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Workshop/ Webcast #1 Revised (Phase 1 & 2) Waste Electrical & Electronic Equipment (WEEE) Program Development. February 4, 2009. Slide 1. Welcome!. In person ~ 90 Webcast audience ~ 150+ slides advance automatically enlarge slide

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Workshop webcast 1 revised phase 1 2 waste electrical electronic equipment weee program development l.jpg

Workshop/ Webcast #1Revised (Phase 1 & 2) Waste Electrical & Electronic Equipment (WEEE) Program Development

February 4, 2009

Slide 1


Welcome l.jpg
Welcome!

  • In person ~90

  • Webcast audience ~150+

    • slides advance automatically

    • enlarge slide

    • email box for questions &comments on left-hand side of webcast console

      • use any time

      • please include name & affiliation

  • Archived webcast available for 6 months

Slide 2


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Today’s Agenda (1)

  • Consultation process

  • Update on Phase 1 program implementation

  • Key features of WEEE Program

  • Introduction to Phase 2 WEEE

  • Preliminary data & projections

  • Questions & answers

  • Break

Slide 3


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Today’s Agenda (2)

  • Operational considerations

  • Policy considerations

  • How to provide feedback & comments

Slide 4


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Consolidated Program Plan

  • Consolidate “revised” Phase 1 Program Plan with new Phase 2 program elements

  • Benefits:

    • deliver single integrated program

    • greater level of efficiency for stewards & service providers

  • Final deliverable: revised WEEE Program Plan

    • due to Minister of Environment: July 10, 2009

    • several interim deadlines to be met

Slide 5



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Progress to Date

  • OES meeting regularly with representatives from MOE & WDO

  • Stewards providing industry information

  • OES awarded the contract to a market research firm on supply of Phase 2 electronics & electrical equipment (EEE) data

  • January 21, 2009: Document for Consultation posted to OES website for comment

See: www.ontarioelectronicstewardship.ca

Slide 7


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Objectives of Today’s Consultation

  • Update key stakeholders

  • Encourage continued engagement in planning process

  • Request feedback & comments on program

  • Options under consideration

  • Provide preliminary planning information

    • identify gaps in our current knowledge

Slide 8


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Next Steps

  • Friday, February 13: deadline for comments

  • Workshop/Webcast #2: target end of March

    • review revised Program Plan

Survey tool available to facilitate comments:

www.ontarioelectronicstewardship.ca

Survey tool link details at end of this presentation

Slide 9


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Update on Phase 1 Program Implementation

Gordon DayOES Program Manager

Slide 10


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Key Background Documents

  • Waste Diversion Act (WDA) – June 2002

  • Ontario Regulation 393/04 – December 2004

  • WDO WEEE Study – July 2005

  • Minister’s Program Request Letter – June 11, 2007

  • OES Report on Consultation to Support Development of WEEE Program Plan

    • published March 31, 2008

  • Phase 1 WEEE Program Plan

    • approved by Minister of Environment July 9, 2008

Slide 11


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Reminder

  • EEE: Electrical & Electronic Equipment

    • designated materials for which stewards must report & pay fees to OES

  • WEEE: Waste Electrical & Electronic Equipment

    • waste EEE for which OES responsible to manage in accordance with specifications outlined in WEEE Program Plan

Slide 12


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Background

  • OES designated IFO for WEEE

    • Electronic Product Stewardship Canada (EPSC) & Retail Council of Canada (RCC) proposed development of IFO for WEEE.

    • September 2007: OES incorporated

    • October 2007: WDO approved OES as IFO for WEEE

    • July 9, 2008: Minister of the Environment approved Phase 1 WEEE Program Plan

Slide 13


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Alternatives to the OES WEEE Program

  • WDA allows for establishment of separate Industry Stewardship Plans (ISP)

    • sections 34(1) & 34(2)

  • after Program Plan approval

  • with consideration of IFO fee-setting cycle

  • ISP can achieve equal or better results

  • procedures for ISPs available at www.wdo.ca

“You’re in until you’re out”

Slide 14


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Phase 1 Update (1)

  • Launched online system for stewards & service providers

  • System allows:

    • prospective WEEE primary recyclers to register & complete Electronic Recycling Standard (ERS) application procedure

    • interested organizations to complete application to become OES approved collection site for WEEE

    • companies to register if interested in providing additional reuse & refurbishment services

    • registration for Stewards of Phase 1 & 2 WEEE

Slide 15


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Phase 1 Update (2)

  • Re-launched OES website

    • added content for different stakeholder groups

  • Notified potential EEE stewards including:

