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Workshop/ Webcast #1 Revised (Phase 1 & 2) Waste Electrical & Electronic Equipment (WEEE) Program Development. February 4, 2009. Slide 1. Welcome!. In person ~ 90 Webcast audience ~ 150+ slides advance automatically enlarge slide

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workshop webcast 1 revised phase 1 2 waste electrical electronic equipment weee program development

Workshop/ Webcast #1Revised (Phase 1 & 2) Waste Electrical & Electronic Equipment (WEEE) Program Development

February 4, 2009

Slide 1

welcome
Welcome!
  • In person ~90
  • Webcast audience ~150+
    • slides advance automatically
    • enlarge slide
    • email box for questions &comments on left-hand side of webcast console
      • use any time
      • please include name & affiliation
  • Archived webcast available for 6 months

Slide 2

today s agenda 1
Today’s Agenda (1)
  • Consultation process
  • Update on Phase 1 program implementation
  • Key features of WEEE Program
  • Introduction to Phase 2 WEEE
  • Preliminary data & projections
  • Questions & answers
  • Break

Slide 3

today s agenda 2
Today’s Agenda (2)
  • Operational considerations
  • Policy considerations
  • How to provide feedback & comments

Slide 4

consolidated program plan
Consolidated Program Plan
  • Consolidate “revised” Phase 1 Program Plan with new Phase 2 program elements
  • Benefits:
    • deliver single integrated program
    • greater level of efficiency for stewards & service providers
  • Final deliverable: revised WEEE Program Plan
    • due to Minister of Environment: July 10, 2009
    • several interim deadlines to be met

Slide 5

progress to date
Progress to Date
  • OES meeting regularly with representatives from MOE & WDO
  • Stewards providing industry information
  • OES awarded the contract to a market research firm on supply of Phase 2 electronics & electrical equipment (EEE) data
  • January 21, 2009: Document for Consultation posted to OES website for comment

See: www.ontarioelectronicstewardship.ca

Slide 7

objectives of today s consultation
Objectives of Today’s Consultation
  • Update key stakeholders
  • Encourage continued engagement in planning process
  • Request feedback & comments on program
  • Options under consideration
  • Provide preliminary planning information
    • identify gaps in our current knowledge

Slide 8

next steps
Next Steps
  • Friday, February 13: deadline for comments
  • Workshop/Webcast #2: target end of March
    • review revised Program Plan

Survey tool available to facilitate comments:

www.ontarioelectronicstewardship.ca

Survey tool link details at end of this presentation

Slide 9

update on phase 1 program implementation

Update on Phase 1 Program Implementation

Gordon DayOES Program Manager

Slide 10

key background documents
Key Background Documents
  • Waste Diversion Act (WDA) – June 2002
  • Ontario Regulation 393/04 – December 2004
  • WDO WEEE Study – July 2005
  • Minister’s Program Request Letter – June 11, 2007
  • OES Report on Consultation to Support Development of WEEE Program Plan
    • published March 31, 2008
  • Phase 1 WEEE Program Plan
    • approved by Minister of Environment July 9, 2008

Slide 11

reminder
Reminder
  • EEE: Electrical & Electronic Equipment
    • designated materials for which stewards must report & pay fees to OES
  • WEEE: Waste Electrical & Electronic Equipment
    • waste EEE for which OES responsible to manage in accordance with specifications outlined in WEEE Program Plan

Slide 12

background
Background
  • OES designated IFO for WEEE
    • Electronic Product Stewardship Canada (EPSC) & Retail Council of Canada (RCC) proposed development of IFO for WEEE.
    • September 2007: OES incorporated
    • October 2007: WDO approved OES as IFO for WEEE
    • July 9, 2008: Minister of the Environment approved Phase 1 WEEE Program Plan

Slide 13

alternatives to the oes weee program
Alternatives to the OES WEEE Program
  • WDA allows for establishment of separate Industry Stewardship Plans (ISP)
      • sections 34(1) & 34(2)
    • after Program Plan approval
    • with consideration of IFO fee-setting cycle
    • ISP can achieve equal or better results
    • procedures for ISPs available at www.wdo.ca

“You’re in until you’re out”

Slide 14

phase 1 update 1
Phase 1 Update (1)
  • Launched online system for stewards & service providers
  • System allows:
    • prospective WEEE primary recyclers to register & complete Electronic Recycling Standard (ERS) application procedure
    • interested organizations to complete application to become OES approved collection site for WEEE
    • companies to register if interested in providing additional reuse & refurbishment services
    • registration for Stewards of Phase 1 & 2 WEEE

