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Windows Rights Management Security for Microsoft - PowerPoint PPT Presentation


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Windows Rights Management Security for Microsoft Documents and Emails Presented By Stephanie L. Moore, Ph.D. Patricia Cantrell Center for the Enhancement of Teaching & Learning. Two ways to protect your data. Protect Individual Files Tool: Windows Rights Management

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Windows Rights Management

Security for Microsoft Documents and Emails

Presented By

Stephanie L. Moore, Ph.D.

Patricia Cantrell

Center for the Enhancement of Teaching & Learning


Two ways to protect your data
Two ways to protect your data

  • Protect Individual Files

    • Tool: Windows Rights Management

  • Encrypt data (like locking an entire section of your hard drive)

    • Tools: PGP or TrueCrypt




Why/When WRM?

  • Sending sensitive information/data

    • Examples:

  • Sending information, data or ideas that should have a limited audience

    • Examples:

  • Sending content that should expire after a certain date

    • Examples:


WRM - How

Step 1: (UNC/enterprise solution)

Turn on Windows Rights Management

Already on your work machine as part of Windows

Place call to Help Desk

IT staff member will “turn it on”

Little time, No cost

Easy to use


Document Permissions Icon

Grayed out when not active

Red circle with “dash” or “minus sign”

WRM - How


WRM - How

[email protected]

[email protected]






WRM – How - Email

Permissions either all on or all off

Overrides permissions set to attached documents

SO … let’s look at handling attachments


WRM – How – Email w/ Attachments

  • Do you want to protect what’s in the attachment, or what’s being communicated in the email?

    • Sensitive information in the email itself? – set permissions on the email

    • Sensitive information only in the attachment? – set permissions in Word, Excel or PowerPoint, attach to email, but do NOT secure email


WRM – Let’s Practice!

  • Word, Excel or PowerPoint

  • Email – will have to practice on your machine


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