Posted Positions & Applicant Pools
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Posted Positions & Applicant Pools Overview of basic recruitment information, final pools after a position has closed and Guest User accounts Posted Position Information: Recruitments are posted for a minimum of two weeks

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Posted Positions & Applicant Pools

Overview of basic recruitment information, final pools after a position has closed and Guest User accounts

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Posted Position Information:

  • Recruitments are posted for a minimum of two weeks

  • The option of open until filled is no longer available; each position must have an end date in place

  • If the department would like to reopen the posting after the close date, they may do so for a minimum of one week

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Posted position information:

  • In order to be eligible for a position, the applicant must apply at the online job website,

  • Paper and emailed resumes/ applications are no longer accepted

  • Applicants can not be viewed until the pool is closed and the applicants are released to the Hiring department

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Posted position information:

  • On the close date, the position will be automatically removed from the website at 11:59pm

  • Since the posting is no longer listed on the applicant site, it is not possible for an application to be submitted (or received) after the close date

  • If an applicant withdraws his/her application from consideration, he/she is not able to reapply to the position unless it is cancelled and reposted at a later date

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Applicant Pools:

  • After the recruitment closes the applicants are pre-qualified by the Employment department (based upon the minimum qualifications) and the Office of Equal Opportunities Programs views/approves the final pool

  • A minimum of five diverse candidates are needed in order to have a strong, viable pool. If there are not enough applicants, the pool may be reposted for one week at a time

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Applicant pools:

  • After EOP reviews and approves the final pool, the Employment office will release the pool of applicants to the hiring department

  • An Employment Representative will email the hiring department a final pool notification, informing the department that the applicants are now able to be reviewed

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Final Pool Attachments:

  • The final pool notification may contain attached documents

  • Please read the attachments as they contain forms that are important to the hiring process

  • If the forms are attached, they will need completed, signed and submitted back to HR with the hiring paperwork

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Final pool attachments:

  • One form that may be attached to the final pool is the Veteran’s Preference notification

  • For SP positions, if there is a qualified Veteran in the pool he/she must be interviewed

  • The attached Veteran’s Preference form must be completed and returned with the new hire paperwork (one for each qualified Veteran claiming preference)

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Guest User Accounts:

  • A Guest User account will be included in the final pool notification

  • The Guest User is primarily for the use of search committees and other people within the department without People Admin access

  • The Guest User is position specific, view only access, and will not allow any changes/edits of information to be made

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Guest User accounts:

  • The hiring authority will be responsible for sharing the Guest User ID and password with the search committee members

  • It is recommended that an email be sent from the hiring authority inviting the search committee members to view applications/resumes online for the recruitment

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Guest User Accounts:

Sample email from a hiring authority to search

committee members:

Dear Search Committee Members:

Please review the applications for [enter name of positions] between [enter date] and [enter date] using People Admin, FAU’s online applicant tracking system. You can access the applicant pool online at with the following user name and password.

User Name: [enter guest user name here]

Password: [enter password here]

Thank you,

[enter hiring Authority’s name]