Slide 15

phase 1 update 2
Phase 1 Update (2)
  • Re-launched OES website
    • added content for different stakeholder groups
  • Notified potential EEE stewards including:
    • manufacturers, assemblers, distributors, re-sellers, retailers & importers
  • Online registration system for Phase 1 stewards
    • register as possible steward for Phase 2
    • 102 companies already registered with OES as potential stewards
  • Program commencement, April 1, 2009
    • first monthly steward report due May, 2009

Slide 16

phase 1 update 3
Phase 1 Update (3)
  • Stewards will report & pay fees monthly
  • Remitters Agreement allows reporting & payment on behalf of steward
    • 3-way agreement between steward, remitter & OES
    • online “click-wrap” process
    • does not transfer legal obligation; steward remains legally obligated

Slide 17

phase 1 update 4
Phase 1 Update (4)
  • 101 organizations have applied to be WEEE collection sites
    • represents 148 collection sites
    • 55 of these organizations applied to be WEEE reuse & refurbisher collection sites
  • OES board agreed to refund cost of Environmental Management System (EMS) audit for non-commercial organizations

Slide 18

phase 1 update 5
Phase 1 Update (5)
  • 44 companies applied to be primary recyclers of end-of-life (EOL) WEEE
  • 22 currently involved in WEEE primary processing
  • Total of 11 companies have entered information in primary processing application
    • 6incomplete or not yet submitted applications
  • 5 companies submitted & 3 forwarded to SGS Systems & Services (third-party site auditor)
    • determine need for audit of primary &/or downstream processors

Slide 19

phase 1 update 6
Phase 1 Update (6)
  • First WEEE-allocation competitive bid process for audited & approved primary processors to take place in February
    • application process remains open
  • OES will contract with local & regional transportation companies on 90 day bids
  • Request for Expressions of Interest (REOI) for special event collection services is open
    • organizations can still respond
  • RFP for consolidation activities to be released this week

Slide 20

phase 1 weee information sessions
Phase 1 WEEE Information Sessions
  • Steward information session–late February
    • demonstrate reporting & remitter process
  • Municipal collection site information session
    • date to be confirmed (TBC)
  • Non-Municipal Collection Site Information Session
    • date TBC

OES to notify stakeholders via Bits & Bytes email newsletter

Slide 21

who is affected by revisions
Who is Affected by Revisions?
  • Stewards/retailers/distributors/remitters
  • Service Providers
    • collection sites
    • charitable organizations
    • municipalities
    • transporters & consolidation warehousing
    • reuse/ refurbishment organizations
    • primary processors
  • WEEE generators
    • public
    • industrial, commercial & institutional (IC&I) establishments

Slide 23

weee program rules stewards
WEEE Program Rules ─ Stewards
  • Designated stewards* are:
    • Brand Owners─of all EEE
      • resident in Ontario
    • First Importers─of EEE for which they are first importer
    • Franchisors─of EEE which are supplied within relevant franchise system
    • Manufacturers (assemblers)─of unbranded EEE
      • resident in Ontario

*Phase 1 WEEE Program Plan: available at www.ontarioelectronicstewardship.ca

Slide 24

responsibilities of eee stewards
Responsibilities of EEE Stewards
  • Register with OES
  • Declare obligation for Phase 1
  • Report on type & quantity of EEE each steward supplies into the Ontario marketplace
  • Pay fees, if applicable

Register at

https://mtsreg.oesdatasystem.ca/login.aspx or

www.ontarioelectronicstewardship.ca

Slide 25

role of weee service providers
Role of WEEE Service Providers
  • OES service providers include
    • collection site operators
    • reusers & refurbishers
    • transportation & consolidation operators
    • primary end-of-life (EOL) WEEE recyclers
  • Register with OES & apply to provide services

Register at

https://mtsreg.oesdatasystem.ca/login.aspx or

www.ontarioelectronicstewardship.ca

Slide 26

oes standards guidelines
OES Standards & Guidelines
  • Standards exist for all service providers:
    • OES Electronics Recycling Standard
      • Appendix 9a*
    • OES Recycling Standard Guidance Document
      • Appendix 9b*
    • OES Recycling Qualification Process
      • Appendix 9c*
    • WEEE Reuse & Refurbishment Standard
      • Appendix 10a*

*Phase 1 WEEE Program Plan: available at www.ontarioelectronicstewardship.ca

Slide 27

phase 2 weee

Phase 2 WEEE

Introduction

Slide 28

phase 2 obligated materials
Phase 2 Obligated Materials
  • Minister’s Program Request Letter of June 11, 2007
  • 3 major categories from O. Reg. 393/04:
    • Information Technology Equipment (Schedule 2)
    • Telecommunications Equipment (Schedule 3)
    • Audio-Visual Equipment (Schedule 4)
  • 24 designated WEEE materials for Phase 2
    • added to 20 designated Phase 1 WEEE materials