    • manufacturers, assemblers, distributors, re-sellers, retailers & importers

  • Online registration system for Phase 1 stewards

    • register as possible steward for Phase 2

    • 102 companies already registered with OES as potential stewards

  • Program commencement, April 1, 2009

    • first monthly steward report due May, 2009

Slide 16


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Phase 1 Update (3)

  • Stewards will report & pay fees monthly

  • Remitters Agreement allows reporting & payment on behalf of steward

    • 3-way agreement between steward, remitter & OES

    • online “click-wrap” process

    • does not transfer legal obligation; steward remains legally obligated

Slide 17


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Phase 1 Update (4)

  • 101 organizations have applied to be WEEE collection sites

    • represents 148 collection sites

    • 55 of these organizations applied to be WEEE reuse & refurbisher collection sites

  • OES board agreed to refund cost of Environmental Management System (EMS) audit for non-commercial organizations

Slide 18


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Phase 1 Update (5)

  • 44 companies applied to be primary recyclers of end-of-life (EOL) WEEE

  • 22 currently involved in WEEE primary processing

  • Total of 11 companies have entered information in primary processing application

    • 6incomplete or not yet submitted applications

  • 5 companies submitted & 3 forwarded to SGS Systems & Services (third-party site auditor)

    • determine need for audit of primary &/or downstream processors

Slide 19


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Phase 1 Update (6)

  • First WEEE-allocation competitive bid process for audited & approved primary processors to take place in February

    • application process remains open

  • OES will contract with local & regional transportation companies on 90 day bids

  • Request for Expressions of Interest (REOI) for special event collection services is open

    • organizations can still respond

  • RFP for consolidation activities to be released this week

Slide 20


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Phase 1 WEEE Information Sessions

  • Steward information session–late February

    • demonstrate reporting & remitter process

  • Municipal collection site information session

    • date to be confirmed (TBC)

  • Non-Municipal Collection Site Information Session

    • date TBC

OES to notify stakeholders via Bits & Bytes email newsletter

Slide 21


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Development of Revised (Phase 1 & 2) WEEE Program Plan

Jennifer Russell

Slide 22


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Who is Affected by Revisions?

  • Stewards/retailers/distributors/remitters

  • Service Providers

    • collection sites

    • charitable organizations

    • municipalities

    • transporters & consolidation warehousing

    • reuse/ refurbishment organizations

    • primary processors

  • WEEE generators

    • public

    • industrial, commercial & institutional (IC&I) establishments

Slide 23


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WEEE Program Rules ─ Stewards

  • Designated stewards* are:

    • Brand Owners─of all EEE

      • resident in Ontario

    • First Importers─of EEE for which they are first importer

    • Franchisors─of EEE which are supplied within relevant franchise system

    • Manufacturers (assemblers)─of unbranded EEE

      • resident in Ontario

*Phase 1 WEEE Program Plan: available at www.ontarioelectronicstewardship.ca

Slide 24


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Responsibilities of EEE Stewards

  • Register with OES

  • Declare obligation for Phase 1

  • Report on type & quantity of EEE each steward supplies into the Ontario marketplace

  • Pay fees, if applicable

Register at

https://mtsreg.oesdatasystem.ca/login.aspx or

www.ontarioelectronicstewardship.ca

Slide 25


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Role of WEEE Service Providers

  • OES service providers include

    • collection site operators

    • reusers & refurbishers

    • transportation & consolidation operators

    • primary end-of-life (EOL) WEEE recyclers

  • Register with OES & apply to provide services

Register at

https://mtsreg.oesdatasystem.ca/login.aspx or

www.ontarioelectronicstewardship.ca

Slide 26


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OES Standards & Guidelines

  • Standards exist for all service providers:

    • OES Electronics Recycling Standard

      • Appendix 9a*

    • OES Recycling Standard Guidance Document

      • Appendix 9b*

    • OES Recycling Qualification Process

      • Appendix 9c*

    • WEEE Reuse & Refurbishment Standard

      • Appendix 10a*

*Phase 1 WEEE Program Plan: available at www.ontarioelectronicstewardship.ca

Slide 27


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Phase 2 WEEE

Introduction

Slide 28


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Phase 2 Obligated Materials

  • Minister’s Program Request Letter of June 11, 2007

  • 3 major categories from O. Reg. 393/04:

    • Information Technology Equipment (Schedule 2)

    • Telecommunications Equipment (Schedule 3)

    • Audio-Visual Equipment (Schedule 4)

