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GCRA Competitive Crew Team Meeting. March 31, 2003. Agenda. 6:45pm 6:55pm 7:05pm 7:15pm 7:25pm 7:40pm 8:00pm 8:10pm 8:30pm 8:45pm. New Member Mentor Program: Liz Hamilton Speakmon Recap: Paul Denney Progress Toward Vision 1: Liz Hamilton/Ryan Briggs

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Gcra competitive crew team meeting l.jpg

GCRA Competitive Crew Team Meeting

March 31, 2003


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Agenda

6:45pm

6:55pm

7:05pm

7:15pm

7:25pm

7:40pm

8:00pm

8:10pm

8:30pm

8:45pm

New Member Mentor Program: Liz Hamilton

Speakmon Recap: Paul Denney

Progress Toward Vision 1: Liz Hamilton/Ryan Briggs

Boat and Rower Classifications: Janice Karnes

Personal Trip Accounts: Heather Smith

Midwest Master Regatta: Scott Dybiec

Winter Workout Review: All

Breakout Sessions: All

Spring and Summer Workouts: Scott Dybiec

2002/3 Equipment Purchases


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2002 Equipment

  • 2002 Equipment Committee Recommended new lightweight 4+ purchase

    • Could not agree on purchase

    • Dogs purchase Nellie Bly

    • Recommendation lost with $10,000 question to membership

      • “If GCRA had $10,000 to spend for additional boats, how would you suggest spending it?”

  • $15,000 collected in Usage Fees in 2002

    • $11,000 never used

    • $4,000 miscellaneous repairs

  • Past accumulation of general purpose funds of $14,000


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2003 Equipment Committee Recommendations

  • $35,000 budget

  • Maintenance: $4000

  • New Shells and Oars

    • New Touring Boats: $20,000

    • Used Heavyweight 1x: $3000

    • Used Lightweight 1x: $3500

    • Used Lightweight 4+: $6000

    • Used Heavyweight 4+: $5500

    • Used Racing 8: $4000

    • Used Sweep Blades: $1200

    • New and Used Sculling Blades: $1520

  • Sell

    • Mars

    • Dirigo 1x


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Equipment Recommendations and Allocated Funds

Mars

Dirigo 1x

Sales $4750

Maint $4000

Sculling $1520

Sweep $1200

2003 Equip Fund

$23,000

projected

Ltwt 1x $3500

Hvwt 1x $3000

Racing 8 $5,500

Heavyweight 4+

$5,500

Lightweight 4+

$6,000

Accumulated GCRA general purpose acct

$14,000

Touring Shells

$20,000

2002 Unused Equip Fund

$11,000

2003 Equipment Committee Recommendations

Equipment Funding Plan


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Midwest Masters Regatta

  • Proposed and agreed to over 3 Midwest conference calls and numerous emails

  • Scheduled June 7th in Columbus

  • 1 day event, no stay over for Midwest Crews

  • USRowing registered

  • Novice, Rec, Composite and Competitive Events

  • Launches available for coaches

  • Medals and T-shirts

  • 1000m, 500m, and stake events

  • Unpublicized, except for TRRA, WRRA, Ann Arbor and GCRA


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MMR Venue

  • Denied use of Griggs by Columbus Recreation and Parks

  • Three alternatives exist:

    • Work with R&P to reconsider Griggs

    • Hoover

    • Downtown

  • R&P letter

    • “One of the purposes of the Marine Event permit process is to ensure that the public waterways always remain open for the use and enjoyment of the public at large. Special privileges may be granted for use of a section of reservoir only when it will not significantly impact the public’s use. The normal guidelines are not to schedule regattas on holidays or weekend days during the peak public boating season of May 1st to October 1st.”


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Downtown

  • Disadvantages

    • No docks or launches

    • No straight 1000m

    • Shell and trailer storage during Arts Festival

  • Advantages

    • Flat, protected water

    • Exciting weekend, Columbus Arts Festival

    • Land facilities provided

      • Port-o-pots, food, drink, entertainment

    • Spectators galore

    • Promotion of downtown


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Downtown Course during Festival


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Downtown Course (con’t)


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Scott Dybiec: 2003 Outlook

  • Make competitive rowing a GCRA-recognized and supported program and get a rower development program off the ground

  • Get a Midwest Masters regatta started

  • Capital Improvements:

    • Pay off the Bly

    • Update riggers on the Passage

  • Competition

    • Make the finals at Nats in a sculling event

    • Make the finals at Nats in an 8 event


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GCRA Supported Rower Development Programs

  • Presented outline of needs and made “straw man” recommendation to Officers/Trustees

    • Discussed Visions 1, 2, and 3 and unique competitive equipment requirements

    • In the hands of trustees

    • Issues: Equipment, Finances, Leadership

  • Working Group needed

    • Define viable alternative organization and financial accounting structures to support competitive rowing

    • Develop a transition plan to new organization


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2002 Competitive Landscape

Witt

Dogs

eMales

H3W

Indep

Lopez/Arnold

Dybiec/Rooney

Trefethern

Lothrop

Passage, Bly

Welling DS4+

Glance, DS4+, Burch

Burch

Equip Pool

Web & e-mail list

Shells & Oars

Dues & Acct

Trailer/Truck

Equip Storage

Regatta Schedule

Boathouse & Facilities

Launches & Motors

Trip Accting

Fundraising

Officers & Trustees

Cox Boxes

Regatta Logistics


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Possible Future Competitive Org

Coaches Board

Head Coach

Witt

Dogs

eMales

H3W

Indep

Lopez/Arnold

Dybiec/Rooney

Trefethern

Lothrop

Competitive Infrastructure

Web & e-mail list

Trip Accting

Regatta Logistics

Fundraising

Dues & Acct

Equip Pool

Trailer/Truck

Regatta Schedule

GCRA Infrastructure

Shells & Oars

Boathouse & Facilities

Equip Storage

501c(3)