Slide 29

program definitions of obligated materials
Program Definitions of Obligated Materials
  • Proposed material definitions
    • specifies inclusions & exclusions
  • Key to legal authority for OES to require stewards to submit reports & to pay fees

Refer to Handout #1: Material Definitions

available at consultation page of www.ontarioelectronicstewardship.ca

Slide 33

product definitions development
Product Definitions Development
  • OES identified definitions as critical first step
  • Assessed function & components of designated products
  • Integrated with language & criteria in other provinces
    • recognized unique Ontario requirements
  • Initial drafts reviewed with MOE & WDO
    • ensure conformance with intention of Minister & Regulation
  • Presented today for comment

Slide 34

proposed definitions
Proposed Definitions
  • Please review proposed definitions
    • Material definition language
    • EEE inclusions
    • EEE exclusions
  • Questions or comments welcome during Q&A
  • Submit comments & suggestions online

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 36

materials grouped for reporting fee setting 1
Materials Grouped for Reporting & Fee-Setting (1)

*Phase 1 category modified to include Phase 2 EEE

Slide 37

materials grouped for reporting fee setting 2
Materials Grouped for Reporting & Fee-Setting (2)

Please note:

  • Modified 2 Categories from Phase 1 Program Plan
    • Computer Peripherals & Printing & Imaging Devices categories modified for Phase 2 EEE
  • Differentiated sub-categories within material groupings
    • 2 subcategories of Printing & Imaging Devices
    • 4 subcategories of Image, Audio & Video Players & Recorders
  • Priority: to harmonize reporting categories with those of other provinces

Slide 38

constant weee program elements
Constant WEEE Program Elements

Elements from Phase 1 that will not be changing*

  • MOE enforcement
  • Steward reporting schedule
  • Definition of Stewards of EEE
  • Phase 1 Product Definitions
    • Desktop Computers
    • Portable Computers
    • Monitors
    • Televisions

* Please note that this list is not exclusive

Slide 39

the big picture
The Big Picture…
  • Revised (Phase 1 & 2) WEEE Program Plan will incorporate data on Phase 1 & 2 products
  • Material categories
    • maintain some material categories
    • modify some material categories
    • introduce new material categories
  • Increase overall material managed under WEEE program

Slide 41

phase 1 2 weee under regulation 393 04
Phase 1 & 2 WEEE Under Regulation 393/04

*as per WDO WEEE Study Report results (2005): data do not include copiers (Phase 2)

Slide 42

purpose of gathering data
Purpose of Gathering Data
  • Required to set targets for
    • accessibility
    • collection
    • recycling
  • Establish performance benchmarks such as
    • total volumes collected
    • total volumes reused/refurbished
    • total volumes recycled
    • total costs
    • others

Slide 43

compiling data
Compiling Data
  • Data available to date
    • updated estimates from WEEE Study (WDO, 2005)
    • Inter-Provincial Phase 2 Study (commissioned by SWEEP, ACES & ESABC)
      • www.acestewardship.ca/pdf/ACES_Phase11_EHF_Report.pdf
    • Electro-Federation of Canada
    • industry survey responses re: capacity

Slide 44

seeking additional data
Seeking Additional Data
  • Other potential sources & efforts:
    • soliciting input from stewards & industry
    • purchasing supplied for use data from commercial market research companies

Upload information &/or data files*

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

*Note: comments will be included as part of official record but not attributed

Slide 45

projected quantities of weee
Projected Quantities of WEEE

WEEE Discard Model:

  • Used in Phase 1 plan & by other provincial programs
  • Predictive tool to estimate when EEE products supplied become WEEE & available for collection by OES
  • Model inputs include:
    • historic quantities supplied into Ontario
    • assumptions on “first life” & reuse/storage
    • historic product weights

Slide 46

preliminary data
Preliminary Data
  • Broken into 5 Material Groupings for Phase 2
  • Sub-categories identified within Material Groupings

Refer to Handout #2: Preliminary Data

at consultation page of www.ontarioelectronicstewardship.ca

Slide 47

data on eee supplied into ontario
Data on EEE Supplied into Ontario
  • Supplied into Ontario - EEE (products)
  • Current status
    • no data on ‘Aftermarket Vehicle’ subcategory
      • replacement audio/video players & recorders for post-sale installation in vehicles
    • data do not distinguish desktop vs. floor-standing model for Printing & Imaging Devices
    • data on business-to-business sales & distribution networks have been unavailable

