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Business Letter Format - PowerPoint PPT Presentation


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Business Letter Format Modified or Block Layout Use Mouse Click to transition to next slide There are six major parts. Date Main Address Salutation Body of the Letter Complimentary Close Writer’s Typed Name Date

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business letter format

Business Letter Format

Modified or Block Layout

Use Mouse Click to transition to next slide

there are six major parts
There are six major parts.
  • Date
  • Main Address
  • Salutation
  • Body of the Letter
  • Complimentary Close
  • Writer’s Typed Name
slide3
Date

The month of the year should be written out, followed by the day and the year. Here is an example:

January 1, 2004

the main address
The Main Address

The main address is who is receiving the letter.

An example would be:

Mrs. Jane Doe

Box 195

Somewhere, NC 28543

the salutation
The Salutation

The Salutation is the greeting of the letter.

An example would be:

Dear Mrs. Doe:

or

To Whom It May Concern:

the body
The Body

The Body of the Letter refers to what is actually written in the letter. In block format all paragraphs should begin at the left margin. In modified format, the paragraphs may be indented or blocked, but you must be consistent throughout the letter.

the complimentary close
The Complimentary Close

The Complimentary Close is the closing of the letter. It may take several different forms depending on how well you know the receiver of the letter.

Some examples would be:

  • Sincerely,
  • Cordially,
the writer s typed name
The Writer’s Typed Name

The writer’s typed name is placed four lines below the complimentary close. The space between the complimentary close and the writer’s typed name is called the signature block. The writer should sign their name here.

Here is an example:

Sincerely,

John Doe

Mr. John Doe

slide9

SIXMAJORPARTS

Date

Main Address

Salutation

Business Format Block Style

Body

Complimentary Close

Writers Typed Name

slide10

SIX MAJOR PARTS

Business Format Modified Block

DATE

Main Address

Salutation

Body

Complimentary Close

Writers Typed Name

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