  • 24 designated WEEE materials for Phase 2

    • added to 20 designated Phase 1 WEEE materials

Slide 29





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Program Definitions of Obligated Materials

  • Proposed material definitions

    • specifies inclusions & exclusions

  • Key to legal authority for OES to require stewards to submit reports & to pay fees

Refer to Handout #1: Material Definitions

available at consultation page of www.ontarioelectronicstewardship.ca

Slide 33


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Product Definitions Development

  • OES identified definitions as critical first step

  • Assessed function & components of designated products

  • Integrated with language & criteria in other provinces

    • recognized unique Ontario requirements

  • Initial drafts reviewed with MOE & WDO

    • ensure conformance with intention of Minister & Regulation

  • Presented today for comment

Slide 34



Proposed definitions l.jpg
Proposed Definitions

  • Please review proposed definitions

    • Material definition language

    • EEE inclusions

    • EEE exclusions

  • Questions or comments welcome during Q&A

  • Submit comments & suggestions online

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 36


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Materials Grouped for Reporting & Fee-Setting (1)

*Phase 1 category modified to include Phase 2 EEE

Slide 37


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Materials Grouped for Reporting & Fee-Setting (2)

Please note:

  • Modified 2 Categories from Phase 1 Program Plan

    • Computer Peripherals & Printing & Imaging Devices categories modified for Phase 2 EEE

  • Differentiated sub-categories within material groupings

    • 2 subcategories of Printing & Imaging Devices

    • 4 subcategories of Image, Audio & Video Players & Recorders

  • Priority: to harmonize reporting categories with those of other provinces

Slide 38


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Constant WEEE Program Elements

Elements from Phase 1 that will not be changing*

  • MOE enforcement

  • Steward reporting schedule

  • Definition of Stewards of EEE

  • Phase 1 Product Definitions

    • Desktop Computers

    • Portable Computers

    • Monitors

    • Televisions

* Please note that this list is not exclusive

Slide 39



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The Big Picture…

  • Revised (Phase 1 & 2) WEEE Program Plan will incorporate data on Phase 1 & 2 products

  • Material categories

    • maintain some material categories

    • modify some material categories

    • introduce new material categories

  • Increase overall material managed under WEEE program

Slide 41


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Phase 1 & 2 WEEE Under Regulation 393/04

*as per WDO WEEE Study Report results (2005): data do not include copiers (Phase 2)

Slide 42


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Purpose of Gathering Data

  • Required to set targets for

    • accessibility

    • collection

    • recycling

  • Establish performance benchmarks such as

    • total volumes collected

    • total volumes reused/refurbished

    • total volumes recycled

    • total costs

    • others

Slide 43


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Compiling Data

  • Data available to date

    • updated estimates from WEEE Study (WDO, 2005)

    • Inter-Provincial Phase 2 Study (commissioned by SWEEP, ACES & ESABC)

      • www.acestewardship.ca/pdf/ACES_Phase11_EHF_Report.pdf

    • Electro-Federation of Canada

    • industry survey responses re: capacity

Slide 44


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Seeking Additional Data

  • Other potential sources & efforts:

    • soliciting input from stewards & industry

    • purchasing supplied for use data from commercial market research companies

Upload information &/or data files*

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

*Note: comments will be included as part of official record but not attributed

Slide 45


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Projected Quantities of WEEE

WEEE Discard Model:

  • Used in Phase 1 plan & by other provincial programs

  • Predictive tool to estimate when EEE products supplied become WEEE & available for collection by OES

  • Model inputs include:

    • historic quantities supplied into Ontario

    • assumptions on “first life” & reuse/storage

    • historic product weights

Slide 46


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Preliminary Data

  • Broken into 5 Material Groupings for Phase 2

  • Sub-categories identified within Material Groupings

Refer to Handout #2: Preliminary Data

at consultation page of www.ontarioelectronicstewardship.ca

Slide 47



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Data on EEE Supplied into Ontario

  • Supplied into Ontario - EEE (products)

  • Current status

    • no data on ‘Aftermarket Vehicle’ subcategory

      • replacement audio/video players & recorders for post-sale installation in vehicles

    • data do not distinguish desktop vs. floor-standing model for Printing & Imaging Devices

    • data on business-to-business sales & distribution networks have been unavailable

Upload information &/or data files via

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 49


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Preliminary Supplied into Ontario – Printing & Imaging Devices

Tonnes

Slide 50


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Preliminary Supplied into Ontario – Image, Audio & Video Players & Recorders

