The New Preaward Survey -  Supplier Risk Management
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The New Preaward Survey - Supplier Risk Management Prior to Award Presented By: DCMA-OCS Module 2 Risk Planning December 2001. Risk Planning. MODULE 2 Topics: Appointment of Preaward Survey Managers Role of CMO Preaward Survey Manager Planning Customer Discussions/Negotiations

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The New Preaward Survey - Supplier Risk Management

Prior to Award

Presented By: DCMA-OCS

Module 2

Risk Planning

December 2001


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Risk Planning

  • MODULE 2 Topics:

    • Appointment of Preaward Survey Managers

    • Role of CMO Preaward Survey Manager

      • Planning

      • Customer Discussions/Negotiations

      • Survey Package Distribution

      • Assigning Team Leader

    • End Risk Planning . . .


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Risk Planning

Appointment of Preaward Survey Managers

  • District Preaward Survey Process Managers

    • Manage/coordinate implementation of the policy/procedures

    • Validate database

  • CMO Commander appoints Preaward Survey Manager

    • At least eight (8) formals performed annually

    • Listing maintained in SIS database/DCMA Home Page

    • Receipt and preparation for Preaward Survey process

  • CMO Preaward Survey Monitors; requests routed through Preaward Survey Managers


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Risk Planning

  • Role of CMO Preaward Survey Manager – Planning

  • Receive Customer Request for Survey - Electronic or Paper SF 1403

  • Received through the Supplier Information Service

  • If not received via SIS, must “log” request into SIS

    • Input the 1403 for the customer via the web

      • Action for Formal Preaward Surveys Only

    • Invite buyers/customers to participate in SIS

      • Provide instructions/web-site & answer questions

    • Handle each request as if it came through the SIS


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Risk Planning

  • Role of CMO Preaward Survey Manager –

  • Customer Discussions/Negotiations

  • Preaward Survey Manager initiate “discussion” with customer.

    • Discussion can be “electronic.”

  • “Discussion” includes

    • Confirmation of receipt of package

    • Completeness of the package

    • Known Contractor History including Program-related Risk Assessments/Concerns

    • Requirements and Scope of Survey

    • Due Date

      • May be revised if CMO cannot meet original due date

      • Secondary surveys revised through Prime Preaward Survey Manager


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Risk Planning

  • Role of CMO Preaward Survey Manager –

  • Package Distribution & Assigning Team Leader

  • Preaward Survey Manager completes “discussion” with customer

    • Prepares to hand off package to functional specialists

  • Team Leader appointed – may be Preaward Survey Manager

  • Team Members identified; receive Preaward Survey

    • Preaward Survey System (PASS) will be used to disseminate and collect reports.

  • Team Leader decides how to accomplish “pre-evaluation” meeting and prepares for meeting.


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Risk Planning

End Risk Planning . . . .

Begin Risk Assessments . . . . MODULE 3


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