USA Staffing/USA Jobs Application Procedures

1. USA Staffing/USA Jobs Application Procedures Human Resources Recruitment and Placement 2007

2. Agenda • Introduction / Purpose • USAJOBS WEBSITE • SEARCH JOBS • Questions • Live Website Search Presentation

3. Agenda (cont.) • RESUME BUILDING • Staffing Background • Tips for a Successful Government Resume • Common Errors • Suggestions • Questions • LIVE WEBSITE RESUME PRESENTATION

4. Agenda (cont.) • Application Process (Applying Online) • Application Manager • Key Points to Remember • Alternate applying procedures • POC’s • Questions • LIVE APPLYING ONLINE PRESENTATION

5. Introduction & Purpose • USA Staffing allows the National Guard to • Post vacancy announcements on USA Jobs • Accept applications via the internet or fax • Instant application receipt notification for internet • Analyze applicant competencies and qualification • Timely notification of qualification rating & non-selection • Timely turnaround on rating applications and publishing certificate of eligible applicants

6. Introduction & Purpose (cont.) • USA Staffing vs. USAJOBS • USA Staffing used by HRO and Supervisors for advertising, qualifications procedures, and filling of positions • USAJOBS, at www.usajobs.com, is where to find jobs, build resumes, and apply for jobs • We are now in the computer age: ex.AKO/AFPortal, Iperms, w/ username/passwords. • Who’s comfortable with the Internet?

7. Job Search • Search Jobs By: • Title • Agency Search, to include Departments • AIR FORCE, DEPARTMENT OF • Air National Guard Units • ARMY, US DEPARTMENT OF THE • National Guard Units • Location • Occupational series (Ex. 6907 – Material Handler, 2210 - IT Specialist, 8852 – Aircraft Mechanic vs. Admin, IT, Clerical, Mechanics) • Grade or Pay

8. SEARCH JOBS/VACANCIES • www.usajobs.com

9. Search Jobs

10. Search Jobs

11. Vacancy Announcement

12. Vacancy Announcement

13. Vacancy Announcement

14. Vacancy Announcement

15. Vacancy Announcement

16. Vacancy Announcement

17. Application Process-ONLINE To apply electronically

18. Applying Online-MyUSAJOBS Account First Time User

19. Applying Online Required Info has RED *

20. Applying Online

21. Applying Online Existing User

22. Questions? Live Website Job Search TEST, JUST KIDDING

23. RESUME TRAININGHow to Complete a Successful Government Resume Montana Human Resource Office

24. Purpose • Government resumes differ from Civilian resumes: • Require More Detail • Resumes will be used in the selection process, usually required for all jobs advertisements

25. Staffing Background • Staffing Role: To determine basic minimum qualifications IAW NGB Staffing Guide/Directives • Required by Regulation and Law • Driven by OPM and NGB Guidance • Subject to Union Contract • Subject to EEO/Federal Labor Relations Authority (FLRA) Rulings

26. Tips for a Successful Government Resume • Study The Job Announcement • Read very carefully and pay attention to: • Appointment Type: Permanent, Temp Indef, NTE • Grade: Officer/Warrant Officer/Enlisted • Areas of Consideration (Area I and Area II) • Required General/Specialized Experience • KSA’s (Used for Rating and Ranking) • How to Apply

27. Tips for a Successful Government Resume • Complete a Resume Including: • GENERAL INFORMATION • Your Name (First, Middle Int., Last), SSAN, DOB, Address, Contact Numbers For Day and Night with Area Code • Citizenship Information, re-instatement eligibility if applicable, highest grade held if applicable (must attach latest SF Form 50).

28. Tips for a Successful Government Resume • EDUCATION INFORMATION • High School: Name, Location, Date Graduated • College/University: Name, Location, Degree if applicable, • Major Field of Study, Semester/Quarter Hours Completed, Date of Degree if applicable.

29. Tips for a Successful Government Resume • WORK EXPERIENCE – The Meat of the Resume • Dates Job Held: Must Have Month and Year (starting and ending)!!! • Job Title, Grade, Address, Starting and Ending • Salary, Supervisors name and phone number. • Work Performed: Write to the General/ Specialized Experience requirements, as well as KSA factors.

