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OIM Forum Update, May 21st, 2008 - PowerPoint PPT Presentation


Office of Information Management. Data Management Committee & Enterprise Information Services. OIM Forum Update, May 21st, 2008. Agenda. Data Management Committee (DMC) Update Mike Eisenberg Enterprise Information Services Update Information Management Roadmap Action Plans Bill Yock

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OIM Forum Update, May 21st, 2008

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Office of Information Management

Data Management Committee

&

Enterprise Information Services

OIM Forum Update, May 21st, 2008


Agenda

  • Data Management Committee (DMC) Update

    • Mike Eisenberg

  • Enterprise Information Services Update

    • Information Management Roadmap Action Plans

      • Bill Yock

    • Decision Support Services - Work Plans

      • Anja Canfield-Budde

    • Application Integration Services - Work Plans

      • Gary Prohaska


DMC Agenda

  • Background

  • Tasks - establishing

    • Definitions

    • Policies

    • UW Data Map

    • Roles and Responsibilities

    • Processes & Procedures

    • Security Roles and Access Policies

  • Seminal project – “Top 5” Questions

  • Future


Background

  • Data Management Committee (DMC) …

  • Established

  • In December 2006 by the Provost

  • Accountable to Sara Gomez, Vice Provost of Office Information Management / CIO.

  • With

  • UW-wide scope

  • Mike Eisenberg, Chair, Dean Emeritus of Information School

  • Web Site http://www.washington.edu/provost/oim/dmc/ .

  • Meets

  • Biweekly

  • To get things done.


Tasks

  • DMC establishes definitions of assets including…

  • Institutional Data

  • Institutional Metadata

  • Systems of Record

  • Institutional Data Repositories

  • Department / Unit / Local Data Repositories


Tasks

  • DMC establishes policies around the usage, access and meaning of Institutional Data…

  • Institutional Data shall be managed as a key asset!

  • Institutional Data shall be accessible according to defined needs and roles.

  • Unnecessary duplication & maintenance of Institutional Data is discouraged.

  • Institutional data shall be protected.

  • Institutional metadata shall be recorded, managed, and utilized.

  • Quality standards for institutional Data shall be defined and monitored.

  • Institutional employees have clearly designated and accountable roles and responsibilities.


Tasks

  • DMC establishes the UW Data Map, a business and data classification created for…

  • Identifying and Assigning “Data Owners” and “Data Custodians”

  • Organizing and planning data management projects

  • Identifying “Master Data” (touch points across all systems)


Tasks

  • DMC establishes roles and responsibilities defined to…

  • Provide Authority

  • Provide Accountability

  • Increase Efficiencies

  • Improve Quality & Integrity


Tasks

  • DMC establishes processes and procedures for …

  • Defining and Documenting Assets

  • Communication of Changes

  • Educating and Training

  • Issue Resolution & Escalation


Tasks

  • DMC establishes security roles and access policies for…

  • Role Based Access to Institutional Data

  • Security Classifications (i.e. Confidential, Restricted, Public)

  • Defining Access Principles like “Access of Least Privilege” & “Separation of Duties”

  • Controlling Access to Institutional Analytics


Seminal Project

  • Deans’ Top 5 Questions

  • Collaborative effort among Deans, Chancellors, staff and faculty across the entire UW…

  • 17 issues identified; 9 resolved; 6 in progress; 2 not started

  • Created 10 new short term reports (Currently being tested by 50 Deans’ and Chancellors’ “Go To” people)

  • Documented 34 “Institutional Definitions”

  • Created new institutional report standards & guidelines

  • Established initial framework of a repeatable process for dealing with complex definitional issues

  • Developed plans for short, mid and long term recommendations


Future

  • Continue - work on data management tasks

  • Coordinate - with Roadmap and other data and systems efforts

  • Communicate - widely and in various forms

  • Culminate – as a valued institutional asset for identifying and resolving data management problems and concerns.