Tonnes

Slide 51


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Preliminary Supplied into Ontario – Cellular Phones, PDAs & Pagers

Tonnes

Slide 52


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Preliminary Supplied into Ontario – Telephones & Telephone Accessories

Tonnes

Slide 53


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Preliminary Supplied into Ontario – Computer Peripherals (Phase 2 Only)

Tonnes

Slide 54


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Data on WEEE Available for Collection

  • Available for Collection – WEEE

    • generators wish to dispose

  • Limited data on lifespans of certain Phase 2 EEE affecting ‘Available for Collection’ calculation

Upload information and/or data files via:

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 55


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Preliminary Ontario Available for Collection -Printing & Imaging Devices

Tonnes

Slide 56


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Preliminary Ontario Available for Collection -Image, Audio & Video Players & Recorders

Tonnes

Slide 57


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Preliminary Ontario Available for Collection -Cellular Phones, PDAs & Pagers

Tonnes

Slide 58


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Preliminary Ontario Available for Collection -Telephones & Telephone Accessories

Tonnes

Slide 59


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Preliminary Ontario Available for Collection -Computer Peripherals (Phase 2 Only)

Tonnes

Slide 60


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Request for Feedback

  • OES seeks your feedback & insight on preliminary data projections for Phase 2 materials

Provide comments & upload information &/or data files via:

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 61


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Questions?

Slide 62


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Break

BREAK

(15 – 20 minutes)

Slide 63


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Welcome Back!

Slide 64


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Next Topics

  • Operations considerations

  • Policy considerations

  • How to provide feedback & comments

Slide 65


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Implications for Phase 1 Program Operations

Gordon DayOES Program Manager

Slide 66


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Facilitating Opportunities for Reuse

  • Program requires 3Rs (reduce, reuse, recycle) approach

  • Phase 2 brings new opportunities to increase reuse &/or refurbishment

    • cell phones; copiers; WEEE components etc.

    • reduced privacy concerns

  • Partnerships with existing reuse/refurbishment programs & activities to increase access & capture of WEEE

  • Creating direct reuse/refurbishment channels

Slide 67


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Investigating Specific Reuse Initiatives

  • Electronic Materials Exchange Network

    • online generator sale/exchange of WEEE

    • already happening in certain regions of Ontario

  • Empowering generators

    • web-based search tool; allows generators to direct WEEE for desired end-use (reuse vs. recycling vs. destruction)

  • Component reuse

    • rechargeable batteries: laptops, cell phones, etc.

Slide 72


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Reuse, Refurbishment & Processing Capacity–Phases 1 & 2

  • Survey distributed to industry reuse/refurbishers & processors (closed January 2009)

  • 12 companies responded; 15 different sites

  • Preliminary assessment of capacity for Phase 2 WEEE reuse/ refurbishment & processing in Ontario: ~ 88,500 tonnes

Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 68


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New Collection Opportunities

  • Handheld WEEE

    • smaller = easier for generators to dispose; easier for OES to collect

    • target key generators: schools/offices, etc.

    • more feasible for interested commercial/retailers

    • increase number of access/collection points

  • Increased number of collection channels

    • improved accessibility for generators

Slide 69


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Review Collection Site Requirements

  • New materials create new options for

    • modifying sorting & packaging requirements

    • packaging specifications

    • transport containers options

      • requirements at depot different than public drop-off

    • municipal vs. commercial/retail needs

Slide 70


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Review Consolidation Process

  • Assess optimum conditions for directing WEEE through consolidation

  • Investigate alternatives to consolidation

    • by region, by material grouping

  • Assess potential to maximize efficiencies within existing consolidation process

  • Evaluate opportunities for direct-shipment channel options

    • IC&I generators ship direct to processor

    • public generators mail WEEE direct to processor

Slide 71


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WEEE Allocation Process

  • Program plan included a comprehensive allocation process for collected WEEE

  • Objectives of process include:

    • meet targets in a manner to maximize environmental outcomes and in a cost effective manner

    • WEEE processors must meet or exceed the ERS

    • contract with primary processors in a fair and transparent system that supports diversity and ensures sufficient overall processing capacity

    • foster continuous improvement in contracted processors environmental and economic performance.

Slide 73


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Operational Considerations on Allocation Process

  • Timing of bids & contract timing

    • how does Phase 2 impact timing of bids?

  • Bid evaluation criteria

    • should they be modified for Phase 2 materials?