Officers & Trustees

Cox Boxes

Launches & Motors


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Capital Improvements

  • Dogs/Competitive Crew Account

    • Euro-style riggers for Passage ($1880)

    • Pay off the Nellie Bly ($6500)

  • GCRA Equipment Fund

    • Used racing DL4+ ($6000)

    • Used racing DS4+ ($6000)

    • Sell Mars ($3000)


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Competition

  • Consistent sculling coaching, racing in 1x, 2x & 4x

  • Heavy technique work starts in the winter, continues spring

    • Body out of bow

    • Improved body preparation

    • Circle finishes

    • Individual tweaks

  • Fitness and Water Workouts

    • Best ever winter workout turnout and performance

    • Full morning practices with new Griggs hours

  • Bigger pool of Masters athletes covering more age categories

  • B2D still the best predictor of race day success


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Crew Accounting

Personal

Trip

Accounts

Crew

Equipment

Account

  • Purpose: Pay ahead for trips and related expenses (excluding hotel)

  • Reasoning: Always a positive balance

  • It’s your money

  • Balance always between $0 and $100

  • Purpose: Capital equipment purchases

  • Reasoning: Meet unique equipment requirements

  • Source: Fundraising, dues

  • It’s the crew’s money


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Team Operations

  • Ryan Briggs, Regatta Logistics: Truck/trailer, regatta registration, load/unload

  • Jeff Hoffman, Treasurer: Equipment Fund

  • Captains

  • Liz Hamilton, Roster Manager

  • Maria Esway, Trip Lodging and Car Assignments

  • Janice Karnes & Maria Esway, Trip Food

  • Yianni, Uniforms

  • New Roles

    • Personal Trip Account Manager

  • Dues Hardship Committee: Yianni, Liz, Scott


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Rower Development at GCRA

  • Demonstrated interest and need for organized, coached practices

    • 20+ interested in Randy Trefethern’s proposed Intermediate Program

    • Reservoir Dogs, eMales, H3W, Swartz’ program

  • Commonly acknowledged gap between LTR and follow-on programs

  • First meeting April 9th right here


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Vision 1: A GCRA-sponsored Competitive Program

  • A competitive rowing subgroup of GCRA recognized financially and organizationally by GCRA

  • Mission to promote competitive rowing

  • Dove-tailed with a competitive development program

  • All members GCRA members

  • Dedicated coaching

  • Dedicated equipment supporting competitive rowing not applicable for club purposes, e.g. racing 8

  • Financially supported by members through fundraising and dues.

  • Discussion


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Vision 2: A New Organization

  • Model: Chris Swartz’ Columbus Rowing Club

  • USRowing registered

  • No requirement to be members of GCRA

  • Organization pays into GCRA General Fund

  • Lease equipment, buy equipment

  • No reliance on GCRA for equipment


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Vision 3: A Loosely Affiliated GCRA Subgroup

  • Reservoir Dogs model

  • Mission to promote competitive rowing

  • Dove-tailed with a competitive development program

  • All members GCRA members.

  • Use club equipment.

  • Volunteer coaching

  • Owns equipment supporting competitive rowing

  • Financially supported by members through fundraising and dues.

  • Basic support provided through GCRA

  • Discussion


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Two Competitive Tracks

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Winter

Spring

Summer

Fall

Cuyahoga

Ohio

Speakmon

Charles

Licking

Mario

Keystone

Chicago Sprints

Can. Henley

Diamond State

Nationals

Cinci Erg Sprints

S.D. Crew Classic

Power Shack

Erg Challenge

Dogwood

Stonewall

5

4

3

2

Practices Per Week

1


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Critical Success Factors

  • Governance model and vision, incl. support for:

    • new rower development

    • competitive crew development

  • Coaching

  • Competitive Dues and Crew Budget & Accounting

  • Team Operations

    • logistics, communication

  • It’s a people problem


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Financial

Fundraising

Treasury

Dues

Trip Accounting

Communication

Roster

Web Site

Email List

Recruiting

Annual Awards

Social Gatherings

Team Meetings

Helping to Organize local regattas

Public Relations

Post-race summaries

Logistics

Reservations, Hotel/Car Assignments

Regatta Registration, Entries and Fees

Trailer Driving/Loading/Unloading

Truck/Trailer Maintenance

Scheduling Equipment

Trip Planning and Regatta Schedule

Gym Group Arrangements

Coaching and Rowing

Workout Design and Exec

Tracking Results and Progress

Video Shooting and Reviews

Seat Racing

Caprtain’s Duties

Oar and Shell rigging maintenance

Equipment Repairs

Activities Necessary For a Healthy Competitive Program


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GCRA’s Support

  • GCRA supports competitive rowing

    • erg, cox boxes, launches, motors & trailer

    • racing shells

    • equipment fund

  • Competitive crews have bought, rented and leased equipment to fill their additional needs

    • H3W’s lease of Wellington DS4+

    • Master’s Men purchase of Burch

    • Swartz rental of UA shells

    • Dogs purchase of Bly, Passage and renting OSU 8

  • GCRA’s by-laws only require support for the Speakmon and LTR


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Unique Competitive Crew Equipment Requirements

  • Racing level

    • typically newer equipment in excellent condition

  • Dedicated and prioritized access

  • Sized and rigged properly for crew weight and height

    • Lightweight & heavyweight hulls

    • Oarlock heights

    • Oar load and rigger spread settings

    • Foot stretcher shoe sizes


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Equipment Mgmt Processes


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