Upload information &/or data files via

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 49

data on weee available for collection
Data on WEEE Available for Collection
  • Available for Collection – WEEE
    • generators wish to dispose
  • Limited data on lifespans of certain Phase 2 EEE affecting ‘Available for Collection’ calculation

Upload information and/or data files via:

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 55

preliminary ontario available for collection image audio video players recorders
Preliminary Ontario Available for Collection -Image, Audio & Video Players & Recorders

Tonnes

Slide 57

preliminary ontario available for collection cellular phones pdas pagers
Preliminary Ontario Available for Collection -Cellular Phones, PDAs & Pagers

Tonnes

Slide 58

preliminary ontario available for collection computer peripherals phase 2 only
Preliminary Ontario Available for Collection -Computer Peripherals (Phase 2 Only)

Tonnes

Slide 60

request for feedback
Request for Feedback
  • OES seeks your feedback & insight on preliminary data projections for Phase 2 materials

Provide comments & upload information &/or data files via:

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 61

questions

Questions?

Slide 62

break

Break

BREAK

(15 – 20 minutes)

Slide 63

next topics
Next Topics
  • Operations considerations
  • Policy considerations
  • How to provide feedback & comments

Slide 65

implications for phase 1 program operations

Implications for Phase 1 Program Operations

Gordon DayOES Program Manager

Slide 66

facilitating opportunities for reuse
Facilitating Opportunities for Reuse
  • Program requires 3Rs (reduce, reuse, recycle) approach
  • Phase 2 brings new opportunities to increase reuse &/or refurbishment
    • cell phones; copiers; WEEE components etc.
    • reduced privacy concerns
  • Partnerships with existing reuse/refurbishment programs & activities to increase access & capture of WEEE
  • Creating direct reuse/refurbishment channels

Slide 67

investigating specific reuse initiatives
Investigating Specific Reuse Initiatives
  • Electronic Materials Exchange Network
    • online generator sale/exchange of WEEE
    • already happening in certain regions of Ontario
  • Empowering generators
    • web-based search tool; allows generators to direct WEEE for desired end-use (reuse vs. recycling vs. destruction)
  • Component reuse
    • rechargeable batteries: laptops, cell phones, etc.

Slide 72

reuse refurbishment processing capacity phases 1 2
Reuse, Refurbishment & Processing Capacity–Phases 1 & 2
  • Survey distributed to industry reuse/refurbishers & processors (closed January 2009)
  • 12 companies responded; 15 different sites
  • Preliminary assessment of capacity for Phase 2 WEEE reuse/ refurbishment & processing in Ontario: ~ 88,500 tonnes

Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 68

new collection opportunities
New Collection Opportunities
  • Handheld WEEE
    • smaller = easier for generators to dispose; easier for OES to collect
    • target key generators: schools/offices, etc.
    • more feasible for interested commercial/retailers
    • increase number of access/collection points
  • Increased number of collection channels
    • improved accessibility for generators

Slide 69

review collection site requirements
Review Collection Site Requirements
  • New materials create new options for
    • modifying sorting & packaging requirements
    • packaging specifications
    • transport containers options
      • requirements at depot different than public drop-off
    • municipal vs. commercial/retail needs

Slide 70

review consolidation process
Review Consolidation Process
  • Assess optimum conditions for directing WEEE through consolidation
  • Investigate alternatives to consolidation
    • by region, by material grouping
  • Assess potential to maximize efficiencies within existing consolidation process
  • Evaluate opportunities for direct-shipment channel options
    • IC&I generators ship direct to processor
    • public generators mail WEEE direct to processor

Slide 71

weee allocation process
WEEE Allocation Process
  • Program plan included a comprehensive allocation process for collected WEEE
  • Objectives of process include:
    • meet targets in a manner to maximize environmental outcomes and in a cost effective manner
    • WEEE processors must meet or exceed the ERS
    • contract with primary processors in a fair and transparent system that supports diversity and ensures sufficient overall processing capacity
    • foster continuous improvement in contracted processors environmental and economic performance.

