Collection of Employee Overpayments. Part 1: Payroll Process Part 2: Accounts Receivable Process. Presenters. Katherine Bremser Oregon Statewide Payroll Services (OSPS) Training Coordinator Gerold Floyd Statewide Account Receivable Management (SWARM) Coordinator. Part 1: Payroll Process.
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Part 1: Payroll Process
Part 2: Accounts Receivable Process
In providing assistance, the Department of Revenue shall utilize all means available to collect the delinquent accounts including the setoff of any refunds or sums due to the debtor from the Department of Revenue or any other state agency.
No setoff will be made by the Department of Revenue unless the debt is in a liquidated amount.”
Definition of Liquidated (OAM 35.30.10)
a. An agency has determined an exact past due amount owing; and
b. An agency has made a reasonable attempt to notify the debtor in writing of the amount owing and nature of the debt, and has requested payment; and
c. The debt meets one of the following conditions: ...
6. The debt is an account stated under a preexisting written agreement between the agency and the debtor. A statement of account has been mailed or delivered to the debtor, and the debtor has not objected within a reasonable time, which should be specified by the agency.
7. The debtor has, in writing, unconditionally acknowledged the debt, both as to liability and amount, or an agreement has been reached in writing between the agency and the debtor regarding the debt, both as to liability and amount. …
Check with your Collection
staff for Program Code
See http://www.oregon.gov/DOR/OAA/formsoaa.shtml to download form and instructions.
DAS receives several questions each year from the legislature regarding balances on the LFO report