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Doctoral training programme Preparing Conference Presentations Ann Jones, Stephen Potter & Trevor Collins Session overview Conference introductions Breaking the fear barrier Content planning Content tips and tricks Slide guidelines PowerPoint tips Summary and close

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Doctoral training programme

Preparing Conference Presentations

Ann Jones, Stephen Potter & Trevor Collins


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Session overview

  • Conference introductions

  • Breaking the fear barrier

  • Content planning

    • Content tips and tricks

    • Slide guidelines

    • PowerPoint tips

  • Summary and close


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Conference introductions

  • Task: Think of how you would introduce yourself to a someone at a conference

  • What are the important things to say?

    • Who is the audience?

    • What is your purpose?

  • Work out one or two sentences to introduce yourself professionally…


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Breaking the fear barrier

  • Task: In small groups, discuss the two questions below and make a note of your answers. Elect a member to report back

    • What makes you nervous about giving a presentation?

    • How do you deal with your nerves?

  • Report back – using flip charts

  • Review and summary of exercise & handouts


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Content planning

  • Content tips and tricks

  • Slide design guidelines

  • PowerPoint tips


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Content tips and tricks

  • Audience and purpose

    • Who is the audience?

    • What do the audience want?

    • What do you want to achieve by giving this talk?

  • Story and narrative

    • What is the take home message (see title & abstract)

    • What is the plot structure (e.g. introduction, conflict, resolution and conclusion)


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Content tips and tricks

  • Hint: Externalising your ideas helps you and others discuss them

  • Methods: lists, concept maps, hierarchical trees, …

  • Recommendation: Critique the story before you write the narrative


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Slide guidelines

  • Society for Information Science and Technology

    • “Guide to Effective Illustration: Images for Presentation and Publication”

    • http://www.imaging.org/resources/vcguide/


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Slide guidelines

  • Checklist for slide masters and overhead transparencies

    • Horizontal layout

    • Easy to read, bold font

    • 36 point type for titles, 30 point and 24 point for text

    • Maximum of 9 lines of type or equations

    • Maximum of 10 words per line

    • Colours selected for high contrast


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Slide guidelines

  • Checklist for slide masters and overhead transparencies

    • Curves bold, encoded by line pattern or simple labels

    • No grid lines underlying curves

    • Clear labels on graph axes

    • Text and labels on A4 size sheet readable at 8 feet

    • 35 mm slides readable at arm’s length

    • Dots to identify bottom-left corner of right-side-up 35 mm slides


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PowerPoint tips

  • Screen layout

    • Top: Menu and shortcuts

    • Left: Outline and slides

    • Middle: Focus content

    • Right: Actions

    • Bottom: Shortcuts and drawing


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PowerPoint tips

  • Views

    • Menu: View

      • Normal

      • Slide Sorter

      • Slide Show

      • Notes Page


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PowerPoint tips

  • PowerPoint slide show controls

    • Mouse click to go forward

    • Arrow keys for forward and backward navigation

    • ‘B’ for black screen and ‘W’ for white screen

    • ‘F5’ to start the slide show

    • Type number N and press ‘return’ will jump to slide N

    • ‘Esc’ to escape from the slide show

  • Computer controls

    • Alt&Tab (or Apple&Tab) to switch applications


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PowerPoint tips

  • Use format and style consistently

    • Formatting

      • Menu: Format

        • Slide Design

        • Slide Layout


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PowerPoint tips

  • Use format and style consistently

    • Styling

      • Menu: View - Master

        • Slide Master

        • Handout Master

        • Notes Master


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Summary

  • Conference introductions

  • Breaking the fear barrier

  • Content planning

    • Content tips & tricks

    • Slide guidelines

    • PowerPoint tips


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Next time

  • Practice presentations (19th May 2009)

    • 6 to 9 volunteer presenters

    • 9 minutes each (7 mins talk and 2 mins questions)

    • Scope

      • Introduce your topic, the key literature and your research question

  • Contact details


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Doctoral Training Workshop Conference

  • June 1st and 2nd

  • Opportunity to present in ‘sheltered’ conference setting

  • Can count as PhD probation presentation (or a practice towards it)

  • Suggested that presentations cover:

    • How you are developing a viable research topic for your thesis/dissertation (including brief reference to the literature)

    • What research method(s) you expect to use

    • What are the immediate challenges you are facing

  • Note circulated - let Steve know if you wish to present, slots you can make and if you want to attend the conference dinner

  • Abstracts submitted by May 26th


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