30. Examples of Work Experience - Crew Chief Required Specialized Experience: Must have 18 months experience troubleshooting, repairing, maintaining, servicing, inspecting, and modifying aircraft to include installing equipment on aircraft using diagrams and technical publication. • BAD: From 2002 to 2004 I was a crew chief. • GOOD: From 01 Mar 2002 to 10 Oct 2004 I served as the crew chief on a C-130 where I used testing equipment to troubleshoot malfunctions with systems. I repaired, maintained, serviced, inspected, and modified systems on the aircraft daily in the performance of my job. I used tech orders and manufacturer’s drawings and diagrams to determine proper maintenance procedures on assigned aircraft.

31. Examples of Work Experience - Information Technology Required Specialized Experience:Must have 36 months experience in work that involved the planning and delivery of customer support services, including installation, configuration, troubleshooting, customer assistance, and/or training in response to customer requirements. Quality of experience must be sufficient to plan, implement, and manage problem management systems designed to effectively recognize, report, track, and resolve problems. BAD Coordinate with staff and troop elements to troubleshoot computer hardware and software. Configure workstations in accordance with ADP standards and policies. Languages/Technologies: C/C++, Java, Perl, XML, ADA, WML, etc. Remember we are not IT experts. Tell us what you do in Layman's terms.

32. Examples of Work Experience - Information Technology Required Specialized Experience: Must have 36 months experience in work that involved the planning and delivery of customer support services, including installation, configuration, troubleshooting, customer assistance, and/or training in response to customer requirements. Quality of experience must be sufficient to plan, implement, and manage problem management systems designed to effectively recognize, report, track, and resolve problems. GOOD From 2 Jan 2000 to 4 Oct 2004 provided customer computer support to the 120th FW by installing, configuring, and troubleshooting computer systems within the wing. Using the computer work order system, I planned the delivery of customer support based on the priority of the need to the customer and the base as a whole. I developed a system to track, report and resolve problems using historical problem data and projected needs information. I also planned training classes for new software introduced as well as to address common problem areas. Fluent in the use of various computer languages such as C/C++ and Java.

33. Common Errors • No Specific Dates: Must give us at least month and year. If only giving year, we can only credit one day of that year. • Not Specific on Duties: Must give us enough information to see the specialized requirements in the job you did. • Generic Resumes: One resume is used for a variety of jobs. Will work if you are very specific and you are able to document the general/specialized experience and KSA factors for all jobs you are interested in. However, that is not very common. • Not showing both military and civilian experience: List ALL related civilian and military job experience related to position applying for. The relevant military experience you show may make the difference as to whether or not you are qualified.Specify whether experience was part-time or full-time.

34. Suggestions • No need to attach recommendation letters, certificates, transcripts, or any other documentation (unless specifically required in Job Announcement). Take them to the interview. • Let a Second Pair of Eyes Look Over Your Resume/Application. The use of HRO Staffing Personnel is highly recommended • Read and Re-Read. Make sure you have everything that is required in the announcement (i.e. correct forms/attachments). • Check our web site for position description (PD) and current vacancies. The website is: www.dma.mt.gov/hro/ • Fully comply with the “How to Apply” section of the job announcement, many jobs require different types of attached documents

35. Creating a Resume • Go to My USAJOBS • Click Resume Tab • Click Create a New Resume Button

36. Application Process Create A Resume Online • Help - “?” Or Hyperlink Buttons

37. Application Process Create A Resume Online

38. Application Process Create A Resume Online

39. Application Process Create A Resume Online • Save for Later Block 2. Creating Agents Block

40. Questions? Live Website Resume Build Preview TEST, JUST KIDDING

41. APPLYING ONLINEHow to Complete a Successful Online Application Montana Human Resource Office

42. Application Process

43. Application ProcessUpload Stored Resume • GO to USAJOBS • LOG ON TO MY USAJOBS • Create / SELECT RESUME

44. Application ProcessUpload Stored Resume

45. Application ProcessUpload Stored Resume

46. Application ProcessUpload Stored Resume

47. Application ProcessUpload Stored Resume

48. Application ProcessBiographical Info

49. Application Process Eligibility Information

50. Application Process Other Information