Slide 73

operational considerations on allocation process
Operational Considerations on Allocation Process
  • Timing of bids & contract timing
    • how does Phase 2 impact timing of bids?
  • Bid evaluation criteria
    • should they be modified for Phase 2 materials?
  • Changes how materials are collected and handled may impact allocation process
  • Continued opportunities for new entrants
    • must meet the ERS requirements

Slide 74

request for feedback75
Request for Feedback
  • OES seeks your feedback on the implications for Phase 1 Program

Provide comments & upload information and/or data files via:

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 75

first program to add phase 2 materials
First Program to Add Phase 2 materials
  • Simultaneously modify Phase 1 plan & add new materials
  • Requires modifications to:
    • material groupings
    • incentive payments
    • fee setting methodology
    • governance
  • New issues to consider:
    • materials managed under multiple programs
    • promotion & education strategies
    • determining commencement date

Slide 77

material groupings
Material Groupings
  • Revised material groupings for fee-setting:

Slide 78

is 165 tonne incentive payment still valid
Is $165/tonne Incentive Payment Still Valid?
  • Radically different economic conditions
    • commodity prices
    • fuel prices
  • New mix of materials
    • new sizes & shapes
    • material composition different
  • New collection strategies required?
    • new channels for small WEEE?
    • shipping from generator directly to processor?

Slide 79

fee setting methodology 1 guiding principles
Fee-Setting Methodology (1)─Guiding Principles
  • Existing:
    • no cross-subsidization of management costs across WEEE groups
    • steward fees based on supplied EEE units
    • fee-setting begins with cost to manage WEEE groups
    • material-specific fees may be modified
    • common & shared costs assessed in fair & transparent manner
  • New:
    • cost of obsolete WEEE assessed on successive product technology

Slide 80

cost of obsolete weee
Cost of Obsolete WEEE
  • ‘Obsolete WEEE’ – technologies no longer supplied (e.g. 8-track player)
  • “Successive product technology”─cost to manage obsolete WEEE applied to steward fees for obligated device that follows/replaces it

Illustrative Example:

Slide 81

fee setting methodology 2
Fee-Setting Methodology (2)
  • Existing provisions
    • OES board may consider applying factors to achieve policy objectives
    • add appropriate share of any shortfall or surplus
      • should there be greater contingency allowance?
  • New considerations
    • how to recover appropriate share of costs of Phase 1 efforts that benefit Phase 2
      • what to include (plan development, R&D)?
      • how to allocate (relative to total fees, number of stewards)?
    • how to modify fee-setting
      • build into following year fees?

Slide 82

governance of oes
Governance of OES
  • Existing plan proposed re-evaluation of governance structure after initial steward registration
  • Governance proposal to be included with revised program plan
    • proposal for regulation governing composition & appointment of Board of Directors
    • to reflect composition of registered stewards
    • IFO governance issues being examined as part of Waste Diversion Act (WDA) review

Slide 83

materials managed under multiple programs
Materials Managed Under Multiple Programs
  • Batteries, fluorescent bulbs & tubes designated under MHSW program
    • ERS Guidance Document requires removal prior to mechanical processing
  • Legal obligation remains with designated IFO (Stewardship Ontario)
  • Options to consider
    • WEEE processors register as MHSW collection sites
    • reciprocal agreement between IFOs
      • steward reporting
      • accounting for management costs

Slide 84

promotion education strategies
Promotion & Education Strategies
  • 3 approved WDO programs
    • Blue Box, MHSW & WEEE
    • tires program under development
  • All programs target overlapping consumers/users
    • potential for common return sites
  • Need for greater coordination & efficiency in delivery strategies
    • program goals & objectives
    • where to take designated materials
  • OES & Stewardship Ontario evaluating common “Do What You Can” brand & shared platforms

Slide 85

what will be revised plan commencement date
What Will be Revised Plan Commencement Date?
  • Revised plan to be submitted July 2009
    • 2–4 weeks to post for comment
    • 30–90 day comment period
  • MOE review & approval time unknown
  • Revised plan approval
    • earliest: late September 2009?
    • possibly December 2009 or later?
  • Revised Phase 1 fees required April 1 2010 if revised plan not approved or approval delayed
    • when to begin Phase 1 Year 2 fee setting?

Slide 86

consultation survey tool
Consultation Survey Tool
  • New method for submitting feedback & comments on issues in
    • workshop/ webcast
    • Document for Consultation
  • Access survey tool at OES website (see box at bottom)

www.ontarioelectronicstewardship.ca

Slide 87

completing the survey
Completing the Survey
  • First page outlines survey submission process, tips, & other information

Slide 88

questions89

Questions?

Slide 89

we want to hear from you
We Want to Hear from You!
  • Provide your comments to OES
    • include comments & questions
    • upload files & documents
    • help OES obtain industry data & information
    • all submissions will be entered as part of record but will be unattributed

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 90

reminder91
Reminder
  • Comments & feedback required by February 13
    • Document for Consultation
    • Workshop/Webcast #1 (today)
  • Post draft Preliminary Plan: March 16
  • End of March: Workshop/Webcast #2

Slide 91

thank you

Thank you!

Slide 92

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