oasis hcm update ambassador meeting april 18 2007
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OASIS HCM UPDATE Ambassador Meeting April 18, 2007. Your Information. Anywhere. Anytime. OASIS HCM . Agenda Talent Acquisition Manager (TAM) HR Position Management Payroll/Time & Labor Benefits Administration eApplications (Employee/Manager Self-Service) Training Communications.

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oasis hcm update ambassador meeting april 18 2007

OASIS HCM UPDATEAmbassador MeetingApril 18, 2007

Your Information. Anywhere. Anytime.

Office of Human Resources

oasis hcm
OASIS HCM

Agenda

  • Talent Acquisition Manager (TAM)
  • HR Position Management
  • Payroll/Time & Labor
  • Benefits Administration
  • eApplications (Employee/Manager Self-Service)
  • Training
  • Communications

Office of Human Resources

talent acquisition manager tam
Talent Acquisition Manager (TAM)

Office of Human Resources

position management changes
Position Management Changes
  • “Full” Position Management
  • Position needed prior to recruitment
  • Most employees will have a unique Position number
    • “Group” jobs OK if:
      • Same title, department, “reports to”, funding source and percentage
  • Non-exempt jobs reflect hourly pay rates
  • FTE derived from standard hours worked
    • Part of the eligibility rules for benefits
    • Pay rate calculations use FTE to determine biweekly rate
  • “Reports to” used to drive workflow associated with Front End

Office of Human Resources

position management system enhancements
Position Management System Enhancements
  • Modified Position Record to:
    • Allow Worker’s Comp Code adjustment
    • Job Group adjustment to meet EEO-6 reporting
    • Capture category (BOR) from job code
  • Add alternate ID to employee record for search capabilities
  • Add flag to identify terminated employees not eligible for re-hire
  • “Front end” to manage de-centralized access

Office of Human Resources

position management enhancement effects to business
Position Management Enhancement Effects to Business

Reduced errors due to inconsistency in data

  • Defaulting employee job data from Position

Development of “front end” with workflow to automate business processes

Use of Action – Action/Reasons with business definitions for use

  • Improved/consistency in reporting

Office of Human Resources

position management accomplishments
Position Management Accomplishments
  • Mapped legacy job data fields to PeopleSoft fields
  • Converted employees with job data
  • Trained selected stakeholders to assist in data validation
  • Action and associated Action/Reasons identified
    • Used as basis for changes to employee records
  • Configuration of key foundation tables
  • Developing year end calendar

Office of Human Resources

payroll and time and labor modules
Payroll and Time and Labor Modules
  • Payroll
  • With the implementation of the OASIS HCM Project, the University is moving to a lagged biweekly payroll
  • Biweekly payroll = 26 vs. 24
  • Scheduled effective date July 2, 2007
  • Deductions taken over 26 pays – fiscal paid employees

Office of Human Resources

time and labor
Time and Labor
  • Non-exempt employees will use the PeopleSoft supplied web clock to record In and Out punches for work.
  • Non-exempt employees will also use the supplied web clock for punch In and Out for lunch breaks.
  • Departments will select a 30 minute or 60 minute meal deduction period.
  • If they work over 6 hours in a day and fail to punch in and out for a lunch break, the system will automatically default and deduct 30 minutes.
  • Exception Reporting for Exempts consistent with the current leave process.

Office of Human Resources

accomplishments
Accomplishments
  • Approval from ASU Administration for 26 Bi-weekly Lagged Payroll for all employees
  • Modified payroll schedule for first three (3) paychecks to reduce impact on current semi monthly employees
  • Positive Time Reporting for all non-exempt employees – Institutional Decision
    • FLSA Regulation
    • Discrimination
  • Phased data conversion and testing
  • Direct Deposit
  • Garnishments
  • Tax Data
  • General Deductions

Office of Human Resources

base benefits
Base Benefits
  • Replaces HRMS (existing ASU Payroll system with benefits and retirement deductions only);
  • Becomes ASU system of record;
    • Replaces State of AZ HRIS as ASU source benefits database.
  • Stores complete benefits data;
    • For Payroll processing, vendor interfaces, and management reporting.
  • Stores retirement contribution data;
    • For Payroll processing and regulatory compliance.

Office of Human Resources

benefits administration enhancements
Benefits Administration Enhancements
  • Integrates with HR to automate benefits and retirement eligibility;
  • Establishes coverage begin and end dates;
  • Determines how position, employment, and life events impact benefits;
  • Required for eBenefits functionality.

Office of Human Resources

impact on business
Impact on Business
  • Work with other modules to send important benefits notices to new hires;
  • Default core benefits & retirement enrollments;
  • Allow employees to enroll online;
  • Generate audit reports to proactively monitor benefits eligibility and enrollment, thus reducing rework.
  • Customize leave and termination codes to manage employees’ benefits accurately;

Office of Human Resources

impact on business cont d
Impact on Business (cont’d)
  • Defines the academic year for benefits premium pre-collection & IRS compliance:
    • Standard benefits deductions in the Fall (Aug thru Dec);
    • Standard plus pre-collect deductions in the Spring (Jan thru May) to cover Spring and Summer months;
    • Academic contracts other than Fall / Spring require fiscal pay;
    • Minimal impact on pre-collected deductions.

Office of Human Resources

pre collected health deductions
Pre-Collected Health Deductions

Office of Human Resources

hcm eapplications
HCM eApplications
  • Position Management
    • New Positions, Existing Position Changes
  • Manager Self Service
    • Promotions, Transfers, Salary Changes, Terminations
    • Most hires commence in Talent Acquisition
  • Contract Pay Administration
  • eBenefits
    • New Hires, Qualified Life Events, Open Enrollment
  • ePay
    • Paycheck, Direct Deposits, W-4 Changes, W-2s
  • eProfile
    • Personal Data, Emergency Contact

Office of Human Resources

eapplication enhancements
eApplication Enhancements
  • Improves and automates core HR business processes through technology;
    • Streamlines processes;
    • Reduces paperwork;
    • Ensures data integrity.
  • Allows managers and employees to manage their own data;
  • Includes manager workflow technology with approvals;
    • Department commencement
    • Department / College / School approval
    • Office of Human Resources administration
  • Includes technology for employee to complete personal information, payroll, and benefits transactions at the home or office.

Office of Human Resources

training plan in development
Training Plan in Development
  • Introduction to HCM Presentation;
    • Available to VP Liaisons, BOMs/HR Liaisons, and departments.
  • Manager Self Service Demonstration in development;
  • Other demonstrations being developed with the completion of individual eApplications;
  • On-line or instructor-lead training required for access.

Office of Human Resources

tools communications
Tools / Communications
  • FAQ’s and more
    • http://www.asu.edu/hr/
  • Payroll Estimator
  • Group Sessions
    • Needs and concerns with regard to time reporting
  • Communications
    • E-blast to all employees 0n 4/18
    • Insight Article on 4/20
    • Flyer to every employee on 4/25
  • Thursday, 4/19 – check website for updates
  • Patience

Office of Human Resources

july 2 nd go live
July 2nd – GO LIVE

Office of Human Resources

questions

Questions?

Office of Human Resources

ad