Reflections

On a note card take 2 minutes to write down an anonymous reflection on …

What is the single most important “Information Management” goal OIM should strive for?


Information for Decision Making

25 Information Management Action Plans Identified!

Redesign Processes

Enhance & Renew Systems

Information for Decision Making

Stakeholder Success

Replace the Base


IM Action Plans Classified into 5 Main Areas

Business Performance & Reporting

Business Goals, Business Intelligence Development, etc.

Business Process Facilitation

Business Web Services, Enterprise Workflow, Portals, etc.

Enterprise Middleware Services

Service Registries & Repositories, Authorization & Authentication, etc.

Data Integration & Management

Enterprise Data Warehouse, Master Data Management, Metadata, etc.

Technology & Infrastructure

Monitoring, Server Virtualization, Storage, Developer Desktops, etc.


Information Management Maturity

2009 - 20011

2012 - 2015

2016-2017

Knowledge Management & Business Agility

Preparation for Replace the Base Implementations

Support for Near Term, High-Value Application Systems Action Plans

Information Management & Business Fundamentals

Replace the Base Conversions

Knowledge Based Decision Making!

Support for Mid Term Application Systems Action Plans

Data Management & Infrastructure Fundamentals


Enterprise Information Services (EIS)

New Division Working to Provide Three Types of Services!

  • Future?

  • Facilitates Consistency & Quality

  • Data Security & Integrity

  • Metadata & Data Definitions

  • Master Data Management

Data

Management

Services

Decision

Support

Services

Application

Integration

Services

  • Anja Canfield-Budde

  • Senior Manager

  • Facilitates Analysis & Access

  • Enterprise Data Warehouse

  • Data Marts

  • Business Intelligence Tools

  • Gary Prohaska

  • Senior Manager

  • Facilitates Business Services & Integration Processes

  • Resource Oriented Architecture

  • Web Services Infrastructure

  • Business Service Development


Decision Support Services (DSS)

Data

Management

Services

Decision

Support

Services

Anja Canfield-Budde

Ann Wunderlin

BK Chen

John Mobley

Glenn Pittenger

Gordon Moll

Alexis Chin

Nancy McQuillen

Sr. Comp. Specialist (Open)

ETL Engineer (Open)

Application

Integration

Services


Decision Support Services


DSS 2008 Work Plan


DSS 2008 Work Plan cont’d


Security Process Flow


Security Process Flow cont’d


Security Process Flow cont’d


Top 5 Reports

Human Resources

Financial

Academic

Executive summary

Drilldown capability

Uniform, in-depth report detail


Application Integration Services (AIS)

Data

Management

Services

Decision

Support

Services

Application

Integration

Services

Gary Prohaska

Scott Stephenson

Paul Schurr

Jaewha Lee

Jeani Wells

Steve Gauthier

Rupert Berk


in·te·gra·tion [ ìntə gráysh'n ]noun [circa 1620]Definitions:equal access for all: the process of opening a group, community, place, or organization to all, regardless of race, ethnicity, religion, gender, or social class acceptance into community: the process of becoming an accepted member of a group or communitycombination: a combination of parts or objects that work together well

Synonym: disambiguation

Wikipedia: Enterprise Application Integration (EAI) is defined as the uses of software and computer systems architectural principles to integrate a set of enterprise computer applications.


Integration Challenges

How we improve integration depends upon how well the following concerns are addressed:


Dilbert on Enterprise Application Integration


AIS 2008 Work Plan


Project Links

Web Grades Submission Project

RESTful Student Services Design Document - Student Data Web Services - UW Technology Wiki

Web Services SIG

https://sig.washington.edu/itsigs/SIG_WebServices

Registry

https://sig.washington.edu/itsigs/Application_Registry_Phase_1_Informal_Specificationv2

Workflow

https://wiki.cac.washington.edu/display/workflow/Enterprise+Workflow+Investigation

Kuali RICE

https://test.kuali.org/confluence/display/KULRICE/Roadmap

Nirvana

https://www.nirvana.net


Dilbert does The Internet


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