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Trainers, Managers, and Non-Coaching Staff. University of Memphis Athletic Compliance Office. Overview. Personnel Recruiting Playing & Practice Awards & Benefits. Personnel.

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Trainers, Managers, and Non-Coaching Staff

University of Memphis

Athletic Compliance Office


Overview l.jpg
Overview

  • Personnel

  • Recruiting

  • Playing & Practice

  • Awards & Benefits


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Personnel

  • Any individual that participates (in any manner) in the coaching of a team in practice, games or organized activity must be counted against that sports coaching limitations.

    • Ex. Head Coach, Associate Head Coach, Assistant Head Coach, Assistant Coach, Graduate Assistant Coach, e.g.


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Personnel

  • Any individual that is involved in Non-coaching activities do not count against that sports coaching limit provided such individuals:

    • Are not identified as coaches

    • Are not involve in any 0ff-campus recruitment of PSA or scouting of opponents.

    • Do not engage in any on- or off-field coaching activities

      • Attending meetings involving coaching activities

      • Analyzing videotape or film involving the institution’s or opponent’s team

    • Ex. Administrative Assistants, Office Coordinator, Academic Counselors, Managers, Trainers, Director of Operations, Strength & Conditioning Coaches, Director of Player Personnel, Videographer, SID, etc.



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Overview

  • Personnel

  • Recruiting

  • Playing & Practice

  • Awards & Benefits


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Recruiting

  • REPRESENTATIVE OF ATHLETICS INTEREST

    • Promotes or has involvement in promoting the intercollegiate athletics department;

    • Made financial contributions to the athletics department or athletics booster club;

    • Assist or have been ask to assist in recruitment of prospective student-athletes;

    • Assist or have assisted in providing benefits to enrolled student-athletes or their parents;


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Recruiting

  • CONTACT

    • Any face-to-face encounter and exchange of dialogue in excess of a greeting.

    • Any prearranged, face-to-face encounter even if no conversation occurs; or

    • Any face-to-face encounter at:

      • Prospect’s educational institution.

      • Site of organized competition or

    • Not a contact, provided:

      • The encounter was not prearranged;

      • There is no engagement in any dialogue in excess of a greeting; and

      • Appropriate steps are taken to terminate the encounter.


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Recruiting

  • EVALUATION

    • Any off-campus activity designed to assess the academic qualifications or athletics ability of a prospective student-athlete; or

    • Observation of a prospective student-athlete participating in any practice or competition at any site.

    • Permissible for authorized athletics department staff members to be involved in off-campus activities designed to assess the academic qualifications and playing ability of prospective student-athletes.


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Recruiting

  • Non-permissible:

    • Off-campus recruiting

    • Calling a PSA prior to PSA signing NLI.

    • Can not serve as host during PSA visit.

  • Permissible:

    • Can contact PSA on campus or within 30 miles of campus during PSA official visit

  • *This is not an exhaustive list, thus any activities not listed would have to be evaluated per institutional discretion.*


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Overview

  • Personnel

  • Recruiting

  • Playing & Practice

  • Awards & Benefits


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Practice & Playing

  • Countable Athletically Related Activities (CARA)

    • Required activity with an athletics purpose.

      • At the direction of or supervised by a coach.

    • Exclusions:

      • Administrative meetings.

      • Activities incidental to participation.


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Practice & Playing

  • In-Season Hour Limitations

    • Maximum of 20 hours per week.

    • Maximum of four hours per day.

      • Golf practice rounds.

      • Multi-sport student-athletes.

    • Competition day = three hours.


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Practice & Playing

  • Out-of-Season Hour Limitations

    • Must take two days off per week.

    • Limited to eight hours per week.

    • Prohibited one week prior to final exams until conclusion of final exams.

    • Permissible activities.

      • Weight training

      • Conditioning

      • Skill instruction or film review in football (limited to two hours per week).


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Practice & Playing

  • Non-permissible:

    • Analyze videotape/film involving team or opponents

    • Scouting opponents

    • Observe practice for evaluation

    • Set up offenses, defenses, or strategy

    • Provide analysis of a practice strategy

  • *This is not an exhaustive list, thus any activities not listed would have to be evaluated per institutional discretion.*


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Practice & Playing

  • Permissible:

    • Sit on bench

    • Work with Schedule

    • Assign Equipment

    • Splicing game film

    • Keeping play chart, statistics

    • Be in basketball huddle provided no coaching occurs

    • Observe practice (but not for evaluation)

  • *This is not an exhaustive list, thus any activities not listed would have to be evaluated per institutional discretion.*


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Overview

  • Personnel

  • Recruiting

  • Playing & Practice

  • Awards & Benefits


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Awards & Benefits

  • Definition of Extra Benefit

    • Any special arrangement by an institutional employee or a booster to provide a student-athlete or a student-athlete’s relative or friend a benefit not permitted by NCAA legislation.

  • A benefit that is generally available to the student body or a segment of the student body determined on a basis unrelated to athletics ability is permissible.


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Awards & Benefits

Non-Permissible

  • Use of institutional telephones, long distance access codes or credit cards for personal reasons.

  • Use of institutional copy machines and fax machines for personal reasons.

  • An automobile or use of an automobile.

  • Loan of money, signing or cosigning of loans or guarantee of bond.

  • Cash or like items (e.g., gift certificates).

  • Tangible items (e.g., clothing, cars, jewelry).

  • Impermissible academic services (e.g., typing reports, papers, letters for a student-athlete).

Permissible

  • Tracking Academics (e.g., monitoring class attendance and tutoring attendance)


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Awards & Benefits

  • Apparel/Equipment

    • Non-permissible

      • Give SA surplus or unused apparel

      • Give SA old or discarded equipment

      • SA may NOT purchase extra apparel or equipment for personal use at a reduced rate

      • SA may NOT sell apparel or equipment that was issued to them.

    • Permissible

      • SA can retain APPAREL items NOT equipment that they have used themselves.

        • Ex. Practice shorts, shirts, shoes and warm-ups.

      • SA can retain APPAREL items that are no longer being used by the team at the University’s discretion

        • Ex. Team received new uniforms and are no longer using the old.

      • SA can purchase used equipment at the same rate it would be offered to non-athletes


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Awards & Benefits

  • Occasional Meals

    • Parent of a student-athlete.

      • At any location.

    • Institutional staff member.

      • Any location in the locale of the institution.

      • May provide reasonable local transportation to attend.

    • Representative of athletics interests.

      • Only in an individual’s home.

      • May provide reasonable local transportation only if the meal is in the home of the representative of athletics interests.


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Summary

  • Personnel

  • Recruiting

  • Practice & Playing

  • Awards & Benefits

Remember,

Ask Before You Act!



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