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Business Letter Format PowerPoint PPT Presentation


Business Letter Format Modified or Block Layout Use Mouse Click to transition to next slide There are six major parts. Date Main Address Salutation Body of the Letter Complimentary Close Writer’s Typed Name Date

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Business Letter Format

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Business letter format l.jpg

Business Letter Format

Modified or Block Layout

Use Mouse Click to transition to next slide


There are six major parts l.jpg

There are six major parts.

  • Date

  • Main Address

  • Salutation

  • Body of the Letter

  • Complimentary Close

  • Writer’s Typed Name


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Date

The month of the year should be written out, followed by the day and the year. Here is an example:

January 1, 2004


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The Main Address

The main address is who is receiving the letter.

An example would be:

Mrs. Jane Doe

Box 195

Somewhere, NC 28543


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The Salutation

The Salutation is the greeting of the letter.

An example would be:

Dear Mrs. Doe:

or

To Whom It May Concern:


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The Body

The Body of the Letter refers to what is actually written in the letter. In block format all paragraphs should begin at the left margin. In modified format, the paragraphs may be indented or blocked, but you must be consistent throughout the letter.


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The Complimentary Close

The Complimentary Close is the closing of the letter. It may take several different forms depending on how well you know the receiver of the letter.

Some examples would be:

  • Sincerely,

  • Cordially,


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The Writer’s Typed Name

The writer’s typed name is placed four lines below the complimentary close. The space between the complimentary close and the writer’s typed name is called the signature block. The writer should sign their name here.

Here is an example:

Sincerely,

John Doe

Mr. John Doe


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SIXMAJORPARTS

Date

Main Address

Salutation

Business Format Block Style

Body

Complimentary Close

Writers Typed Name


Slide10 l.jpg

SIX MAJOR PARTS

Business Format Modified Block

DATE

Main Address

Salutation

Body

Complimentary Close

Writers Typed Name


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