  • Changes how materials are collected and handled may impact allocation process

  • Continued opportunities for new entrants

    • must meet the ERS requirements

Slide 74


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Request for Feedback

  • OES seeks your feedback on the implications for Phase 1 Program

Provide comments & upload information and/or data files via:

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 75



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First Program to Add Phase 2 materials

  • Simultaneously modify Phase 1 plan & add new materials

  • Requires modifications to:

    • material groupings

    • incentive payments

    • fee setting methodology

    • governance

  • New issues to consider:

    • materials managed under multiple programs

    • promotion & education strategies

    • determining commencement date

Slide 77


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Material Groupings

  • Revised material groupings for fee-setting:

Slide 78


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Is $165/tonne Incentive Payment Still Valid?

  • Radically different economic conditions

    • commodity prices

    • fuel prices

  • New mix of materials

    • new sizes & shapes

    • material composition different

  • New collection strategies required?

    • new channels for small WEEE?

    • shipping from generator directly to processor?

Slide 79


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Fee-Setting Methodology (1)─Guiding Principles

  • Existing:

    • no cross-subsidization of management costs across WEEE groups

    • steward fees based on supplied EEE units

    • fee-setting begins with cost to manage WEEE groups

    • material-specific fees may be modified

    • common & shared costs assessed in fair & transparent manner

  • New:

    • cost of obsolete WEEE assessed on successive product technology

Slide 80


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Cost of Obsolete WEEE

  • ‘Obsolete WEEE’ – technologies no longer supplied (e.g. 8-track player)

  • “Successive product technology”─cost to manage obsolete WEEE applied to steward fees for obligated device that follows/replaces it

Illustrative Example:

Slide 81


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Fee-Setting Methodology (2)

  • Existing provisions

    • OES board may consider applying factors to achieve policy objectives

    • add appropriate share of any shortfall or surplus

      • should there be greater contingency allowance?

  • New considerations

    • how to recover appropriate share of costs of Phase 1 efforts that benefit Phase 2

      • what to include (plan development, R&D)?

      • how to allocate (relative to total fees, number of stewards)?

    • how to modify fee-setting

      • build into following year fees?

Slide 82


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Governance of OES

  • Existing plan proposed re-evaluation of governance structure after initial steward registration

  • Governance proposal to be included with revised program plan

    • proposal for regulation governing composition & appointment of Board of Directors

    • to reflect composition of registered stewards

    • IFO governance issues being examined as part of Waste Diversion Act (WDA) review

Slide 83


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Materials Managed Under Multiple Programs

  • Batteries, fluorescent bulbs & tubes designated under MHSW program

    • ERS Guidance Document requires removal prior to mechanical processing

  • Legal obligation remains with designated IFO (Stewardship Ontario)

  • Options to consider

    • WEEE processors register as MHSW collection sites

    • reciprocal agreement between IFOs

      • steward reporting

      • accounting for management costs

Slide 84


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Promotion & Education Strategies

  • 3 approved WDO programs

    • Blue Box, MHSW & WEEE

    • tires program under development

  • All programs target overlapping consumers/users

    • potential for common return sites

  • Need for greater coordination & efficiency in delivery strategies

    • program goals & objectives

    • where to take designated materials

  • OES & Stewardship Ontario evaluating common “Do What You Can” brand & shared platforms

Slide 85


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What Will be Revised Plan Commencement Date?

  • Revised plan to be submitted July 2009

    • 2–4 weeks to post for comment

    • 30–90 day comment period

  • MOE review & approval time unknown

  • Revised plan approval

    • earliest: late September 2009?

    • possibly December 2009 or later?

  • Revised Phase 1 fees required April 1 2010 if revised plan not approved or approval delayed

    • when to begin Phase 1 Year 2 fee setting?

Slide 86


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Consultation Survey Tool

  • New method for submitting feedback & comments on issues in

    • workshop/ webcast

    • Document for Consultation

  • Access survey tool at OES website (see box at bottom)

    www.ontarioelectronicstewardship.ca

Slide 87


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Completing the Survey

  • First page outlines survey submission process, tips, & other information

Slide 88


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Questions?

Slide 89


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We Want to Hear from You!

  • Provide your comments to OES

    • include comments & questions

    • upload files & documents

    • help OES obtain industry data & information

    • all submissions will be entered as part of record but will be unattributed

OES Consultation Survey Tool

www.ontarioelectronicstewardship.ca

Slide 90


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Reminder

  • Comments & feedback required by February 13

    • Document for Consultation

    • Workshop/Webcast #1 (today)

  • Post draft Preliminary Plan: March 16

  • End of March: Workshop/Webcast #2

Slide 91


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Thank you!

Slide 92


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