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BUDGET REPORTS FROM BANNER FINANCE PowerPoint PPT Presentation

BUDGET REPORTS FROM BANNER FINANCE Presented by Lesley Wilmeth, HSC Budget Office Budget Reports Purpose Provide departments with a view of their available balance for spending Allow drill through to spending and budget detail

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Budget reports from banner finance l.jpg

BUDGET REPORTS FROM BANNER FINANCE

Presented by Lesley Wilmeth, HSC Budget Office


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Budget Reports Purpose

  • Provide departments with a view of their available balance for spending

  • Allow drill through to spending and budget detail

  • Help departments understand Budget Account Codes and Banner Organization Codes


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Budget vs other Finance Reports

  • How are the reports developed from the Budget Office different than those already presented?

    • View is from the perspective of what is budgeted – not necessarily what has been spent.

    • Reports are delivered based on the organization (department) code.

    • Future Budget Reports will contain position/employee information.


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Let’sTake a Look at Them


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http://webraider.ttuhsc.edu

Webraider is

the new portal

Choose Cognos

Reporting:UDEV


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Cognos Home Page


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Choose the Budget folder


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Budget Folders


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Budget Financial Reports

Highlighted Reports are your starting point.


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Budget Financial Reports

OPAL and TRANH you can drill to from the BAVL Report


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BAVL Report: Budget Available Balance

  • Choose the Organization Code you wish to view.

  • Data will be displayed in a Summarized Available Balance Level

  • No detail on this report.

  • Very similar to OLEB screen in TFIM or the summary portion of your current ledger sheets.

  • Shows how much is left to spend


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Budget Financial Reports


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Choose Chart of Account “H”


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Choose other parameters and Finish to run the report


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BAVL Report – Budget Available Balance

Budget Account Code

Like the TFIM object code.

Summary level.

Fund and Budget

Control Orgn


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BAVL Report – Budget Available Balance

Original Budget

Current Budget: (contains budget revisions

processed during the fiscal year)


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BAVL Report – Budget Available Balance

Actual expenditures and

encumbrances


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BAVL Report – Budget Available Balance

Uncommitted shows what is

available to spend


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BAVL Report – Budget Available Balance

Pending transactions:

Transactions in process, but not

approved and posted.

These go against your available

balance.


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BAVL Report – Budget Available Balance

If you see the word BAVL it

means the available balance

is held at the Fund/Orgn level

only. Not down to the

account code.


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BAVL Report – Budget Available Balance

Click on underlined fund for

more detail. This takes you

to the OPAL report.


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OPAL Report – Operating LedgerMore detailed information

Data entry organization.

More detailed information.


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OPAL Report – Operating LedgerMore detailed information

Now we see expenditure

account codes. Similar

to TFIM subobject code.

More detailed information.


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OPAL Report – Operating LedgerMore detailed information

Click on an amount to see

transaction detail.


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Transaction History – Transaction level dataMost detailed information

Detailed information by document

number. Transaction description is

included.


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Transaction History – Transaction level dataMost detailed information

If account code begins with “6”, it is a

salary code. Payroll history can be

run by clicking on the symbol next

to the dollar amount. This drill

through will only work if security has

been granted. Payroll history will

not be available until HR go-live.


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Lowest level of detail – Payroll HistorySecurity Applied (Budget HR Report)


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QUESTIONS?


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Budget Financial Reports


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Budget and Data Entry Account Codes

  • Budget Account Code

    • Budget Account Code is similar to TFIM object/revenue code

  • Expenditure/Revenue Account Code

    • Expenditure/Revenue Account Code is similar to TFIM sub-object/sub-revenue source code

  • Report lists all Budget Account Codes and which expenditure account code will use that budget.


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Budget and Data Entry Account Codes


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Budget and Data Entry Account Codes


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Budget Financial Reports


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Organizational Listing

  • Will list every Organization Code in your Department

  • Contains Expenditure Orgn Code – cost center/sub-department level

  • Shows the Budget Control Orgn – this is where the Budget Available Balance is held


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Organizational Listing


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Organizational Listing


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QUESTIONS?

Call the HSC Budget Office if you have questions.

743-2969


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