

    • Dr. 49010000/Cr. 49020000


Year-End

  • Before closing, all accepted orders must be fully allocated (422***00 + 425***00 + 922***00 + 925***00 = 46101200). A report is being developed to assist with this.

  • As part of pre-closing entries, all 4210 and 4590 accounts are closed into 44500000 – should be offsetting.


Year-End (cont.)

  • Any accepted order that was not fully obligated will be part of the carry forward.

  • The carry forward balance should be the balance in 422***00, 922***00, and 91210000. A report is being developed to assist with this.


Review of RW Budgetary Entries – Carry forward

  • Carry forward balances

    • Dr. 422***00/Cr. 44500000

  • Apportionment

    • Dr. 44500000/Cr. 45900100

  • Allotment Issued

    • Dr. 45900200/Cr. 42100200

  • Allotment Received

    • Dr. 42100300/Cr. 45900500


Review of RW Budgetary Entries – Carry forward (cont.)

  • Order previously accepted and still on the books – no new entry needed

  • Allocation (funds check at WFO)

    • Dr. 45900600/Cr. 46101200

  • Next steps should continue as on previous slides


Return of Orders Accepted

  • Current Year

    • Deallocate - Dr. 46101200/Cr. 45900400

    • Return of Order - Dr. 42100400/Cr. 422***000

  • Carry Forward

    • Deallocate – Dr. 46101200/Cr. 45900600

    • Return of Order – Dr. 42100500/Cr. 422***000


Still Needed…

  • Thorough review by offices of each WFO back to source documents

  • Review of stale orders


Questions?

  • If there are questions, please contact:

    • Wendy H. Miller on 301-903-6435 or wendy.h.miller@hq.doe.gov

    • Kirby Brace on 301-903-4274 or kirby.brace@hq.doe.gov

    • Barbara Harbell on 301-903-3774 or barbara.harbell@hq.doe.gov

    • Bethany Williams on 301-903-9715 or bethany.williams@hq.doe.gov

    • Bonnie Giampietro on 301-903-1651 or bonnie.giampietro@hq.doe.gov


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