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Chinook arch regional library system

Chinook Arch Regional Library System

Chinook Arch Regional Library System

Chinook Arch Regional Library System

Chinook Arch Regional Library System

Chinook Arch Regional Library System

Chinook Arch Regional LibrarySystem


Maximizing

Your MS Exchange Server Investment

Through the Use of

Public Folders



History1
History

E-mail Server Type

POP3 >> MAPI

Mail Client

Outlook 2000 >> 2003

Markup Language

HTML >> CFM

Security

Local >> Domain







Types of public folders1
Types of Public Folders

Contacts

Distribution Lists

Calendars

Vehicle Booking

Room Booking

Hours of Operation

Events and Closures



Contacts
Contacts

Previous Procedure for storing shared contacts


Contacts1
Contacts

Previous Procedure for storing shared contacts

User creates the contact in a folder

The folder is stored in the local PST file

The user then either prints the contact list or

Exports the list to the file server


Contacts2
Contacts

Previous Procedure for storing shared contacts


Contacts3
Contacts

New Procedure for storing shared contacts


Contacts4
Contacts

New Procedure for storing shared contacts

User gets credentials from Active Directory

Exchange verifies credentials

User creates the contact

Contact is stored in a public folder

Data is written to database and backed up


Contacts5
Contacts

New Procedure for storing shared contacts

Demonstration


Contacts6
Contacts

New Procedure for storing shared contacts

  • Advantages

    • No redundant data entry

    • Security with Active Directory

    • Server backup/redundancy


Contacts7
Contacts

New Procedure for storing shared contacts

  • Advantages

    • No redundant data entry

    • Security with Active Directory

    • Server backup/redundancy


Contacts8
Contacts

New Procedure for storing shared contacts


Vehicle booking
Vehicle Booking

Previous Procedure for booking vehicles


Vehicle booking1
Vehicle Booking

Previous Procedure for booking vehicles

Office administrators hand wrote on paper calendar


Vehicle booking2
Vehicle Booking

Previous Procedure for booking vehicles


Vehicle booking3
Vehicle Booking

New Procedure for booking vehicles


Vehicle booking4
Vehicle Booking

New Procedure for booking vehicles

User gets credentials from Active Directory

Exchange verifies credentials

User creates the calendar item

Calendar item is stored in a public folder

Data is written to database and backed up


Vehicle booking5
Vehicle Booking

New Procedure for booking vehicles

Demonstration


Vehicle booking6
Vehicle Booking

New Procedure for booking vehicles

  • Advantages

    • Accessible by all

    • Multiple people can book

    • Cross ref HOO calendar

    • Security with Active Directory

    • Server backup/redundancy


Vehicle booking7
Vehicle Booking

New Procedure for booking vehicles

  • Advantages

    • Accessible by all

    • Multiple people can book

    • Cross ref HOO calendar

    • Security with Active Directory

    • Server backup/redundancy


Vehicle booking8
Vehicle Booking

New Procedure for booking vehicles


Room bookings
Room Bookings

Previous Procedure for booking rooms


Room bookings1
Room Bookings

Previous Procedure for booking rooms

Office administrators hand wrote on paper calendar

Hand written invoices


Room bookings2
Room Bookings

Previous Procedure for booking rooms


Room bookings3
Room Bookings

New Procedure for booking rooms


Room bookings4
Room Bookings

New Procedure for booking rooms

User gets credentials from Active Directory

Exchange verifies credentials

User creates the calendar item

Calendar item is stored in a public folder

Data is written to database and backed up


Room bookings5
Room Bookings

New Procedure for booking rooms

Demonstration


Room bookings6
Room Bookings

New Procedure for booking rooms

Invoice Printing


Room bookings7
Room Bookings

New Procedure for booking rooms

User opens a booking

Requests an invoice

Request is passed to MS Word for printing

Invoice is sent to printer

Invoice Printing


Room bookings8
Room Bookings

New Procedure for booking rooms

Demonstration

Invoice Printing


Room bookings9
Room Bookings

New Procedure for booking rooms

Invoice Printing


Room bookings10
Room Bookings

New Procedure for booking rooms

Reporting


Room bookings11
Room Bookings

New Procedure for booking rooms

User opens a booking

User enters report details

Data is formatted and sent to MS Excel for viewing

Reporting


Room bookings12
Room Bookings

New Procedure for booking rooms

Demonstration

Reporting


Room bookings13
Room Bookings

New Procedure for booking rooms

Reporting


Room bookings14
Room Bookings

New Procedure for booking rooms

  • Advantages

    • Central repository

    • Automatic invoicing

    • Automatic statistic gathering

    • Security with Active Directory

    • Server backup/redundancy


Room bookings15
Room Bookings

New Procedure for booking rooms

  • Advantages

    • Central repository

    • Automatic invoicing

    • Automatic statistic gathering

    • Security with Active Directory

    • Server backup/redundancy


Room bookings16
Room Bookings

New Procedure for booking rooms


Hours of operation
Hours Of Operation

Previous procedure for recording hours of operation


Hours of operation1
Hours Of Operation

Previous procedure for recording hours of operation

Inner office document

Static webpage


Hours of operation2
Hours Of Operation

