What To Consider Before Adopting VOIP into Business?

1. What To Consider Before Adopting VOIP into Business? Evaluating the growing requirement of an efficient communication technology to enhance the productivity and competency of the organization, the VOIP industry has transformed the business world with its diverse advantages that cover all the dimensions of IT infrastructure. Providing cost-effective and potent communication solutions to the ever-evolving corporate world via a decentralised intranet network, VOIP phone system has reinforced its hold with its multi-dimensional channelling architecture. The simplicity of VOIP technology sprouted from its seamless process of establishing the connection. It converts voice signals into digital that are further transmitted over an IP based network to create a stable channel. Necessity of the Predetermined Plan Businesses are increasingly preferring VOIP technology over the copper wires of the traditional phone system. VOIP system promises to offer feature-rich phone solutions and technically advanced services. The most prominent reason for such hyped popularity of the VOIP phone system is its easy installation and cost-effective maintenance. However, with businesses frequently welcoming this technology as their ideal communication network, it is necessary to understand the requirements of the firm before switching into VOIP. Following are some factors that have to be considered before setting up VOIP phone services. Budget Every business has its own predetermined budget for communication infrastructure. Additionally, the organization should jot down their phone service requirements that will

2. further help in choosing the right VOIP phone system and service providers. Businesses must outline their communicational needs, number of lines required, the geographical extent of their premises, and all other necessary factors. Furthermore, the finance department should prepare a budget dedicated to the communication infrastructure. VOIP Service Providers There are several potential VOIP providers offering various service plans according to the size and structure of the business. It depends on the organization to choose an appropriate provider with reasonable service plan rates that would also align with the communication requirements of the business. RingCentral, 8x8, Inc., and Nextiva are few of the reputable VOIP service providers that are known to offer pleasing service plans that include unlimited calling, internet fax lines, multiple extensions, toll-free calling, three-way calling, etc. Network While setting up a VOIP phone systemin place, it is essential to ensure the network can support the system and service, both internally and externally (if applicable). As VOIP uses data packets to transfer the information, it is necessary to have a stable network infrastructure to sustain the transmission. A high bandwidth network is able to easily prioritize the voice traffic and ensure enhanced calling experience. Bandwidth As mentioned earlier, both the external and internal networks are dependent on the bandwidth availability; it is the responsibility of the organization to determine the intended bandwidth required. Bandwidth is basically the amount of information/data packets sent and received via the internet within a period of time. VOIP demands a certain amount of bandwidth to maintain the quality. As a result, organizations need a high-speed broadband connection to enjoy the services of VOIP. Security As any other system or service, VOIP requires necessary security to safeguards its functionality. Different service providers offer various security functions according to the business structure. Some of the security services are encryption, caller ID, emergency services, caller location, quality of service indicators, authentication via passwords, NAT gateways, etc. It depends on the business to determine their requirements and pick the appropriate security function for the organization. Plan To Procure the Appropriate Benefits As more and more businesses are thriving to adopt this revolutionary technology, it is essential to determine the actual requirement and objective of the organization that will further help in settling for the ideal VOIP communication channel. There are several factors that have to be considered, starting from understanding the business type, no. of employees,

3. departments, budget and many more such factors that might alter the investment decision. With a proper and predetermined scheming of such elements, businesses can avail a potent and efficient deal out of VOIP technology.