Previous procedure for recording hours of operation


Hours of operation3
Hours Of Operation

New procedure for recording hours of operation


Hours of operation4
Hours Of Operation

New procedure for recording hours of operation

User gets credentials from Active Directory

Exchange verifies credentials

User creates the calendar item

Calendar item is stored in a public folder

Data is written to database and backed up

Part of data is written to a MS SQL DB

Data is written to database and backed up


Hours of operation5
Hours Of Operation

New procedure for recording hours of operation

Demonstration


Hours of operation6
Hours Of Operation

New procedure for recording hours of operation

Viewing HOO on the Web


Hours of operation7
Hours Of Operation

New procedure for recording hours of operation

User requests the page

Browser passes the message to the web server

Web server queries the database

Database returns the information

Web server compiles the page

Browser displays the page

Viewing HOO on the Web


Hours of operation8
Hours Of Operation

New procedure for recording hours of operation

Demonstration

Viewing HOO on the Web


Hours of operation9
Hours Of Operation

New procedure for recording hours of operation

Viewing HOO on the Web


Hours of operation10
Hours Of Operation

New procedure for recording hours of operation

  • Advantages

    • Quick lookup

    • Cross ref

    • Always the same

    • Security with Active Directory

    • Server backup/redundancy


Hours of operation11
Hours Of Operation

New procedure for recording hours of operation

  • Advantages

    • Quick lookup

    • Cross ref

    • Always the same

    • Security with Active Directory

    • Server backup/redundancy


Hours of operation12
Hours Of Operation

New procedure for recording hours of operation


Events closures
Events & Closures

Previous procedure for recording Events and closures


Events closures1
Events & Closures

Previous procedure for recording Events and closures

Events: static web page/text box

Closures: static web text


Events closures2
Events & Closures

Previous procedure for recording Events and closures


Events closures3
Events & Closures

New procedure for recording Events and closures


Events closures4
Events & Closures

New procedure for recording Events and closures

User gets credentials from Active Directory

Exchange verifies credentials

User creates the calendar item

Calendar item is stored in a public folder

Data is written to database and backed up

Part of data is written to a MS SQL DB

Data is written to database and backed up


Events closures5
Events & Closures

New procedure for recording Events and closures

Demonstration


Events closures6
Events & Closures

New procedure for recording Events and closures

Viewing HOO on the Web


Events closures7
Events & Closures

New procedure for recording Events and closures

User requests the page

Browser passes the message to the web server

Web server queries the database

Database returns the information

Web server compiles the page

Browser displays the page

Viewing HOO on the Web


Events closures8
Events & Closures

New procedure for recording Events and closures

Demonstration

Viewing HOO on the Web


Events closures9
Events & Closures

New procedure for recording Events and closures

Viewing HOO on the Web


Events closures10
Events & Closures

New procedure for recording Events and closures

  • Advantages

    • Closures:

      • Can merge with HOO

    • Events:

      • Merge with HOO

      • Always current

      • Controlled layout

      • E-mail sign-up

      • Enhanced visual appeal

    • Security with Active Directory

    • Server backup/redundancy


Events closures11
Events & Closures

New procedure for recording Events and closures

  • Advantages

    • Closures:

      • Can merge with HOO

    • Events:

      • Merge with HOO

      • Always current

      • Controlled layout

      • E-mail sign-up

      • Enhanced visual appeal

    • Security with Active Directory

    • Server backup/redundancy


Events closures12
Events & Closures

New procedure for recording Events and closures


How it s done
How it’s done

Security


How it s done1
How it’s done

Security

Demonstration


How it s done2
How it’s done

Security


How it s done3
How it’s done

Custom forms


How it s done4
How it’s done

Custom forms


How it s done5
How it’s done

Custom forms


How it s done6
How it’s done

Custom forms


How it s done7
How it’s done

Custom forms


How it s done8
How it’s done

Custom forms


How it s done9
How it’s done

Custom forms


How it s done10
How it’s done

Custom forms


How it s done11
How it’s done

Custom forms


How it s done12
How it’s done

Custom forms


How it s done13
How it’s done

Custom forms


How it s done14
How it’s done

Custom forms


How it s done15
How it’s done

Custom forms


How it s done16
How it’s done

Custom forms



How it s done18
How it’s done

Custom forms


How it s done19
How it’s done

Custom forms


How it s done20
How it’s done

Custom forms


How it s done21
How it’s done

Custom forms


How it s done22
How it’s done

Custom forms


How it s done23
How it’s done

Custom forms




Chinook arch regional library system1

Chinook Arch Regional Library System

Chinook Arch Regional Library System

Chinook Arch Regional Library System

Chinook Arch Regional Library System

Chinook Arch Regional Library System

Chinook Arch Regional LibrarySystem


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